HP IAP Version 2.0 User Guide (November 2008)

1IAPoverview
This section introduces H P Integ rated Archive Platform from a user p erspective.
IAP is a fault-tolerant, secure system of hardware and software that archives files and email messages for
your organization, and lets you search for archived documents. IAP provides the following main functions:
• Automatic, active data archiving (email and specific types of documents) that helps your
organization meet regulatory requirements.
• Interactive data querying to search for and retrieve archived data according to various criteria.
The IAP Web Interface allows you to use your web browser to search for documents archived on the system,
andsaveandreuseyoursearch-querydefinitions and results. See “IAP Web Interface” on page 17 a nd
“Query expression syntax and matching”onpage37.
To interact with the system, you can use the following EAs applications:
Table 2 EAs applications
Application What You Can Do
EAs for Microsoft
Exchange (customer
option)
Search for email messages using Micr osoft Outlook with an Exchange mail server.
Viewandworkwitharchivedemailmessages. SeetheHP EAs for Microsoft
Exchange User Guide which is included on the HP EAs for Exchange option
documentation CD — it is also available on h
ttp://www.hp.com.
EAs for Domino
(customer option)
Search for
email messages using IBM Lotus Notes with a Domino mail server. View
andworkwitharchivedemailmessages. SeetheHP EAs for IBM Domino User
Guide whi
ch is included on the HP EAs for D omino option documentation CD — it
is also av
ailable on h
ttp://www.hp.com.
The IAP W e
b Interface is available to all users. EAs for Exchange and for Domino are independent
custome
r options. D epending on the configuration of your system, each m ay or may not be available
to you.
Understanding document archiving
IAP archives files and email messages associated with registered users. With EAs, y ou can find and
retrieve archived documents to which you have access.
Archiving involves physically storing copies of a document (file or email message), but also virtually
storing it in one or more repositories. A repository is an abstract data store, which is a virtual collection
of documents associated with routing rules (for storing) and user access control lists (for retrieving):
• Documents associated with a given user are archived to a given set of repositories. User-repository
associations are defined by routing rules.
• A user has query and retrieval access to a given set of repositories. This i s controlled by a ccess
control lists associated with each repository.
Most users have quer y and retrieval access to only their own documents, which are archived in their
individual repositories. The system automatically archives, in your individual repository, a ll email
messages associated with your email account; that is, all messages you send or receive.
In addition to being automatically routed to your individual repository, your ema il is probably also
routed to one or more other repositories established by your company or organization. For example, a
company audit repository may be used to keep track of all company email. Some users have access
to other repositories, besides their own. For example, your manager or supervisor may have access to
your repository .
User Guide
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