use use hp embedded web server hp color LaserJet 9500mfp hp LaserJet 9040mfp/9050mfp
HP Embedded Web Server User Guide
Copyright Trademark Credits © 2004 Copyright Hewlett-Packard Development Company, L.P. Adobe® and PostScript® are trademarks of Adobe Systems Incorporated. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp. The information contained herein is subject to change without notice.
Contents 1 Overview What is an embedded Web server? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Additional features with a permanent storage device. . . . . . . . . . . . . . .2 HP Web Jetadmin and the HP Embedded Web Server . . . . . . . . . . . . .2 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activity Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 5 Managing network operation from the Networking screens Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 6 Using the Other Links as a resource hp instant support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1 Overview What is an embedded Web server? A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla, can show output from a Web server.
Features You can use the HP Embedded Web Server to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP Embedded Web Server, you can perform these tasks: ● View control-panel messages and product-status information. ● Determine the remaining life for all supplies and configure specific ordering information for supplies. ● Gain access to the product's technical support page.
System requirements In order to use the HP Embedded Web Server, you must have the following components: ● A supported Web browser. EWS-supported Web browsers include (but are not limited to) the following: • Konqueror 3.0 or later • Microsoft Internet Explorer 6.0 or later • Mozilla 1.0 (and Mozilla derivatives) • Netscape Navigator 6.2 or later • Opera 7.0 or later • Safari 1.0 or later ● A transmission control protocol/Internet protocol- (TCP/IP-) based network connection.
1 After you open the EWS, click the Log In link in the upper-right corner of the screen. The Enter Network Password dialog box appears, as shown in the following illustration. The appearance of the login screen might vary, depending on your operating system and browser. 2 Type admin for the user name, type your password, and then click OK. To log off as an administrator Use the following procedure to log off. CAUTION 4 Overview 1 Click the Log Off link. 2 To complete the logoff, close the browser.
Navigating through the HP Embedded Web Server To navigate through the HP Embedded Web Server screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen. The following illustration and table provide information about the EWS screens.
Callout EWS screen Description feature 4 Other Links hp instant support Order Supplies Product Support 5 6 Log In/Log Off Screen 6 Overview Different for each type of user Different on each menu More information Connect to a set of Web resources ● See “Using the Other Links as a that help solve problems and resource” on page 57. describe the additional services that ● See “hp instant support” on page 58. are available for your HP product. ● See “Product Support” on page 59.
2 Viewing product status from the Information screens The Information screens are for informational purposes only; you cannot configure the product from these screens. To configure the product through the EWS, see “Configuring the product from the Settings screens” on page 19.
Device Status Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen. 1 2 3 4 5 6 7 8 Callout Area on the screen 1 EWS tabs and menus 2 Status 3 Control-panel buttons 4 Supplies Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Shows the product status (the same information that appears on the control-panel display).
Callout Area on the screen 5 Supplies Details 6 Media 7 Change Settings 8 ENWW Capabilities Information or capability that the area provides Opens the Supplies Status screen, where you can view information about product supplies. Shows the status and configuration information for the input trays and output bins. Opens the Other Settings screen, where you can change the paper-type settings. Lists components that are installed in the product.
Configuration Page Use the Configuration Page screen to view current product settings, help troubleshoot printer problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs) or paper-handling devices. The following illustration and table describe how to use this screen. 1 2 3 4 5 Note: See the table on the following page for descriptions of the callouts in this illustration.
Callout Area on the screen ENWW 1 EWS tabs and menus 2 Printer Information 3 Installed Personalities and Options 4 Memory 5 Security 6 Paper Trays and Options Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Lists the serial number, version numbers, and other information for the product.
Supplies Status The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen. 1 3 2 4 Note: See the table on the following page for descriptions of the callouts in this illustrations.
Callout Area on the screen Information or capability that the area provides 1 2 3 4 EWS tabs and menus For more information, see “Navigating through the HP Embedded Web Server” on page 5. Order Supplies link Use this feature to connect to a Web page that facilitates online ordering of supplies from a reseller of your choice.
Usage Page The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value. The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.
Callout Area on the screen 1 EWS tabs and menus 2 Usage Totals (equivalent) 3 4 5 Units Print Modes & Paper Path Usage (actual) Historical Printer Coverage Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5.
Control Panel For products that have a control panel, the Control Panel screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product. Note The appearance of the screen might vary, depending on your product.
Print You can use this screen to print one file at a time from a product that supports the HP Embedded Web Server. This feature is especially useful if you are a mobile user, because you do not have to install the product’s printer driver in order to print—you can print anywhere at any time. You can print print-ready files, such as documents that have been generated by using a “print to file” driver option. Print-ready files commonly have file name extensions such as .PRN (Windows Print Ready File), .
