LaserJet Enterprise MFP M527 User Guide M527dn www.hp.
HP LaserJet Enterprise MFP M527 User Guide
Copyright and License Trademark Credits © Copyright 2017 HP Development Company, L.P. Adobe®, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice.
Table of contents 1 Printer overview ........................................................................................................................................................................................ 1 Printer views .............................................................................................................................................................................. 2 Printer front view .............................................................................
3 Supplies, accessories, and parts .......................................................................................................................................................... 29 Order supplies, accessories, and parts ............................................................................................................................... 30 Ordering ............................................................................................................................................
Wi-Fi Direct and NFC Printing ........................................................................................................................... 56 Print from the USB port ........................................................................................................................................................ 57 Introduction ........................................................................................................................................................
Set up Scan to USB Drive ...................................................................................................................................................... 90 Introduction ........................................................................................................................................................ 90 Enable Scan to USB Drive .................................................................................................................................
General tab .................................................................................................................................. 122 Copy/Print tab ............................................................................................................................. 123 Scan/Digital Send tab ................................................................................................................ 124 Fax tab .........................................................................
Method two: Reset factory settings from the HP Embedded Web Server (network-connected printers only) .................................................................................................................................................... 144 A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ............................... 145 Change the “Very Low” settings .................................................................................................
Improve copy image quality ............................................................................................................................................... 186 Check the scanner glass for dirt and smudges .......................................................................................... 186 Calibrate the scanner ...................................................................................................................................... 187 Check the paper settings ...........
Does your phone line have a call-waiting feature? ............................................................... 208 Check fax accessory status ....................................................................................................... 208 General fax problems ..................................................................................................................................... 209 The fax failed to send .............................................................................
1 Printer overview ● Printer views ● Printer specifications ● Printer hardware setup and software installation For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Printer views ● Printer front view ● Printer back view ● Interface ports ● Control-panel view Printer front view 1 2 16 3 15 14 13 12 4 11 8 5 6 7 10 9 1 Document-feeder cover (access for clearing jams) 2 Document-feeder input tray 3 Document-feeder output bin NOTE: 4 Control panel with color touchscreen display (tilts up for easier viewing) 5 Physical keyboard (z model only). Pull the keyboard straight out to use it.
12 Tray 1 13 Top cover (access to the toner cartridge) NOTE: The release button for the top cover is on the left side of the printer. 14 Standard output bin 15 Easy-access USB port (on the left side of the control panel support) Insert a USB flash drive for printing or scanning without a computer or to update the printer firmware. NOTE: 16 An administrator must enable this port before use.
Interface ports 1 2 3 4 5 1 Slot for a cable-type security lock 2 Fax port (f and z models only. The port is covered for the dn model.) 3 Local area network (LAN) Ethernet (RJ-45) network port 4 USB port for connecting external USB devices (this port might be covered) NOTE: 5 For easy-access USB printing, use the USB port near the control panel. Hi-Speed USB 2.
1 2 3 4 5 6 7 8 14 13 9 10 12 11 1 Home 2 Applications area button Touch the Home button to return to the printer Home screen at any time. Touch any of the icons to open the application. Swipe the screen sideways to access more applications. NOTE: The available applications vary by printer. The administrator can configure which applications appear and the order in which they appear.
6 Help 7 Current time Displays the current time. 8 Start Copy button Touch the Start Copy button to start a copy job. 9 Copies field The copies field indicates the number of copies that the printer is set to make. 10 Home-screen page indicator The Home screen has multiple pages. This icon indicates the number of pages and which page is currently active. Swipe the screen sideways to scroll between pages. 11 Keyboard This printer includes a physical keyboard.
How to use the touchscreen control panel Use the following actions to use the printer touchscreen control panel. ENWW Action Description Example Touch Touch an item on the screen to select that item or open that menu. Also, when scrolling through menus, briefly touch the screen to stop the scrolling. Touch the Settings icon to open the Settings menu. Swipe Touch the screen and then move your finger horizontally to scroll the screen sideways. Swipe until the Settings menu displays.
Printer specifications IMPORTANT: The following specifications are correct at the time of publication, but they are subject to change. For current information, see www.hp.com/support/ljM527MFP.
Model name M527dn M527f Flow M527z Product number F2A76A F2A77A F2A78A Optional Optional Optional Not supported Not supported Optional HP Jetdirect 2900nw Print Server accessory for wireless connectivity Memory 1.75 GB base memory NOTE: The base memory is expandable to 3.75 GB by adding a DIMM memory module.
Model name M527dn M527f Flow M527z Product number F2A76A F2A77A F2A78A Not supported Not supported Not supported Not supported Automatic tone adjustment sets contrast, brightness, and background removal for each page Digital Send Send documents to E-mail, USB, and shared folders on a network Send documents to SharePoint® Supported operating systems The following information applies to the Printer-Specific Windows PCL 6 and OS X print drivers and to the in-box software installation CD.
Table 1-1 Supported operating systems and print drivers (continued) Operating system Print driver installed (from the software installer CD for Windows, or the installer on the Web for OS X) Notes Windows Server 2003 SP2, 32-bit The “HP PCL.6” printer-specific print driver is installed for this operating system as part of the basic software installation. The basic installer installs the driver only. The full software installer is not supported for this operating system.
Table 1-1 Supported operating systems and print drivers (continued) Operating system Print driver installed (from the software installer CD for Windows, or the installer on the Web for OS X) Notes Windows Server 2012 R2, 64-bit The software installer does not support Windows Server 2012 but the “HP PCL 6” version 3 and “HP PCL-6” version 4 printerspecific print drivers do support it. Download the driver from the HP Web site, and use the Windows Add Printer tool to install it. OS X 10.
● HP Home and Biz app (Available for Symbian/Nokia devices) ● Google Cloud Print 1.0 (Requires the printer to be registered with HP Connected and then registered with Google Cloud) ● AirPrint ● Android Printing Printer dimensions Figure 1-1 Dimensions for the dn, f, and z models 1 1 3 2 3 2 Printer fully closed Printer fully opened 1. Height 497 mm (19.6 in) 750 mm (29.5 in) 2. Depth Tray 2 dust cover closed: 496 mm (19.5 in) 674 mm (26.5 in) Tray 2 dust cover open: 559 mm (22.
3. Width 410 mm (16.1 in) Weight 1.4 kg (3 lb) Figure 1-3 Dimensions for the cabinet/stand 1 3 2 1. Height 381 mm (15.0 in) 2. Depth Door closed: 632 mm (24.9 in) 1 3 2 Door opened and rear castors rotated: 865 mm (34.0 in) 3. Width Door closed: 600 mm (23.6 in) Door opened and rear castors rotated: 630 mm (24.8 in) Weight 1 14 9.0 kg (20 lb) These values are subject to change. For current information, go to www.hp.com/support/ljM527MFP.
Figure 1-4 Dimensions for the printer with three 1 x 550-sheet paper feeders and the cabinet/stand 1 1 3 1 2 2 3 2 Printer and accessories fully closed Printer and accessories fully opened 1. Height 1268 mm (49.9 in) 1521 mm (59.9 in) 2. Depth 632 mm (24.9 in) 865 mm (34.0 in) 3. Width 600 mm (23.6 in) 630 mm (24.8 in) Weight 36.2 kg (79.8 lb) These values are subject to change. For current information, go to www.hp.com/support/ljM527MFP.
Operating-environment range Table 1-3 Operating-environment specifications 16 Environment Recommended Allowed Temperature 17° to 25°C (62.
Printer hardware setup and software installation For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional instructions, go to HP support on the Web. Go to www.hp.com/support/ljM527MFP for HP's all-inclusive help for the printer.
18 Chapter 1 Printer overview ENWW
2 Paper trays ● Load paper to Tray 1 (multipurpose tray) ● Load paper to Trays 2, 3, 4, and 5 ● Load and print envelopes ● Use the convenience stapler (f and z models) For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Load paper to Tray 1 (multipurpose tray) Introduction The following information describes how to load paper in Tray 1.This tray holds up to 100 sheets of 75 g/m2 (20 lb) paper. NOTE: Select the correct paper type in the print driver before printing.. CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing. 1. Grasp the handle on either side of Tray 1, and pull it forward to open it. 2. Pull out the tray extension to support the paper. 3.
