HP StorageWorks Reference Information Storage System V1.0 User Guide (May 2004)

Understanding Document Manager Chapter 4: Document Manager
HP StorageWorks Reference Information Storage System User Guide, April 2004 4-9
The exact set of file types that are considered loose office documents (that is,
whose contents are indexed) depends on the RISS configuration. If Document
Manager does not recognize a file you queue for archiving as a loose office
document, it warns you that the file contents might not be indexed.
See Also
• Chapter 1, RISS Overview , for more information on the concepts of
archiving and indexing, including fundamental definitions.
• Chapter 5, Query Syntax and Matching , for details on which document
contents are indexed.
What You Can Do With Document Manager
You can use Document Manager to queue files for automatic archiving,
examine the status of queued files, remove files from the archiving queue,
start and stop automatic archiving, and search your repository for email
messages or files that were archived. This section provides background on
these operations.
See Also
• Getting Started With Document Manager , on page 4-2, for information on
how to perform common Document Manager tasks.
Queue Files For Archiving
You interact with the Document Manager application mainly through the
Active-Archive Bin located on your Microsoft Windows desktop. This is a
desktop icon and folder that functions much like your Windows Recycle Bin.
You drag folders and files to your Active-Archive Bin and drop them there.
However, whereas dragging files to your Recycle Bin queues them for deletion,
dragging files to your Active-Archive Bin queues them for archiving. You can
examine the contents of your Active-Archive Bin at any time. The files you see
there are those you queued for archiving.
Note: Archiving saves a copy of a file. The original file is not affected.
However, do not delete a file you have queued for archiving, until
you are sure that it has been successfully archived. See
Exam-
ining the Archiving Status Of a File In Your Active-Archive Bin
, on