Printing a file from the Print screen Use the following steps to print a file from the Print screen. 1 Select the file that you want to print by using one of the following options: • Click the button under Option 1 to browse to a file that you want to print. -or• Type the address (beginning with “http://”) in the Address field (under Option 2) to print a file that is available over your intranet. 2 Click Apply.
3 Configuring the product from the Settings screens Use the screens on the Settings tab to configure the product from your computer. The following are the Settings screens: Note ENWW ● Configure Device (page 20) ● E-mail Server (page 21) ● Alerts (page 23) ● AutoSend (page 29) ● Security (page 31) ● Edit Other Links (page 32) ● Device Information (page 34) ● Language (page 35) ● Date & Time (page 36) ● Wake Time (page 37) Some products do not support all of these screens.
Configure Device You can use the Configure Device screen to print product information pages and configure the product remotely. The following illustration, table, and example procedure describe how to use this screen. If your product has a control-panel display, these menus are similar to the menus that are available at your product control panel. Some of the product control-panel menus are not available from the HP Embedded Web Server.
Using the menus on the Configure Device screen The following procedure is provided only as an example. Similar procedures can be used to set other menu items. Follow these steps to select a different default paper size (example procedure). Note 1 Click PAPER HANDLING. 2 Select Letter from the list, and then click Apply to save the change. Printer drivers and software programs frequently override selections that are made on the Printing menu and the Paper Handling menu.
Callout Area on the screen Information or capability that the area provides 3 4 Device E-mail Address This is the product’s e-mail address that appears in product alerts. This is not the e-mail address that you want to use when sending commands to the product. See “Sending e-mail commands to the product” on page 28. Incoming e-mail (not Configure incoming e-mail if you intend to request information pages required for E-mail from the product by using e-mail messages.
Alerts From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies and paper-path status, as well as for service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts.
Callout Area on the screen 1 EWS tabs and menus 2 Destination list summary 3 Edit 4 Test 5 Delete 6 New Destination List Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Lists the current selections for each destination. Click this button to make changes to the destination or destination list. Click this button to send a test alert to the destination or destination list.
If a permanent storage device is installed, the screen that appears looks similar to the following illustration. 2 ENWW For products that have permanent storage devices installed, type a name in the List Name field, such as Service or Supplies. (If you do not have a permanent storage device, continue to step 3.
3 Type the e-mail addresses for people who you want to receive alerts. In large environments, system administrators can route e-mail addresses to list servers, uniform resource locators (URLs), and mobile devices for expanded alerts. Add multiple destinations by separating each destination with a comma or semicolon. 4 Select the check box for the alerts that you want to be sent with this destination list. (To see all of the alerts that are available for the product, click Show All Alerts.
To test the configuration of a destination list Use the following procedure to test the destination list configuration. 1 Click the Test button next to the destination list that you want to test. The following window appears. (This illustration shows the screen from a system that has a permanent storage device installed. If no permanent storage device is installed, only one destination can be tested from this window.
4 If applicable, type additional information that you would like to appear at the beginning of the e-mail alert message in the Your Notes (optional) text field. 5 Click OK. To delete destinations and destination lists You can delete a destination or destination list by clicking the Delete button next to the destination or destination list that you want to delete. Click OK to confirm the deletion.
AutoSend Use the AutoSend screen to send product-configuration and supplies-usage information periodically to your service provider. This feature establishes a relationship with Hewlett-Packard Company or another service provider to provide you with services that include, but are not limited to, toner replacement, pay-per-page contracts, support agreements, and usage tracking. The following illustration, table, and procedure describe how to use this screen.
Callout Area on the screen 5 6 Send to HP Test Information or capability that the area provides Select this check box to send device configuration and supplies status information to HP on a regular basis. The information will be sent to an HP e-mail address (for example, myprinter@hp.com) in a text-based file with an .XML file extension. This file will be created in English.
Security The following illustration and table describe how to use this screen. 1 2 3 4 Callout Area on the screen ENWW 1 EWS tabs and menus 2 Set Password 3 Print Page 4 Display On Device Status Page Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Set an administrator password to control who can gain access to the EWS Settings, Digital Sending, Networking tabs.
Edit Other Links Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice (see the following note). These links appear throughout the HP Embedded Web Server screens, in the Other Links box beneath the left navigational bar. Three permanent links (hp instant support, Order Supplies, and Product Support) have already been established. The following illustration, table, and procedures describe how to use this screen.