Tray 1 paper orientation When using paper that requires a specific orientation, load it according to the information in the following table. NOTE: The Alternative Letterhead Mode settings affects the way to load letterhead or preprinted paper. This setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 21.
Load paper to Trays 2, 3, 4, and 5 Introduction The following information describes how to load paper in Tray 2 and the optional 550-sheet trays (part number F2A72A). These trays hold up to 550 sheets of 75 g/m2 (20 lb) paper. NOTE: The procedure to load paper for the 550-sheet trays is the same as for Tray 2. Only Tray 2 is shown here. CAUTION: 1. Do not extend more than one paper tray at a time. Open the tray. NOTE: Do not open this tray while it is in use. 2.
4. To load legal-size paper into the tray, squeeze the lever on the back of the tray that is to the left of center, and then extend the tray back to the correct paper size. NOTE: This step does not apply to other paper sizes. 5. 14 LGL Load paper into the tray. For information about how to orient the paper, see Tray 2 and the 550sheet trays paper orientation on page 24. NOTE: Do not adjust the paper guides tightly against the paper stack. Adjust them to the indentations or markings in the tray.
7. The tray configuration message displays on the printer control panel. 8. If the paper size and type shown is not correct, select Modify to choose a different paper size or type. For custom-size paper, specify the X and Y dimensions for the paper when the prompt displays on the printer control panel. Y X Tray 2 and the 550-sheet trays paper orientation When using paper that requires a specific orientation, load it according to the information in the following table.
3. ENWW ● Manage Trays ● Alternative Letterhead Mode Select Enabled, and then touch the Save button or press the OK button.
Load and print envelopes Introduction The following information describes how to print and load envelopes. Use only Tray 1 to print on envelopes. Tray 1 holds up to 10 envelopes. To print envelopes using the manual feed option, follow these steps to select the correct settings in the print driver, and then load the envelopes into the tray after sending the print job to the printer. Print envelopes 1. From the software program, select the Print option. 2.
Use the convenience stapler (f and z models) The convenience stapler can staple up to 20 sheets of 75 g/m2 (20 lb) paper. CAUTION: To avoid damage to the printer, do not attempt to staple materials other than paper. 1. Insert the stack of paper into the slot on the front of the stapler. 2. Wait for the stapler to staple the sheets. The stapler activates when it senses paper, and it makes a stapling sound. NOTE: 3. If the printer is in Sleep mode, there might be a short delay.
28 Chapter 2 Paper trays ENWW
3 Supplies, accessories, and parts ● Order supplies, accessories, and parts ● Replace the toner cartridge ● Replace the staple cartridge (f and z models) For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Order supplies, accessories, and parts Ordering Order supplies and paper www.hp.com/go/suresupply Order genuine HP parts or accessories www.hp.com/buy/parts Order through service or support providers Contact an HP-authorized service or support provider. Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter the printer IP address or host name in the address/URL field.
Item Description Cartridge number Part number 2GB DDR3 Memory DIMM Optional DIMM for expanding the memory Not applicable E5K49A HP Internal USB ports Two optional USB ports for connecting third-party devices Not applicable B5L28A HP Trusted Platform Module Automatically encrypts all data that passes through the printer Not applicable F5S62A HP Foreign Interface Harness Optional port for connecting third-party devices Not applicable B5L31A HP LaserJet MFP Analog Fax Accessory 600 Optiona
Item Description Self-replacement options Part number Tray 1 Pick Up and Separation Roller Kit Replacement rollers for Tray 1 Mandatory F2A76-67906 Tray 2-x Roller Kit Replacement rollers for Trays 2, 3, 4, and 5 Mandatory F2A76-67907 1 x 550-sheet paper feeder Replacement 550-sheet paper feeder Mandatory F2A76-67908 Printer stand and cabinet Replacement printer stand and cabinet Mandatory F2A76-67904 Analog fax accessory kit Replacement fax board Mandatory 5851-6579 Scanner white ba
Replace the toner cartridge Introduction The following information provides details about the toner cartridge for the printer, and it includes instructions to replace it. ● Toner-cartridge information ● Remove and replace the cartridge Toner-cartridge information This printer indicates when the toner cartridge level is low and very low. The actual toner cartridge life remaining can vary. Consider having a replacement cartridge available to install when print quality is no longer acceptable.
1 2 1 Memory chip 2 Imaging drum CAUTION: Do not touch the imaging drum. Fingerprints can cause print-quality problems. CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold water. Hot water sets toner into fabric. NOTE: Information about recycling used toner cartridges is in the toner-cartridge box. Remove and replace the cartridge 1. 34 Press the top-cover-release button on the left side of the printer.
2. Open the front door. 3. Grasp the handle of the used toner cartridge and pull out to remove it. 4. Remove the new toner cartridge from its protective shell by tearing off the plastic strip and opening the package. Save all packaging for recycling the used toner cartridge.
36 5. Hold both ends of the toner cartridge and rock it 5-6 times. 6. Align the toner cartridge with its slot, and then insert the toner cartridge into the printer.
7. Close the front door. 8. Pack the used toner cartridge into the box that the new cartridge came in. See the enclosed recycling guide for information about recycling. In the U.S. and Canada, a pre-paid shipping label is included in the box. In other countries/regions, go to www.hp.com/recycle to print a pre-paid shipping label. Adhere the pre-paid shipping label to the box, and return the used cartridge to HP for recycling.
Replace the staple cartridge (f and z models) Introduction The following information provides details about the staple cartridges for the printer, and it includes instructions to replace them. To purchase a package of two staple cartridges (part number Q7432A), go to the HP Parts Store at www.hp.com/buy/parts. Each cartridge holds 1,500 staples. Remove and replace the staple cartridge 1. Open the stapler door. NOTE: Opening the stapler door disables the stapler. 2.
3. Insert the new staple cartridge into the opening inside the stapler door. 4. Close the stapler door.
40 Chapter 3 Supplies, accessories, and parts ENWW
4 Print ● Print tasks (Windows) ● Print tasks (OS X) ● Store print jobs on the printer to print later or print privately ● Mobile printing ● Print from the USB port For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Print tasks (Windows) How to print (Windows) The following procedure describes the basic printing process for Windows. 1. From the software program, select the Print option. 2. Select the printer from the list of printers. To change settings, click or tap the Properties or Preferences button to open the print driver. NOTE: The name of the button varies for different software programs. NOTE: To access these features from a Windows 8 or 8.
ENWW 3. Click or tap the tabs in the print driver to configure the available options. For example, set the paper orientation on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on the Paper/Quality tab. 4. Click or tap the OK button to return to the Print dialog box. Select the number of copies to print from this screen. 5. Click or tap the OK button to print the job.
Automatically print on both sides (Windows) Use this procedure for printers that have an automatic duplexer installed. If the printer does not have an automatic duplexer installed, or to print on paper types that the duplexer does not support, print on both sides manually. 1. From the software program, select the Print option. 2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to open the print driver.
Print multiple pages per sheet (Windows) 1. From the software program, select the Print option. 2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to open the print driver. NOTE: The name of the button varies for different software programs. NOTE: To access these features from a Windows 8 or 8.1 Start screen app, select Devices, select Print, and then select the printer. 3. Click or tap the Finishing tab. 4.
Additional print tasks Go to www.hp.com/support/ljM527MFP.
Print tasks (OS X) How to print (OS X) The following procedure describes the basic printing process for OS X. 1. Click the File menu, and then click the Print option. 2. Select the printer. 3. Click Show Details or Copies & Pages, and then select other menus to adjust the print settings. NOTE: 4. The name of the item varies for different software programs. Click the Print button. Automatically print on both sides (OS X) NOTE: This information applies to printers that include an automatic duplexer.
Print multiple pages per sheet (OS X) 1. Click the File menu, and then click the Print option. 2. Select the printer. 3. Click Show Details or Copies & Pages, and then click the Layout menu. NOTE: The name of the item varies for different software programs. 4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each sheet. 5. In the Layout Direction area, select the order and placement of the pages on the sheet. 6.
