HP Data Entry and Forms Management System (VPLUS) Reference Manual (32209-90024)

52 Chapter2
Entering Data with ENTRY
Viewing and Modifying Data
data append when you press NEXT REC. However, when you move backward by pressing
PREV REC, forms originally appended are displayed one at a time with data.
Modifying the Data
You can modify any unprotected field by typing over the data displayed in the field. When
you press
Enter, the modified data is edited and written to the associated record in the
batch file. Existing values are overwritten by the new values.
When you change a field, ENTRY determines if the change affects other fields in the form.
For example, if you change the quantity of an item on an order form, ENTRY recalculates
the net price if, during normal data entry, ENTRY had calculated net price from the
quantity and a unit price.
ENTRY rechecks the modified data according to any specified editing. If you change one
field which consequently causes another field dependent on it to fail the edit check, you
must correct the field that is now in error.
You can use
REFRESH to reset the data on a form during modification. However, in
Browse/Modify mode, ENTRY redisplays the data previously collected to the batch file,
replacing any changes just entered; it does not clear the fields to blanks or reset initial
values.
Figures 2-8, 2-9, and 2-10 show an example of data modification.
1. Press
BROWSE to enter Browse Mode and display the previous batch record. Since this
is an appended form, you would only see the last appended form with data.
2. Press
PREV REC until the record to be modified, Batch Record #1, appears. Modify TAX
RATE to 0.04 and press
Enter. ENTRY recalculates SALES TAX and TOTAL PRICE and
displays the next form.
3. Press
PREV REC again to see the recalculated values.
4. Press
COLLECT to continue data collection.
Deleting Data
You can delete an entire record from the batch file by pressing DELETE REC. Thereafter,
ENTRY skips over this record when you browse through the data in the batch file.
You cannot insert a new record in the same position as the deleted record. ENTRY does not
provide for inserting records; any new records are written to the end of the batch file.
If you only want to delete a single field, modify the field to show all blanks and press
Enter.