Callout Area on the screen Information or capability that the area provides 4 Other Links hp instant support Order Supplies Product Support My Service Provider My Service Contract Connect to Web resources that help you to solve specific problems and determine what additional services are available for your product. (Detailed information, including serial number, error conditions, and status, is forwarded to HP Customer Care. Hewlett-Packard Company treats this information as confidential.
Device Information Use the Device Information screen to provide a name of your choice for the product, assign an asset number, and configure the company name, the person to contact about the product, and the physical location of the product. The product IP address, product name, product model, and serial number are also available on this screen. Note If you make any changes on the Device Information screen, click Apply to save the changes.
Language Use the Language screen to select the language in which the HP Embedded Web Server screens appear. The following illustration and table describe how to use this screen. 1 2 3 4 CAUTION Selecting View Pages in Printer Language or Select a Language changes the language for everyone who uses the HP Embedded Web Server.
Date & Time Use the Date & Time screen to update the product time. The following illustration and table describe how to use this screen. 1 2 4 3 Callout Area on the screen 1 EWS tabs and menus 2 Current Date and Current Time 3 4 Date/Time Format Get Time 36 Configuring the product from the Settings screens Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Shows the product date and time when the EWS was opened.
Wake Time An IT administrator can use the Wake Time screen to schedule product wakeups on a daily basis. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator only sets one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity.
38 Configuring the product from the Settings screens ENWW
4 Setting the digital sending options Administrators can use the Digital Sending screens to control the digital-sending features that some products offer. The following are the Digital Sending screens: Note ENWW ● General (page 40) ● Send to E-mail (page 41) ● Send to Fax (page 44) ● Addressing (page 48) ● Address Book (page 51) ● Activity Log (page 52) ● Preferences (page 53) Some products do not support all of these screens.
General Use the General screen to set digital-sending administrator information. The following illustration and table describe how to use this screen. 1 2 3 5 4 6 Callout Area on the screen Information or capability that the area provides 1 EWS tabs and menus 2 Help 3 Name For more information, see “Navigating through the HP Embedded Web Server” on page 5. Click to open a help file that contains information about the screens on the Digital Sending tab. Type the administrator’s name.
Send to E-mail The product requires a Simple Mail Protocol Transfer (SMTP) Gateway server to forward e-mail messages to destination e-mail addresses. Use the Send to E-mail screen to configure SMTP settings, set the maximum e-mail attachment size, and set the default e-mail address for the product. You can also set a default subject for all e-mail messages that the product sends. The following illustration and table describe how to use this screen.
Callout Area on the screen 5 Maximum Attachment Size 6 Find Gateways 7 Test 8 E-mail address 9 Display Name Information or capability that the area provides Select the maximum size of e-mail attachments that the SMTP Gateway server can transmit. If the product needs to send an e-mail attachment that is larger than the maximum size that is specified, the attachment is broken into smaller files, which are sent in multiple e-mail messages.
Advanced E-mail Settings The following illustration and table describe how to use this screen. 1 2 3 Callout Area on the screen 1 2 3 4 ENWW EWS tabs and menus Help Message Text Attachment Settings 4 Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Click to open a help file that contains information about the screens on the Digital Sending tab.
Send to Fax The product can send scanned documents to a fax number to simulate the sending capabilities of a fax machine. If the product is equipped with a fax modem, it can also be set up to process incoming faxes. Use the Send to Fax screen to configure the Send-to-Fax features for the product. The following illustration and table describe how to use this screen. 1 2 3 4 6 5 7 8 Note: See the table on the following page for information about the callouts.
Callout Area on the screen 1 EWS tabs and menus 2 Help 3 4 5 6 7 8 ENWW Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Click to open a help file that contains information about the screens on the Digital Sending tab. Send Faxes directly from the device’s internal modem Send faxes directly from the product.
Advanced Fax Settings The following illustration and table describe how to use this screen. 1 2 3 4 5 6 7 Note: See the table on the following page for information about the callouts.
Callout Area on the screen 1 EWS tabs and menus 2 Help 3 General 4 Send 5 Receive 6 Print Activity Log 7 Clear Activity Log 8 9 ENWW Security Diagnostics Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Click to open a help file that contains information about the screens on the Digital Sending tab.
Addressing In order for the product to send scanned documents, you must provide e-mail addresses. The product addressing feature simplifies this process by searching for destination e-mail addresses. Use the Addressing screen to set features that allow the product to get e-mail addresses directly from the database of a Lightweight Directory Access Protocol (LDAP) server instead of from a replicated LDAP Address Book. Using the LDAP Address Book directly guarantees that the latest addresses are used.