ENWW ● Print the first or last pages of the document on different paper ● Print watermarks on a document Print tasks (OS X) 49
Store print jobs on the printer to print later or print privately Introduction The following information provides procedures for creating and printing documents that are stored on the printer. These jobs can be printed at a later time or printed privately. ● Create a stored job (Windows) ● Create a stored job (OS X) ● Print a stored job ● Delete a stored job Create a stored job (Windows) Store jobs on the printer for private or delayed printing.
3. Click the Job Storage tab. 4. Select a Job Storage Mode option. 5. ● Proof and Hold: Print and proof one copy of a job, and then print more copies. ● Personal Job: The job does not print until you request it at the printer control panel. For this jobstorage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identification number (PIN) to the job, you must provide the required PIN at the control panel.
Create a stored job (OS X) Store jobs on the printer for private or delayed printing. 1. Click the File menu, and then click the Print option. 2. In the Printer menu, select the printer. 3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then click the Job Storage menu. 4. In the Mode drop-down list, select the type of stored job. 5. ● Proof and Hold: Print and proof one copy of a job, and then print more copies.
Delete a stored job When a new job is stored in the printer memory, the printer overwrites any previous jobs with the same user and job name. If a job is not already stored under the same user and job name, and the printer needs additional space, the printer might delete other stored jobs starting with the oldest. Change the number of jobs that the printer can store from the General Settings menu on the printer control panel. Use this procedure to delete a job that is stored in the printer memory. ENWW 1.
Mobile printing Introduction HP offers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet, smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/ LaserJetMobilePrinting.
HP ePrint software The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP ePrint-capable printer. This software makes it easy to find HP ePrint-enabled printers that are registered to your HP Connected account. The target HP printer can be located in the office or at locations across the globe. ● Windows: After installing the software, open the Print option from within your application, and then select HP ePrint from the installed printers list.
For more information on how to use Android embedded printing and which Android devices are supported, go to www.hp.com/go/LaserJetMobilePrinting. Wi-Fi Direct and NFC Printing HP provides Wi-Fi Direct and NFC (Near Field Communication) printing for printers with a supported HP Jetdirect 3000w NFC/Wireless Accessory. This accessory is available as an option for HP LaserJet printers that include a hardware-integration pocket (HIP).
Print from the USB port Introduction This printer features easy-access USB printing, for quickly printing files without sending them from a computer. The printer accepts standard USB flash drives in the USB port near the control panel. It supports the following types of files: ● .pdf ● .prn ● .pcl ● .ps ● .cht Enable the USB port for printing The USB port is disabled by default. Before using this feature, enable the USB port.
3. On the left side of the screen, click Retrieve from USB Setup. 4. Select the Enable Retrieve from USB check box. 5. Click Apply. Print USB documents 1. Insert the USB flash drive into the easy-access USB port. NOTE: The port might be covered. For some printers, the cover flips open. For other printers, pull the cover straight out to remove it. 2. From the Home screen on the printer control panel, select Print, and then select Print from USB Drive. 3. Select the name of the document to print.
5 Copy ● Make a copy ● Copy on both sides (duplex) ● Additional options when copying ● Additional copy tasks For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Make a copy 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the printer control panel, select Copy. 3. In the Options pane, select the number of copies. 4. Select Optimize Text/Picture to optimize for the type of image being copied: text, graphics, or photos. Select one of the predefined options. 5.
Use this button to add a page to the document. The printer prompts to scan additional pages. Use this button to clear the changes made in the preview and start over. 7. ENWW When the document is ready, touch Start to begin copying.
Copy on both sides (duplex) 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the printer control panel, select Copy. 3. In the Options pane, select Original Sides, and then select the option that describes the original document: 4. 5. ● Use Automatically detect to detect whether the original is printed on one or both sides of the page.
Use these buttons to zoom in or out on the selected page. NOTE: Select only one page at a time to use these buttons. Use this button to rotate the page 180 degrees. NOTE: This button is available only in the thumbnail view. Use this button to delete the selected pages. NOTE: This button is available only in the thumbnail view. Use these buttons to rearrange the pages within the document. Select one or more pages and move them to the left or right.
Additional options when copying The following settings are available in the Options list when copying. NOTE: The following list contains the master set of options available for HP LaserJet Enterprise MFP printers. Some options are not available on all printers. Number of Copies Specify the number of copies to make. Load and Save Settings Load Quick Set: Load copy settings from a saved Quick Set. NOTE: Use the HP Embedded Web Server to create and save Quick Sets.
Paper Path Select a specific paper path: For printers that have an option to flip pages inside the paper path. Face-up (straightest path): Pages output to the bin in the opposite order that they were placed in the document feeder. Image Adjustment Face-down (correct order): Pages are stacked in the same order as they were placed in the document feeder. Sharpness: Clarify or soften the image.
Additional copy tasks Go to www.hp.com/support/ljM527MFP.
6 Scan ● Set up Scan to Email ● Set up Scan to Network Folder ● Set up Scan to USB Drive ● Set up Scan to SharePoint® (Flow models only) ● Create a Quick Set ● Scan and send to email ● Scan and send to network folder ● Scan and send to USB Flash Drive ● Additional options when scanning ● Use HP Flow CM solution (Flow models only) ● Additional scan tasks For more information: The following information is correct at the time of publication. For current information, see www.hp.
Set up Scan to Email ● Introduction ● Before you begin ● Method one: Use the E-mail Setup page ● Method two: Use the E-mail Setup Wizard ● Set up Send to E-mail to use Office 365 Outlook ● Solve problems with email Introduction The printer has a feature that enables it to scan a document and send it to one or more email addresses.
2. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens. NOTE: If the Web browser displays a There is a problem with this website’s security certificate message when attempting to open the EWS, click Continue to this website (not recommended).
NOTE: If an SMTP server was already created for another printer function, the Use a server already in use by another function option displays. Select this option, and then configure it to be used for the email function. 2. On the Set the basic information necessary to connect to the server dialog, set the options to use, and then click Next. NOTE: Some servers have problems sending or receiving emails that are larger than 5 megabytes (MB).
Feature Description Address Field Restrictions Specify whether users must select an email address from an address book or whether users are allowed to enter in an email address manually. CAUTION: If Users must select from address book is selected, and any of the address fields are also set as User editable, changes to those editable fields also change the corresponding values in the address book.
Feature Description Attribute for Recipient Public Key Enter which attribute to use to retrieve the recipient’s public key certificate from LDAP. Use the recipient public key certificate to verify the recipient Select this setting to use the recipients’s public key certificate to verify the recipient. 12. In the Notification Settings area, select when users will receive notifications about sent emails. The default setting is using the signed in user's email address.
Document File Type Save a scanned document as one of several types of files. The following standard file types are available: ● PDF: This file type provides the best overall image and text quality. PDF files require Adobe® Acrobat® Reader software for viewing. ● JPEG: This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page. ● TIFF: This is a standard file type that many graphics programs support.
Scan Mode Standard Document: Scan a page or stack of pages through the document feeder, or individually on the flatbed glass. Book Mode: Scan an open book and output each page of the book onto different pages. 2-sided ID Copy: Scan each side of an identification card on the flatbed glass and output them onto one page. After scanning the first side, the printer prompts to place the second side in the correct position on the glass. Resolution Specify the resolution of scanned images.
NOTE: Quick Sets are shortcut jobs that can be accessed within the Quick Sets application on the printer control panel. Method two: Use the E-mail Setup Wizard The setup wizard includes the options for basic configuration. 1. Click the Networking tab. 2. If it is not already selected, click TCP/IP Settings in the left navigation pane. 3. Click the Network Identification tab. 4.
1. Select Add SMTP server 2. Enter the Server Name and Port Number, and then click Next. NOTE: In most cases, the default port number does not need to be changed. NOTE: If you are using a hosted SMTP service such as gmail, verify the SMTP address, port number, and SSL settings from the service provider’s Web site or other sources. Typically, for gmail, the SMTP address is smtp.gmail.com, port number 465, and the SSL should be enabled.
