HP StorageWorks Reference Information Storage System V1.0 User Guide (May 2004)

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Chapter 4: Document Manager Understanding Document Manager
4-8 HP StorageWorks Reference Information Storage System User Guide, April 2004
Understanding Document Manager
Document Manager is the desktop tool you use to archive documents in your
repository, and to search for archived documents.
Document Manager includes features for everyday use by everyone, as well as
advanced configuration features for administrative users only. This section
provides an understanding of the features used by all users.
See Also
• Getting Started With Document Manager , on page 4-2, for information on
how to perform common Document Manager tasks.
• Document Manager User Interface , on page 4-16, for a detailed descrip-
tion of the user interface.
• Advanced Use of Document Manager , on page 4-30, for information on
advanced features for system administrators.
Document Manager, Definitions
RISS automatically archives, in your individual repository, all email messages
associated with your email account; that is, all messages you send or receive.
In addition to this automatic archiving of email messages, you can use
Document Manager to manually archive any files you want, placing them in
your repository along with your messages. You can also use Document
Manager to archive the email messages contained in Microsoft Outlook PST
files.
When you search for a document, your query is checked against an index of
words that is added to each time a document is archived. For a file, the index
always includes at least the external identifying information of the file, such
as the file name and last modification date. This is true for all files, regardless
of file type.
Although you can use Document Manager to archive any type of file, RISS
only indexes the contents of email messages and loose office documents. The
contents of other files are not indexed (only their external identifying infor-
mation is indexed).