VISTA Plus for MPE Administrator's Guide

Chapter 7
7-4
User Security
User security can be utilized to define the folders users will see when they execute VISTA. In
addition, the reports that are displayed when a user opens a folder can be defined.
The User Maintenance window within the VISTA Maintenance program can be utilized to create
User Records. User Records define a default printer and folder profiles that will be displayed when
a user executes VISTA.
User records can be used to control the folders a user can access. When a user record exists for a
user executing VISTA, folder profiles associated with the user record will be retrieved and
displayed in the Select Folder screen. If a group name exists in the user record, then folder profiles
associated with the group will be retrieved and displayed in the Select Folder window.
When a folder is opened, all reports within the folder are displayed. This occurs even when a user
does not have read access to some of the reports. To reduce the number of reports displayed, the
reports a user is allowed to view can be defined in the Link Reports to User window. When a folder
is opened and reports have been linked to the user, then only the linked report names will be
displayed. Turn to Chapter 5 in this guide for more information on the Link Reports to User
window.
User Security Rules
The following rules apply to user security, in descending order of importance:
1. If folder profiles have been assigned to the user, then folders associated with the folder profiles
will be displayed.
2. If reports have been linked to the user using the Link Reports to User window, then only
matching report names will be displayed when a folder is opened. For example, if a user has
read access to 10 reports and only five are linked, the user will only see the five linked reports.
This is true whether or not the user has created and VSAVEd the unlinked reports.