Set up Send to E-mail to use Office 365 Outlook ● Introduction ● Configure the outgoing email server (SMTP) to send an email from an Office 365 Outlook account Introduction Microsoft Office 365 Outlook is a cloud-based email system provided by Microsoft which uses Microsoft's Simple Mail Transfer Protocol (SMTP) server to send or receive emails. Complete the following to enable the printer to send an email with an Office 365 Outlook account from the control panel.
14. On the Server Usage dialog, choose the printer functions that will send email through this SMTP server, and then click the Next button. 15. On the Summary and Test dialog, enter a valid email address in the Send a test e-mail to: field, and then click Test. 16. Verify that all of the settings are correct, and then click Finish to complete the outgoing email server set up.
8. Verify that the server recognizes the email account that is sending the message. At the prompt, enter MAIL FROM: where “” is the email address for testing. If the response is 550 Requested action not taken: mailbox unavailable, then the server cannot find the mailbox for that address. If the response is 550 Requested action not taken: mailbox name not allowed, then the email address is not valid. 9. Verify that the server has sent the email to the recipient.
Set up Scan to Network Folder ● Introduction ● Before you begin ● Method one: Use the Save to Network Folder Setup page ● Method two: Use the Save to Network Folder Quick Set Wizard ● Problems with sending to a network folder Introduction This document explains how to enable and configure the scan to network folder function. The printer has a feature that enables it to scan a document and save it to a network folder.
Method one: Use the Save to Network Folder Setup page Use this method for complete configuration of the Scan to Network Folder feature. ● Step one: Enable the Scan to Network Folder feature and configure the default job options ● Step two: Set up a Quick Set Step one: Enable the Scan to Network Folder feature and configure the default job options 1. Click the Scan/Digital Send tab. 2. On the left navigation menu, click the Save to Network Folder Setup link. 3.
1. Select Notify only if job fails. 2. Select the method for delivering the notification from the Method Used to Deliver Notification list. If the method of notification selected is E-mail, type the email address in the Notification E-mail Address field. 3. To include a thumbnail of the first scanned page in the notification, select Include Thumbnail. 4. To prompt the user to review their notification settings, select Prompt user prior to job start, and then click Next.
Document File Type Save a scanned document as one of several types of files. The following standard file types are available: ● PDF: This file type provides the best overall image and text quality. PDF files require Adobe® Acrobat® Reader software for viewing. ● JPEG: This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page. ● TIFF: This is a standard file type that many graphics programs support.
Original Size Specify the paper size for the original document. Content Orientation Specify whether the original document is printed in Portrait or Landscape orientation. Image Adjustment Sharpness: Clarify or soften the image. For example, increasing the sharpness could make text appear crisper, but decreasing it could make photos appear smoother. Darkness: Increase or decrease the amount of white and black used in colors in scanned images.
Provide the Quick Set name, description, and options for starting 1. On the left navigation pane, click Quick Sets. 2. In the Quick Sets Lists area, click Add. The Quick Set Setup page opens. 3. In the Quick Set Name field, type a name. TIP: Name the Quick Set something that users can understand quickly (e.g., “Scan and save to a folder”). 4. In the Quick Set Description field, type a description explaining what the Quick Set will save. 5.
4. To view the complete folder path for scanned documents, click Update Preview. 5. From the Authentication Settings list, select one of the following options: ○ Use credentials of user to connect after Sign In at the control panel ○ Always use these credentials NOTE: If Always use these credentials is selected, a user name and password must be entered in the corresponding fields. 6. In the Windows Domain field, type the Windows domain.
8. In the Password field, type the password. 9. Click Verify Access to confirm the destination can be accessed. 10. Click OK. Option 2: Personal shared folders To save scanned documents to a personal shared folder, complete the following steps: NOTE: This option is used in domain environments where the administrator configures a shared folder for each user.
5. ● Quick Sets Application ● Home Screen c. In the Quick Set Description field, type a description explaining what the Quick Set will save. d. Click Next. On the Configure Destination Folder dialog, complete the following information: a. In the UNC Folder Path field, type a folder path where the scan will go. The folder path can either be the fully-qualified domain name (FQDN) (e.g., \ \servername.us.companyname.net\scans) or the IP address of the server (e.g., \\16.88.20.20\scans).
Issue A particular user is unable to store jobs in the network folder. No notification was received, although the option to receive a notification was selected. ENWW Cause Solution The server might be turned off. Verify that the server is turned on. The DNS settings might be incorrect. Verify the UNC folder path, because it might have changed or been entered incorrectly. The folder might have write-access restrictions.
Set up Scan to USB Drive ● Introduction ● Enable Scan to USB Drive ● Configure default scan options ● Configure the default file name settings Introduction This document explains how to enable and configure the scan to USB drive function. The printer has a feature that enables it to scan a document and save it to a USB drive. The feature is not available until it has been configured. Enable Scan to USB Drive 1. Open the HP Embedded Web Server (EWS): a.
Load and Save Settings Load Quick Set: Load scan settings from a saved Quick Set. NOTE: Use the HP Embedded Web Server to create and save Quick Sets. Save Defaults: Save the current settings in the Options list as default settings for future scan jobs. Document File Type Save a scanned document as one of several types of files. The following standard file types are available: ● PDF: This file type provides the best overall image and text quality.
Scan Mode Standard Document: Scan a page or stack of pages through the document feeder, or individually on the flatbed glass. Book Mode: Scan an open book and output each page of the book onto different pages. 2-sided ID Copy: Scan each side of an identification card on the flatbed glass and output them onto one page. After scanning the first side, the printer prompts to place the second side in the correct position on the glass. Resolution Specify the resolution of scanned images.
ENWW Option name Description File Number Format Select a file name format for when the job is divided into multiple files. File Name Preview Enter a file name, and then click the Update Preview button.
Set up Scan to SharePoint® (Flow models only) ● Introduction ● Enable Scan to SharePoint® ● Scan and save a file directly to a Microsoft SharePoint® site Introduction Use Scan to SharePoint® to scan documents directly to a Microsoft® SharePoint® site. This feature eliminates the need to scan the documents to a network folder, USB flash drive, or email message, and then manually upload the files to the SharePoint® site.
● Enter application, then user presses Start: The printer opens the scan application for the Quick Set to review or make changes to the settings before pressing Start to begin the job. ● Start instantly upon selection: The job starts instantly when the Quick Set is selected. NOTE: job. In most cases it is best to start the Quick Set manually to check and set options before starting the 8. Click Next. 9. To add the path to the SharePoint folder, click Add .
4. Touch the File Name: text field to open a keyboard, and then type the name for the file using either the onscreen keyboard or the physical keyboard. Touch OK. 5. If necessary, touch the File Type drop-down menu to select a different output file format. 6. Touch Options to view and configure settings for the document. 7. Touch the right pane of the screen to preview the document.
Create a Quick Set Use the Quick Sets feature to quickly access preset job options. Use the HP Embedded Web Server to create Quick Sets, which are then available in the Quick Sets application on the printer control panel. Quick Sets are available for the following scan/send features: ● Copy ● Scan to E-mail ● Scan to Network Folder ● Scan to USB Drive ● Scan to Fax ● Scan to SharePoint® Ask the system administrator for assistance with the following steps: 1.
Click Next. 7. The next several dialogs that appear depend on which application was selected in Step 5: ● For Save to E-mail, the following dialogs appear: Address Field Restrictions, Signing and Encryption. ● For Fax, the following dialog appears: Select Fax Recipients. ● For Save to Network Folder, the following dialog appears: Folder Settings. ● For Save to USB Drive the following dialog appears: Set where files are saved on the USB storage device.
Scan and send to email Introduction The printer has a feature that enables it to scan a document and send it to one or more email addresses. Before using this feature, use the HP Embedded Web Server to enable it and set it up. Scan and send a document to email 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2.
Use these buttons to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view. Use these buttons to zoom in or out on the selected page. NOTE: Select only one page at a time to use these buttons. Use this button to rotate the page 180 degrees. NOTE: This button is available only in the thumbnail view. Use this button to delete the selected pages. NOTE: This button is available only in the thumbnail view.
Scan and send to network folder Introduction The printer can scan a file and save it in a shared folder on the network. Before using this feature, use the HP Embedded Web server to enable the feature and configure the shared folders. The system administrator can configure pre-defined Quick Sets folders; otherwise it is necessary to specify the folder path for each job. Scan and save the document to a folder NOTE: You might be required to sign in to the printer to use this feature. 1.
