HP StorageWorks Reference Information Storage System V1.5 Administrator Guide (T3559-96044, June 2006)

Repository-lev
el retention
RISS archives emails and other documents in one or more repositories. A repository is a virtual collection
of documents associated with a given user by routing rules (storing) and access control lists (AC L s)
(retrieving).
You can use the R
etention view to configure document retention periods for d om a ins and repositories. For
example, you c
an remove expired stored data or remove access to stored data for specific repositories
based on user-defined retention policies. When the retention rules locate expired data, references to
the data are removed from the index. The data itself is removed from the file system af ter all references
to it hav e bee
n removed. This is useful in m e eting compliance requirements, when your company must
retain all em
ails for a specified number of years.
In addition to a history log report, the Retention view displays a domain’s retention period and status.
Each repository within the domain also has a retention period. If the domain’s retention p eriod is greater
than a specific repository’s retention period, the domain’s retention period is applied to that repository.
Otherwise, the repository’s retention period is applied.
NOTE:
Quarantine
repositories are the exception to this rule because they have an infinite retention period.
Table 41 Link to Retention view
Origin
Link
left menu
Data Management > Retention
Searching for and editing a repository retention period
Changes to user repository retention periods are handled by the Account M ana ger. You can change the
retention period in the Account Manager, or you can edit the same form from the Retention view.
To search for a specific repository and change its retention period in the Retention view:
1. Enter all or part of the user name in the Edit User Repositories box and click Search.
The search function uses the “Like” SQL database c apability. For example, you could enter
jack to match users jackdoe or jacksmith. Entering %doe would match users jackdoe, janedoe,
or maryjanedoe. Entering %ja% would match users jadams, jackdoe, janedoe, jacksmith, or
maryjanedoe.
Searches are not case sensitive.
2. If necessar y, click one of the repository tabs (Regulated, Unregulated, Quarantine, Other) to
locate the repository.
3. Click the repository name to edit its retention period.
Figure 17 User Repository search results
4. In the form that appears, clear the check box at the bot tom of the form.
Reference Information Storage System Version 1.5
67