User Manual
Set up Scan to Email
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Introduction
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Before you begin
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Method one: Use the E-mail Setup page
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Method two: Use the E-mail Setup Wizard
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Set up Send to E-mail to use Oice 365 Outlook
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Solve problems with email
Introduction
The printer has a feature that enables it to scan a document and send it to one or more email addresses. To use
this scan feature, the printer must be connected to a network; however, the feature is not available until it has
been congured by using the HP Embedded Web Server (EWS). There are two methods in the EWS for
conguring Scan to Email. Use the E-mail Setup page for complete setup, or use the Scan to Email Setup Wizard
for basic setup.
Before you begin
To set up the Scan to Email feature, the printer must have an active network connection.
Administrators need the following information before beginning the conguration process.
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Administrative access to the printer
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DNS suix (e.g., companyname.com)
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SMTP server (e.g., smtp.mycompany.com)
NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,
contact the email/Internet service provider or system administrator for the information. SMTP server
names and port names are typically easy to nd by doing an Internet search. For example, use terms like
"gmail smtp server name" or "yahoo smtp server name" to search.
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SMTP server authentication requirements for outgoing email messages, including the user name and
password used for authentication, if applicable.
Use the HP Embedded Web Server (EWS) to set up the Scan to E-mail feature. Before continuing, use this
procedure to open the EWS, and then set up the Scan to E-mail feature by using one of the two methods
provided.
IMPORTANT: Consult your email service provider's documentation for information on digital sending limits for
your email account. Some providers may temporarily lock your account if you exceed your sending limit.
Access the HP Embedded Web Server
1.
From the Home screen on the printer control panel, touch the Information icon, and then touch the
Network icon to display the IP address or host name.
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