Use these buttons to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view. Use these buttons to zoom in or out on the selected page. NOTE: Select only one page at a time to use these buttons. Use this button to rotate the page 180 degrees. NOTE: This button is available only in the thumbnail view. Use this button to delete the selected pages. NOTE: This button is available only in the thumbnail view.
Scan and send to USB Flash Drive Introduction The printer can scan a file and save it on a USB flash drive. Before using this feature, use the HP Embedded Web server to enable and configure it. Scan and save the document to a USB flash drive NOTE: You might be required to sign in to the printer to use this feature. 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2.
Use these buttons to zoom in or out on the selected page. NOTE: Select only one page at a time to use these buttons. Use this button to rotate the page 180 degrees. NOTE: This button is available only in the thumbnail view. Use this button to delete the selected pages. NOTE: This button is available only in the thumbnail view. Use these buttons to rearrange the pages within the document. Select one or more pages and move them to the left or right.
Additional options when scanning The following settings are available in the Options list when scanning. NOTE: The following list contains the master set of options available for HP LaserJet Enterprise MFP printers. Some options are not available on all printers. Save As... Specify the folder and file name for the scanned file Load and Save Settings Load Quick Set: Load scan settings from a saved Quick Set. NOTE: Use the HP Embedded Web Server to create and save Quick Sets.
Original Sides Specify whether the original document is printed on one side or both sides. Color/Black Specify whether the scanned image will be in color, black and gray, or black only. For color printers only. Scan Mode Standard Document: Scan a page or stack of pages through the document feeder, or individually on the flatbed glass. Book Mode: Scan an open book and output each page of the book onto different pages.
Use HP Flow CM solution (Flow models only) HP Flow CM Professional is an easy-to-use, cloud-based solution designed to help businesses securely store and access information for better collaboration. The solution provides access from virtually anywhere, via a web browser, to a complete set of proven document-management tools for capture, store, search, retrieval, sharing, and more.
Additional scan tasks Go to www.hp.com/support/ljM527MFP.
7 Fax ● Set up fax ● Change fax configurations ● Send a fax ● Additional options when faxing ● Additional fax tasks For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Set up fax Introduction This information applies to fax and Flow models, or to other printers when an optional analog fax accessory has been installed. Before continuing, connect the printer to a phone line (for analog fax) or to an Internet or network fax service. Set up fax by using the printer control panel 1. From the Home screen on the printer control panel, swipe until the Settings menu displays. Touch the Settings icon to open the menu. 2.
Change fax configurations NOTE: The settings configured using the control panel override any settings made in the HP Embedded Web Server. ● Fax dialing settings ● General fax send settings ● Fax receive settings Fax dialing settings 1. From the Home screen on the printer control panel, swipe until the Settings menu displays. Touch the Settings icon to open the menu. 2.
Menu item Description Dialing Mode The Dialing Mode setting sets the type of dialing that is used: either tone (touch-tone phones) or pulse (rotary-dial phones). Dialing Prefix The Dialing Prefix setting allows you to enter a prefix number (such as a "9" to access an outside line) when dialing. This prefix number is automatically added to all phone numbers when dialed. Detect dial tone The Detect dial tone setting determines whether the fax checks for a dial tone before sending a fax.
● Fax Settings ● Fax Receive Settings ● Fax Receive Setup Configure any of the following settings: Menu item Description Rings to Answer The Rings to Answer setting determines the number of times the phone rings before the call is answered by the fax accessory. NOTE: The default range for the available options for the Rings to Answer setting is location-specific. The range of possible Rings to Answer options is limited by location.
Send a fax 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the printer control panel, select Scan, and then select Scan to Fax. You might be prompted to type a user name and password. 3. Specify the recipients by using one of these methods: Enter recipients manually ▲ Touch the Fax Recipients text field, and then use the keypad to enter the fax number.
Use this button to rotate the page 180 degrees. NOTE: This button is available only in the thumbnail view. Use this button to delete the selected pages. NOTE: This button is available only in the thumbnail view. Use these buttons to rearrange the pages within the document. Select one or more pages and move them to the left or right. NOTE: These buttons are available only in the thumbnail view. Use this button to add a page to the document. The printer prompts to scan additional pages.
Additional options when faxing The following settings are available in the Options list when faxing. NOTE: The following list contains the master set of options available for HP LaserJet Enterprise MFP printers. Some options are not available on all printers. Original Sides Specify whether the original document is printed on one side or both sides. Scan Mode Standard Document: Scan a page or stack of pages through the document feeder, or individually on the flatbed glass.
Additional fax tasks Go to www.hp.com/support/ljM527MFP.
118 Chapter 7 Fax ENWW
8 Manage the printer ● Advanced configuration with HP Embedded Web Server (EWS) ● Advanced configuration with HP Utility for OS X ● Configure IP network settings ● Printer security features ● Energy-conservation settings ● HP Web Jetadmin ● Software and firmware updates For more information: The following information is correct at the time of publication. For current information, see www.hp.com/ support/ljM527MFP.
Advanced configuration with HP Embedded Web Server (EWS) ● Introduction ● How to access the HP Embedded Web Server (EWS) ● HP Embedded Web Server features Introduction Use the HP Embedded Web Server to manage printing functions from a computer instead of the printer control panel.
Windows® 7 ● Internet Explorer (version 8.x or greater) ● Google Chrome (version 34.x or greater) ● Firefox (version 20.x or greater) Windows® 8 or greater ● Internet Explorer (version 9.x or greater) ● Google Chrome (version 34.x or greater) ● Firefox (version 20.x or greater) ● Safari (version 5.x or greater) ● Google Chrome (version 34.x or greater) ● Google Chrome (version 34.x or greater) ● Firefox (version 20.
Table 8-1 HP Embedded Web Server Information tab (continued) Menu Description Configuration Page Shows the information found on the configuration page. Supplies Status Page Shows the status of the supplies for the printer. Event Log Page Shows a list of all printer events and errors. Use the HP Instant Support link (in the page footer on all HP Embedded Web Server pages) to connect to a set of dynamic Web pages that help solve problems.
Table 8-2 HP Embedded Web Server General tab (continued) Menu Description Energy Settings Set or edit sleep settings for business and non-business hours and wake, sleep, and holiday events for the printer. Set which interactions with the printer cause it to wake from sleep mode. Backup and Restore Create a backup file that contains printer and user data. If necessary, use this file to restore data to the printer. Reset Factory Settings Reset printer settings to the factory defaults.
Scan/Digital Send tab Table 8-4 HP Embedded Web Server Scan/Digital Send tab Menu Description E-mail Setup Configure the default email settings for digital sending, including the following: Save to Network Folder Save to SharePoint® Save to USB Setup Contacts Preferences 124 Chapter 8 Manage the printer ● Settings for the outgoing mail (SMTP) server ● Default settings for E-mail Quick Sets jobs ● Default message settings, such as the "From" address and the subject line ● Settings for digita
Table 8-4 HP Embedded Web Server Scan/Digital Send tab (continued) Menu Description E-mail and Save to Network Folder Quick Setup Wizards Configure the printer to send scanned images as email attachments. Digital Sending Software Setup Configure settings related to using optional Digital Sending software. Configure the printer to save scanned images to network-folder Quick Sets. Quicks Sets provide easy access to files saved on the network.
Table 8-6 HP Embedded Web Server Troubleshooting tab (continued) Menu Description Calibration/Cleaning Enable the automatic cleaning feature, create and print the cleaning page, and select an option to calibrate the printer immediately. Firmware Upgrade Download and install printer firmware upgrade files. Reset Factory Settings Reset printer settings to factory defaults.
Networking tab Use the Networking tab to configure and secure network settings for the printer when it is connected to an IPbased network. This tab does not display if the printer is connected to other types of networks. Table 8-9 HP Embedded Web Server Networking tab Menu Description TCP/IP Setting Configure TCP/IP settings for IPv4 and IPv6 networks. NOTE: The configuration options available depend on the print server model.
