VISTA Plus for MPE Administrator's Guide

Chapter 7
7-8
Assigning Report Security
There are two methods of assigning report security:
• Assigning Users to Reports
• Assigning Reports to Users
The advantages and disadvantages of each method are detailed in the following section.
Assigning Users to Reports
Use this method to define which users can read, print, and delete a report. When you use this
method, you can easily determine all users who can read or delete a report. One disadvantage of
this method is that security is not checked until a user selects a report to view. When a folder is
opened, a user can see the names of all reports in a folder even though that user might not have
access to view the contents of a report. Use the Report Maintenance window to assign users to
reports.
Advantages
• Quick determination of all users that can read, print, and delete a report using VISTA
Maintenance.
• Report ID consists of report name, creator name, job name, user name, and account name. This
allows different security masks to be assigned to reports with the same name but created by
different jobs and sessions.
• Once security has been assigned to a report, no one can read or delete a report unless they have
been placed on the security list.
Disadvantages
• Security is not checked until a user selects a report to view.
• When a folder is opened, the user will see the names of all reports within a folder.
• It is difficult to determine all of the reports a specific user can read.