HP StorageWorks Reference Information Storage System V1.5 Administrator Guide (T3559-96044, June 2006)

Use Restrictions to specify the mail users to b e restricted.
2. Enable the Synchronization Agent:
You must enable the Email Miner Synchronization agent. If the agent is not enabled, the
synchronization p rocess will not occur. Make sure that you specif y the server on which the Email
Miner Synchronization agent is to run. You may choose any server on which this agent is to run, but
it is recommended that you specify the server where the administrators make address book changes.
The Email Miner Synchronization agent should only execute on one server per domain, unless you
are distributed in your administration. The Ema il Miner database must be present on that server.
If you need more than one synchronization process (multiple domains), copy/paste the Email Miner
Synchronization agent, and change it accordingly.
The Email Miner Synchronization agent runs locally on the specified ser ver; it does not connect to
any other server while it is executing.
NOTE:
Pleaseallowenoughtimeforthesynchronizationagenttorunandthechangestoreplicate
out to the Email Miner replicas BEFORE the E mail Miner agent runs on each replica. Failure
to do so could result in replication/save c onflicts within the E mail Miner database.
Selective archivi ng
Methods
Email Miner manages documents using three different methods. These methods can work in conjunction
with each other: you can manage documents all three ways for the same mail user.
1. Content: You can manag e the do cuments by content. This a llows you to specify
keywords/phrases and manage the documents that contain the specified keywords/phrases.
2. Retention: You can ma nage the documents by retention. Within the document restriction, you
would specif y the maximum age for the documents, thus m a naging any document that is older
than the maximum age.
3. Size: You can manage the documents by the document size. Within the document restriction,
you would specify the maximum size for the documents, thus managing any document that
is larger than the maximum size.
Multiple restrictions
Multiple Document Mail Restrictions can exist for different folders/views with different retention periods.
For example, a restriction managing the Inbox can exist with a retention period of 90 days, as well as a
second restriction m anaging the Sent view with a retention period of 180 days.
If two Document Mail Restrictions have the same priority and different retentions for the same folder, the
restriction that was last modified will take precedence.
Basics
To create and complete a M a il Restriction, perform the following steps:
• Select Create | Administration | 2. M ail Restriction.
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Email Miner version P2.0 for Lotus Notes administration guide