Table 8-9 HP Embedded Web Server Networking tab (continued) Menu Description Announcement Agent Enable or disable the HP Device Announcement Agent, set the configuration server, and configure mutual authentication using certificates. Network Statistics Display network statistics that are collected and stored on the HP Jetdirect print server. Protocol Info View a list of network-configuration settings on the HP Jetdirect print server for each protocol.
Advanced configuration with HP Utility for OS X Use the HP Utility to check printer status or to view or change printer settings from the computer. Use the HP Utility when the printer is connected with a USB cable or is connected to a TCP/IP-based network. Open HP Utility 1. At the computer, open the System Preferences menu, and then click Print & Fax, Print & Scan, or Printers & Scanners. 2. Select the printer in the list. 3. Click the Options & Supplies button. 4. Click the Utility tab. 5.
Item Description Supplies Management Configures how the printer should behave when supplies are nearing the end of their estimated life. Trays Configuration Changes the default tray settings. Output Devices Manages settings for optional output accessories. Duplex Mode Turns on the automatic two-sided printing mode. Economode & Toner Density Configures settings to conserve toner.
Configure IP network settings ● Printer sharing disclaimer ● View or change network settings ● Rename the printer on a network ● Manually configure IPv4 TCP/IP parameters from the control panel ● Manually configure IPv6 TCP/IP parameters from the control panel ● Link speed and duplex settings Printer sharing disclaimer HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems and not of the HP printer drivers. Go to Microsoft at www.microsoft.com.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens. NOTE: If the Web browser displays a There is a problem with this website’s security certificate message when attempting to open the EWS, click Continue to this website (not recommended).
● Network Settings ● Primary Ethernet Menu ● TCP/IP ● IPV6 Settings 3. Select the Enable IPV6 option, and then touch the Done button. 4. Select the Enable Manual Settings option, and then touch the Done button. 5. To configure the address, open the Address menu, and then touch the field to open a keypad. 6. Use the keypad to enter the address, and then touch the OK button. 7. Touch the Done button. Link speed and duplex settings NOTE: This information applies only to Ethernet networks.
4. ● 100TX Auto: 100 Mbps, automatic-duplex operation ● 1000T Full: 1000 Mbps, full-duplex operation Touch the Done button. The printer turns off and then on.
Printer security features Introduction The printer includes several security features to restrict who has access to configuration settings, to secure data, and to prevent access to valuable hardware components.
Some features on the printer control panel can be secured so that unauthorized people cannot use them. When a feature is secured, the printer prompts you to sign in before you can use it. You can also sign in without waiting for a prompt by selecting Sign In from the printer control panel. Typically, the credentials for signing in to the printer are the same as for signing in to the network. Consult the network administrator for this printer if you have questions about which credentials to use. 1.
Energy-conservation settings Introduction ● Print with EconoMode ● Set the sleep timer and configure the printer to use 1 watt or less of power ● Set the sleep schedule Print with EconoMode This printer has an EconoMode option for printing drafts of documents. Using EconoMode can use less toner. However, using EconoMode can also reduce print quality. HP does not recommend the full-time use of EconoMode.
3. ● General Settings ● Energy Settings ● Sleep Settings Select Sleep /Auto Off After Inactivity, and enter the appropriate time period. NOTE: In the European Union the Sleep /Auto Off After Inactivity option is always enabled, and no checkbox is available to turn it off. NOTE: The sleep-mode default time is 0 minutes. The printer enters sleep mode immediately after each job completes. 4. 5. Select one of the wake options.
HP Web Jetadmin HP Web Jetadmin is an award-winning, industry-leading tool for efficiently managing a wide variety of networked HP products, including printers, multifunction printers, and digital senders. This single solution allows you to remotely install, monitor, maintain, troubleshoot, and secure your printing and imaging environment — ultimately increasing business productivity by helping you save time, control costs, and protect your investment.
Software and firmware updates HP regularly updates features that are available in the printer firmware. To take advantage of the most current features, update the printer firmware. Download the most recent firmware update file from the Web: Go to www.hp.com/support/ljM527MFP. Click Drivers & Software.
9 Solve problems ● Customer support ● Control panel help system ● Reset factory settings ● A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ● Printer does not pick up paper or misfeeds ● Clear paper jams ● Improve print quality ● Improve copy image quality ● Improve scan image quality ● Improve fax image quality ● Solve wired network problems ● Solve fax problems For more information: The following information is correct at the time of p
Customer support Get telephone support for your country/region Have the printer name, serial number, date of purchase, and problem description ready Country/region phone numbers are on the flyer that was in the box with the printer or at www.hp.com/support/. Get 24-hour Internet support, and download software utilities and drivers www.hp.com/support/ljM527MFP Order additional HP service or maintenance agreements www.hp.com/go/carepack Register the printer www.register.hp.
Control panel help system The printer has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help button in the upper-right corner of the screen. For some screens, the Help opens to a global menu where you can search for specific topics. You can browse through the menu structure by touching the buttons in the menu. Some Help screens include animations that show specific procedures, such as clearing paper jams.
Reset factory settings Introduction Use one of the following methods to restore the printer to the original settings from the factory. NOTE: Resetting factory settings sets most of the printer settings to their factory defaults. However, some settings are not changed, such as language, date, time, and some network configuration settings. Method one: Reset factory settings from the printer control panel 1. From the Home screen on the printer control panel, swipe until the Settings menu displays.
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel Cartridge is low: The printer indicates when a toner cartridge level is low. Actual toner cartridge life remaining may vary. Consider having a replacement available to install when print quality is no longer acceptable. The toner cartridge does not need to be replaced now. Continue printing with the current cartridge until redistributing the toner no longer yields acceptable print quality.
Order supplies Order supplies and paper www.hp.com/go/suresupply Order through service or support providers Contact an HP-authorized service or support provider. Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter the printer IP address or host name in the address/URL field. The EWS contains a link to the HP SureSupply Web site, which provides options for purchasing Original HP supplies.
Printer does not pick up paper or misfeeds Introduction The following solutions can help solve problems if the printer is not picking up paper from the tray or is picking up multiple sheets of paper at one time. Either of these situations can result in paper jams.
4. Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides to the appropriate indentation in the tray. The arrow on the tray guide should line up exactly with the marking on the tray. NOTE: Do not adjust the paper guides tightly against the paper stack. Adjust them to the indentations or markings in the tray. The following images show examples of the paper-size indentations in the trays for various printers. Most HP printers have markings similar to these.
5. Verify that the humidity in the room is within specifications for this printer and that paper is being stored in unopened packages. Most reams of paper are sold in moisture-proof wrapping to keep paper dry. In high-humidity environments, paper at the top of the stack in the tray can absorb moisture, and it might have a wavy or uneven appearance. If this happens, remove the top 5 to 10 sheets of paper from the stack.
NOTE: Fanning the paper introduces static electricity. Instead of fanning the paper, flex the stack by holding it at each end and bringing the ends up to form a U shape. Then, rotate the ends down to reverse the U shape. Next, hold each side of the stack of paper, and repeat this process. This process releases individual sheets without introducing static electricity. Straighten the paper stack against a table before returning it to the tray. Figure 9-5 Technique for flexing the paper stack 1 2 2.
5. Make sure the tray is not overfilled by checking the stack-height markings inside the tray. If it is overfilled, remove the entire stack of paper from the tray, straighten the stack, and then return some of the paper to the tray. The following images show examples of the stack-height markings in the trays for various printers. Most HP printers have markings similar to these. Also make sure that all sheets of paper are below the tabs near the stack-height marks.
6. Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides to the appropriate indentation in the tray. The arrow on the tray guide should line up exactly with the marking on the tray. NOTE: Do not adjust the paper guides tightly against the paper stack. Adjust them to the indentations or markings in the tray. The following images show examples of the paper-size indentations in the trays for various printers. Most HP printers have markings similar to these.
The document feeder jams, skews, or picks up multiple sheets of paper NOTE: ENWW This information applies to MFP printers only. ● The original might have something on it, such as staples or self-adhesive notes, that must be removed. ● Check that all rollers are in place and that the roller-access cover inside the document feeder is closed. ● Make sure that the top document-feeder cover is closed. ● The pages might not be placed correctly.