Callout Area on the screen 4 LDAP Server Bind Method Information or capability that the area provides Anonymous Select this option to connect to the LDAP server if the LDAP server does not require user credentials to access the LDAP database. Select this option to connect to the LDAP server if the LDAP server requires user credentials to use the LDAP database. When this option is selected, you must enter the user, password, and domain. Note that the password will be sent across the network un-encrypted.
Callout Area on the screen Information or capability that the area provides Match the name entered with the Type the attribute in the LDAP database that identifies a person in the address LDAP attribute of book. The value of this attribute will be compared to the name that the user types in order to retrieve the person’s e-mail address.
Address Book Use the Address Book screen to add a predefined list of e-mail addresses, in the form of a Comma-Separated Value (.CVS) file, to be imported into the product internal address book. The .CSV file is a plain-text file (in UTF-8 encoding) that contains each e-mail address entry on a separate line. An entry consists of an alias, which is the name that appears, followed by a comma and an e-mail address. The aliases and e-mail addresses cannot contain any commas. The following are examples.
Activity Log Use the Activity Log screen to view digital sending job information, including any errors that occur. The following illustration and table describe how to use this screen. 1 3 4 5 6 8 Callout Area on the screen 9 7 2 10 11 Information or capability that the area provides 1 EWS tabs and menus 2 Help 3 Severity For more information, see “Navigating through the HP Embedded Web Server” on page 5.
Preferences Use the Preferences screen to configure general settings for the digital-sending features. The following illustration and table describe how to use this screen. 1 2 3 4 5 6 Callout Area on screen 1 EWS tabs and menus 2 Help 3 Document Size 4 Document type 5 2 Sided Document 6 Auto Settings Reset ENWW Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5.
54 Setting the digital sending options ENWW
5 Managing network operation from the Networking screens Overview Use the Networking screens to configure and manage your product on your network. The appearance and features of the Networking screens differ depending on the model and version of your HP Jetdirect print server. The following screen is similar to what you might see when you click Networking. From the left navigational bar, click the Networking menu for the screen that you want to view.
Callout Area on screen 1 EWS tabs and menus 2 Select Language 3 Help Information or capability that the area provides For more information, see “Navigating through the HP Embedded Web Server” on page 5. Select the language for the Networking tab. The list of languages that are available in the Networking tab is not identical to the list of languages that are available in the Settings tab. Click Help for more information about the options on the Networking tab.
6 Using the Other Links as a resource The Other Links box contains three permanent links that provide quick access to product-specific information, such as interactive troubleshooting and ordering information for genuine HP supplies. Note ENWW You can use the Edit Other Links screen on the Settings tab to add up to five customized links to the Web sites of your choice.
hp instant support Hewlett-Packard Company offers hp instant support, an Internet-based support system that collects diagnostic information from your product and matches it with the HP information database. At hp instant support, you can find intelligent solutions that help you resolve problems quickly and easily. How hp instant support works Information is gathered from your product and securely transmitted to Hewlett-Packard Company when you click hp instant support.
Product Support The Product Support link connects you to a Web page that brings together a comprehensive menu of support resources that business people need. From this Web page, you can accomplish these tasks and more: ● Find a list of HP products at one site: computers, workstations, servers, storage devices, printer, scanners, digital imaging, and mobile devices. ● Obtain technical support.
60 Using the Other Links as a resource ENWW
Index A accessing the HP Embedded Web Server 3 accessories, verifying installed 10 activity logs digital sending 52 fax 47 Address Book screen 51 addressing e-mail 48, 51 administrators alerts, setting up 23 Digital Sending settings 40 logging off 4 logging on 3 wake time settings 37 Advanced E-mail Settings screen 43 Advanced Fax Settings 46 alerts configuring 24 destination lists, testing 27 e-mail configuration 22 e-mailing information pages 28 features 2, 23 asset number 15 attachments, e-mail 42, 43 Au
HP Jetdirect print server 56 HP Web Jetadmin 2 I incoming e-mail configuration 22 information pages, e-mailing 28 Information screens 7 Information tab locating 20 password protection 3 ink cartridge.
supplies AutoSend feature 29 ordering 33, 58 status page 12 usage information 14 Supplies Status screen 12 support instant 58 product 59 system requirements 3 T TCP/IP-based network 3 technical support instant 58 product 59 tests, paper path 20 text files, printing 17 time settings 36 toner cartridge.
64 Index ENWW
© 2004 Hewlett-Packard Development Company, L.P. www.hp.
