HP UPD - System Administrator's Guide HP UPD 5.6.5

Remove an existing MPP
1. On the Managed Print Policies menu, select Remove an existing policy.
2. From the Name menu, select the MPP name to remove.
3. Click Next. The Confirm screen automatically populates with the MPLs and user groups associated with
the MPP selected for removal.
4. Click Remove to continue with the removal of the selected MPP, or click Back to return to the Select an
MPP screen without removing the MPP.
The confirmation screen provides confirmation of successful removal of the MPP.
Use Managed Printer Lists (MPLs)
Use the HP MPA software to create Managed Printer Lists (MPLs), add printers to existing MPLs, and establish
associations with MPPs and User Groups.
The MPLs provide a simple method for users to find and use HP printing products. The MPL defines groupings
of printers based on various attributes and also controls features at both the group and individual printer
levels.
Administrators can use the HP MPA software to customize HTML views of MPLs to assist users in locating
available printers in their own environments.
Use the HP MPA tool to create, edit, and manage the content available to the HP UPD without having to worry
about the XML syntax and contents for each document type. HP MPA stores policy and printer settings in a
database running on a centrally managed server. When the HP UPD queries for the MPP or MPL content,
scripts convert the stored database settings into the correctly formatted XML content consumed by the
HP UPD. Use the HP MPA tool to manage the MPP and MPL settings and to manage the associations between
them.
What is an MPL?
MPLs are XML documents that provide the information required for print jobs to use printing products. These
centrally managed XML documents contain the printer details in an easy-to-read and modify text file format.
To assist users in finding supported printers for printing with the HP UPD for Windows, the administrator
defines printer details in the XML files. MPLs provide administrators with the ability to specify the products
that users can use for printing.
MPLs create a reliable and seamless way of discovering and connecting to products in the office or to public
printing venues.
MPLs allow users to select a printer with a descriptive name from a predefined list. Users do not need to
know about network print shares, TCP/IP addresses, printer host names, user access permissions, or other
printer connection details. Instead, users select a printer from the list dialog box and print.
Create and Edit MPLs
The MPLs can be created and edited through the HP MPA. HP MPA formats and manages the XML files that
contain the printer details such as the addresses, the HP UPD display names, comments, and other printer
settings.
HP MPA can also customize the view of each MPL so that users can select printers by clicking an image map or
a picture of the printer to help the user find a printer.
Who should use MPLs?
116 Chapter 8 Manage the HP UPD using HP Managed Printing Administration (HP MPA) and Active Directory
Group Policy
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