Clean the pickup rollers and separation pad in the document feeder Follow these steps if the document feeder does not pick up pages correctly or produces skewed output. 1. Lift the document-feeder latch. 2. Open the document-feeder cover.
3. Remove any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with warm water. 4. Close the document-feeder cover. NOTE: Verify that the latch on the top of the document-feeder cover is completely closed. If the problem persists, check the document feeder separation pad and rollers for damage or wear, and replace them if necessary. NOTE: ENWW New rollers have a rough surface. As rollers wear, they become smooth.
Clear paper jams Introduction The following information includes instructions for clearing paper jams from the printer.
3 Top cover and toner-cartridge area 4 Tray 1 5 Tray 2 and the optional 550-sheet trays NOTE: ENWW Remove Tray 2 to access jams in the duplexer.
Auto-navigation for clearing jams The auto-navigation feature assists in clearing jams by providing step-by-step instructions on the control panel. When you complete a step, the printer displays instructions for the next step until you have completed all steps in the procedure. Experiencing frequent or recurring paper jams? To reduce the number of paper jams, try these solutions. 1. Use only paper that meets HP specifications for this printer. 2. Use paper that is not wrinkled, folded, or damaged.
Clear paper jams in the document feeder The following information describes how to clear paper jams in the document feeder. When a jam occurs, the control panel displays an animation that assists in clearing the jam. 1. Lift the latch to release the document-feeder cover. 2. Open the document-feeder cover.
3. Remove any jammed paper. 4. Lift the document-feeder input tray.
5. Remove any jammed paper.
6. Lower the document-feeder input tray. 7. Close the document-feeder cover. NOTE: Verify that the latch on the top of the document-feeder cover is completely closed. NOTE: To avoid jams, make sure the guides in the document-feeder input tray are adjusted against the document, without bending the document. To copy narrow documents, use the flatbed scanner. Remove all staples and paper clips from original documents.
Clear paper jams in Tray 1 Use the following procedure to clear paper jams in Tray 1. When a jam occurs, the control panel displays an animation that assists in clearing the jam. 1. If most of the sheet of paper is visible in the tray, slowly pull the jammed paper out of the printer. Make sure that the entire sheet is removed. If it tears, continue with the following steps to find the remnants. If most of the sheet of paper has been pulled inside the printer, continue with the following steps. 2.
4. Remove the toner cartridge. 5. Lift the jam-access cover and slowly remove any jammed paper. Be careful not to tear the paper.
6. Reinsert the toner cartridge. 7. Close the front door.
Clear paper jams in Tray 2 and the 550-sheet trays Use the following procedure to check for paper in all possible jam locations related to Tray 2 and the 550-sheet trays. When a jam occurs, the control panel displays an animation that assists in clearing the jam. 1. Remove the tray from the printer. 2. Remove the paper from the tray, and discard any damaged paper. 3. Verify that the rear paper guide is adjusted to the indentation for the correct paper size.
4. Load the paper into the tray. Make sure that the stack is flat at all four corners and that the top of the stack is below the maximum-height indicators. 5. Reinsert and close the tray. 6. Press the top-cover-release button on the left side of the printer.
7. Open the front door. 8. Remove the toner cartridge. 9. Lift the jam-access cover and slowly remove any jammed paper. Be careful not to tear the paper.
10. Reinsert the toner cartridge. 11. Close the front door.
Clear paper jams in the toner-cartridge area Use the following procedure to check for paper in all possible jam locations in the toner-cartridge area. When a jam occurs, the control panel displays an animation that assists in clearing the jam. 1. Press the top-cover-release button on the left side of the printer. 2. Open the front door. 3. Remove the toner cartridge.
4. Lift the jam-access cover and slowly remove any jammed paper. Be careful not to tear the paper. 5. Reinsert the toner cartridge. 6. Close the front door.
Clear paper jams in the rear door and the fuser area Use the following procedure to clear paper jams in the rear door and fuser area. When a jam occurs, the control panel displays an animation that assists in clearing the jam. NOTE: The fuser is hot while the printer is in use. Wait for the fuser to cool before clearing jams. 1. Open the rear door.
2. Remove any jammed paper. 3.
Clear paper jams in the output bin Use the following procedure to check for paper in all possible jam locations in the output bin. When a jam occurs, the control panel displays an animation that assists in clearing the jam. 1. If paper is visible in the output bin, grasp the leading edge and remove it. Clear paper jams in the duplexer Use the following procedure to check for paper in all possible jam locations in the automatic duplexer.
3. Remove any jammed paper. 4. Close the duplex pan. 5. Reinsert and close the tray.
6. Open the rear door. 7. Remove any jammed paper. 8.
9. Press the top-cover-release button on the left side of the printer. 10. Open the front door. 11. Remove the toner cartridge.
12. Lift the jam-access cover and slowly remove any jammed paper. Be careful not to tear the paper. 13. Reinsert the toner cartridge. 14. Close the front door.
Improve print quality Introduction ● Print from a different software program ● Check the paper-type setting for the print job ● Check toner-cartridge status ● Clean the printer ● Visually inspect the toner cartridge ● Check paper and the printing environment ● Check the EconoMode settings ● Try a different print driver If the printer is having print-quality problems, try the following solutions in the order presented to resolve the issue.
3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then click the Finishing menu. 4. Select a type from the Media Type drop-down list. 5. Click the Print button. Check toner-cartridge status Follow these steps to check the estimated life remaining in the toner cartridges and if applicable, the status of other replaceable maintenance parts. Step one: Print the supplies status page 1.
3. ● Maintenance ● Calibration/Cleaning ● Cleaning Page Select Print to print the page. A Cleaning... message displays on the printer control panel. The cleaning process takes a few minutes to complete. Do not turn the printer off until the cleaning process has finished. When it is finished, discard the printed page. Check the scanner glass for dirt and smudges Over time, specks of debris might collect on the scanner glass and white plastic backing, which can affect performance.
3. Clean the scanner glass, the document feeder strips, and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon tetrachloride on any part of the printer; these can damage the printer. Do not place liquids directly on the glass or platen. They might seep and damage the printer.
● Use paper that is designed for use in laser printers. Do not use paper that is designed only for use in Inkjet printers. ● Use paper that is not too rough. Using smoother paper generally results in better print quality. Step two: Check the environment The environment can directly affect print quality and is a common cause for print-quality or paper-feeding issues. Try the following solutions: ● Move the printer away from drafty locations, such as open windows or doors, or air-conditioning vents.
1. From the software program, select the Print option. 2. Select the printer, and then click the Properties or Preferences button. 3. Click the Paper/Quality tab, and locate the Print Quality area. 4. If the entire page is too dark, use these settings: ● Select the 600 dpi option. ● Select the EconoMode check box to enable it. If the entire page is too light, use these settings: 5. ● Select the FastRes 1200 option. ● Clear the EconoMode check box to disable it.
HP UPD PCL 5 HP UPD PCL 6 ENWW ● Recommended for general office printing in Windows environments ● Compatible with previous PCL versions and older HP LaserJet printers ● The best choice for printing from third-party or custom software programs ● The best choice when operating with mixed environments, which require the printer to be set to PCL 5 (UNIX, Linux, mainframe) ● Designed for use in corporate Windows environments to provide a single driver for use with multiple printer models ● Preferr
Improve copy image quality If the printer is having copy quality problems, try the following solutions in the order presented to resolve the issue.
2. Open the scanner lid. 3. Clean the scanner glass, the document feeder strips, and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon tetrachloride on any part of the printer; these can damage the printer. Do not place liquids directly on the glass or platen. They might seep and damage the printer.
● Maintenance ● Calibration/Cleaning ● Calibrate Scanner 3. Touch the Start button to start the calibration process. Follow the on-screen prompts. 4. Wait while the printer calibrates, and then try copying again. Check the paper settings Follow these steps if copied pages have smears, fuzzy or dark print, curled paper, scattered dots of toner, loose toner, or areas where toner has dropped out. Check the paper size and type configuration 1.
scanned image has all pages right-side-up. If some of the pages have a landscape orientation, the printer rotates the image so that the top of the page is at the top of the image. 1. From the Home screen on the printer control panel, select Copy. 2. In the Options list, scroll to and select Image Adjustment. 3. Adjust the sliders to set the levels, and then touch the Done button. 4. Touch the Start button. NOTE: These settings are temporary.
1. Lift the document-feeder latch. 2. Open the document-feeder cover.
3. Remove any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with warm water. 4. Close the document-feeder cover. NOTE: Verify that the latch on the top of the document-feeder cover is completely closed. If the problem persists, check the document feeder separation pad and rollers for damage or wear, and replace them if necessary. NOTE: ENWW New rollers have a rough surface. As rollers wear, they become smooth.
Improve scan image quality ● Check the scanner glass for dirt and smudges ● Check the resolution settings ● Check the image-adjustment settings ● Optimize scan quality for text or pictures ● Check the output-quality settings ● Clean the pickup rollers and separation pad in the document feeder Try these few simple steps first: ● Use the flatbed scanner rather than the document feeder. ● Use high-quality originals.
2. Open the scanner lid. 3. Clean the scanner glass, the document feeder strips, and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon tetrachloride on any part of the printer; these can damage the printer. Do not place liquids directly on the glass or platen. They might seep and damage the printer.
● Scan to USB ● Scan to SharePoint® 3. Touch the Options button. 4. In the Options pane, scroll to and select Resolution. 5. Select one of the predefined options, and then touch the Send button. Check the image-adjustment settings Adjust these additional settings to improve scan quality: ● Sharpness: Clarify or soften the image. For example, increasing the sharpness could make text appear crisper, but decreasing it could make photos appear smoother.
1. From the Home screen on the printer control panel, select Scan. 2. Select one of the following Scan features: ● Save to Device Memory ● Scan to E-mail ● Scan to Network Folder ● Scan to USB ● Scan to SharePoint® 3. Touch the Options button. 4. In the Options pane, scroll to and select Optimize Text/Picture. 5. Select one of the predefined options, or select Automatically detect. 6. Touch the Send button. NOTE: These settings are temporary.
1. Lift the document-feeder latch. 2. Open the document-feeder cover.
3. Remove any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with warm water. 4. Close the document-feeder cover. NOTE: Verify that the latch on the top of the document-feeder cover is completely closed. If the problem persists, check the document feeder separation pad and rollers for damage or wear, and replace them if necessary. NOTE: ENWW New rollers have a rough surface. As rollers wear, they become smooth.
Improve fax image quality If the printer is having fax quality problems, try the following solutions in the order presented to resolve the issue.
2. Open the scanner lid. 3. Clean the scanner glass, the document feeder strips, and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. CAUTION: Do not use abrasives, acetone, benzene, ammonia, ethyl alcohol, or carbon tetrachloride on any part of the printer; these can damage the printer. Do not place liquids directly on the glass or platen. They might seep and damage the printer.
Check the image-adjustment settings Adjust these additional settings to improve send-fax quality: ● Sharpness: Clarify or soften the image. For example, increasing the sharpness could make text appear crisper, but decreasing it could make photos appear smoother. ● Darkness: Increase or decrease the amount of white and black used in colors in scanned images. ● Contrast: Increase or decrease the difference between the lightest and the darkest color on the page.
1. From the Home screen on the printer control panel, swipe until the Settings menu displays. Touch the Settings icon to open the menu. 2. Open the following menus: 3. ● Fax Settings ● Fax Send Settings ● General Fax Send Settings Select the Error Correction Mode option. Touch the Done button. Check the fit-to-page setting If the Fit to Page setting is enabled, and the incoming fax is larger than the default page size, the printer attempts to scale the image to fit the page.
2. Open the document-feeder cover.
3. Remove any visible lint or dust from each of the feed rollers and the separation pad using compressed air or a clean lint-free cloth moistened with warm water. 4. Close the document-feeder cover. NOTE: Verify that the latch on the top of the document-feeder cover is completely closed. If the problem persists, check the document feeder separation pad and rollers for damage or wear, and replace them if necessary. NOTE: New rollers have a rough surface. As rollers wear, they become smooth.
Check the sender's fax machine Ask the sender to try sending from a different fax machine. If the fax quality is better, the problem is with the sender's fax machine. If a different fax machine is unavailable, ask the sender to consider making the following changes: ● Make sure the original document is on white (not colored) paper. ● Increase the fax resolution, quality level, or contrast settings. ● If possible, send the fax from a computer software program.
Solve wired network problems Introduction Check the following items to verify that the printer is communicating with the network. Before beginning, print a configuration page from the printer control panel and locate the printer IP address that is listed on this page.
2. ● For Windows, click Start, click Run, type cmd, and then press Enter. ● For OS X, go to Applications, then Utilities, and open Terminal. b. Type ping followed by the IP address for your printer. c. If the window displays round-trip times, the network is working. If the ping command failed, verify that the network hubs are on, and then verify that the network settings, the printer, and the computer are all configured for the same network.
Solve fax problems ● Checklist for solving fax problems ● General fax problems Checklist for solving fax problems Use the following checklist to help identify the cause of any fax-related problems you encounter: ● Are you using the fax cable supplied with the fax accessory? This fax accessory has been tested with the supplied fax cable to meet RJ11 and functional specifications. Do not substitute another fax cable; the analog-fax accessory requires an analog-fax cable.
Does your phone line have a call-waiting feature? If the fax telephone line has an activated call-waiting feature, a call-waiting notice can interrupt a fax call in progress, which causes a communication error. Ensure that a call-waiting feature is not active on the fax telephone line. Check fax accessory status If the analog-fax accessory does not appear to be functioning, print a Configuration Page report to check the status. 1. From the Home screen, scroll to and select Reports. 2.
General fax problems The following are some common fax problems. The fax failed to send JBIG is enabled, and the receiving fax machine does not have JBIG capability. Turn off the JBIG setting. An Out of Memory status message displays on the printer control panel The printer storage disk is full. Delete some stored jobs from the disk. From the Home screen on the printer control panel, touch the Retrieve from Device Memory button. Open the list of stored jobs or stored faxes.
To print a one page fax on one page, set the overlay header to overlay mode, or adjust the fit-to-page setting. A document stops in the document feeder in the middle of faxing A jam is in the document feeder. Clear the jam, and send the fax again. The volume for sounds coming from the fax accessory is too high or too low The volume setting needs to be adjusted. Adjust the volume in the Fax Send Settings menu and the Fax Receive Settings menu.
Index Symbols/Numerics 550-sheet paper trays part numbers 30 550-sheet tray clearing jams 166 A accessories ordering 30 part numbers 30 acoustic specifications 15 AirPrint 55 alternative letterhead mode Android devices printing from 55 copy optimize for text or pictures 189 copy settings HP Embedded Web Server 123 copying both sides 62 multiple copies 60 single copies 60 customer support online 142 21, 24 B bin, output locating 2 Bonjour identifying 120 browser requirements HP embedded Web Server 120 C c
firmware update, Mac 129 folders sending to 101 folders, network problem-solve 88 fonts upload, Mac 129 formatter locating 3 fuser clearing jams 172 G gateway, setting default 132 general configuration HP Embedded Web Server 122 glass, cleaning 181, 186, 192, 198 H hard disks encrypted 136 hard drive part number 30 Help button locating 4 help, control panel 143 Hi-Speed USB 2.
network link speed settings, changing 133 network settings HP Embedded Web Server 127 networks default gateway 132 HP Web Jetadmin 139 IPv4 address 132 IPv6 address 132 subnet mask 132 supported 8 NFC accessory part number 30 NFC printing 56 number of copies, changing 60 O on/off button locating 2 online help, control panel 143 online support 142 operating systems, supported 10 optimize copy images 189 optimize fax images 200 optimize scanned images 194 ordering supplies and accessories 30 OS X HP Utility 1
small margins 189 software HP Utility 129 special paper printing (Windows) 45 specifications electrical and acoustic 15 speed, optimizing 137 stand part number 30 stapler troubleshooting 27 using 27 staples replacing 38 Start Copy button locating 4 status HP Utility, Mac 129 status, fax accessory page 208 storage, job Mac settings 52 store print jobs 50 stored jobs creating (Mac) 52 creating (Windows) 50 deleting 53 printing 52 storing jobs with Windows 50 subnet mask 132 supplies low threshold settings 145
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