HP Color LaserJet CM6030 and CM6040 MFP Series Embedded Web Server CM6030 MFP CM6030f MFP CM6040 MFP CM6040f MFP
HP Embedded Web Server User Guide
Copyright and Warranty Trademarks and credits © 2008 Copyright Hewlett-Packard Development Company, L.P. Adobe® and PostScript® are trademarks of Adobe Systems Incorporated. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp. The information contained herein is subject to change without notice.
Table of contents 1 Overview What is an embedded Web server? .................................................................................................... 1 Features .............................................................................................................................. 1 HP Web Jetadmin and the HP Embedded Web Server ...................................................... 2 System requirements .....................................................................................
To turn on the AutoSend feature ....................................................................................... 36 Security .............................................................................................................................................. 37 Configure Security Settings ............................................................................................... 38 HP Jetdirect Security Configuration Wizard ................................................................
Creating an import file using Microsoft Outlook ................................................ 83 Export an address book ..................................................................................................... 84 Clear address books .......................................................................................................... 84 Addressing Settings ...........................................................................................................................
vi ENWW
List of tables Table 1-1 HP Embedded Web Server ................................................................................................................ 5 Table 2-1 Device Status ..................................................................................................................................... 8 Table 2-2 Configuration Page .......................................................................................................................... 10 Table 2-3 Supplies Status .......
Table 5-2 Advanced Fax Settings .................................................................................................................... 98 Table 5-3 Fax Address Book .......................................................................................................................... 101 Table 5-4 Fax Address Book .......................................................................................................................... 104 Table 6-1 Network Settings .........................
List of figures Figure 1-1 Sample HP EWS screen ................................................................................................................... 5 Figure 2-1 Device Status screen ........................................................................................................................ 8 Figure 2-2 Configuration Page screen – 1 of 2 ..................................................................................................
Figure 3-21 Figure 3-22 Figure 3-23 Figure 3-24 Figure 3-25 Figure 3-26 Date & Time screen ...................................................................................................................... 61 Date & Time – Advanced screen .................................................................................................. 62 Date & Time - clock drift correction screen ................................................................................... 62 Sleep Schedule screen .............
1 Overview What is an embedded Web server? A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla Firefox, can show output from a Web server.
● Select the language in which to display the HP EWS screens. ● Print to an HP product without having to install the product print driver. ● Conserve energy by scheduling the product sleep delay so that the product will go into sleep mode after a period of time of not being used. ● Schedule wakeup times for each day so that the product has finished initializing and calibrating by the time it is to be used.
NOTE: You cannot view the HP EWS screens from outside of a firewall. 1. Open a supported Web browser. 2. In the Address or Go to field, type the IPv4 or IPv6 TCP/IP address, the host name, or the configured host name that is assigned to the product. See the following examples. ● IPv4 TCP/IP address: http://192.168.1.
Login and logoff The HP EWS has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the HP EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider. In a password-protected HP EWS, only the Information tab is available to users who do not log in by using the password.
Figure 1-1 Sample HP EWS screen 1 2 6 3 7 4 5 Table 1-1 HP Embedded Web Server ENWW Callout HP EWS screen feature Description More information 1 Product name and TCP/IP address View the product name. 2 Product TCP/IP View the Internet protocol (IP) address for the address product.
Table 1-1 HP Embedded Web Server (continued) Callout HP EWS screen feature Description More information 3 Tabs Information tab View information about the See Viewing product status from the product. You cannot HP EWS Information screens on page 7. configure the product using the screens on this tab. Settings tab Use the features on this tab to configure the product. See Configuring the product from the Settings screens on page 25.
2 Viewing product status from the HP EWS Information screens The screens available from the Information tab are for informational purposes only; you cannot configure the product from these screens. To configure the product through the HP EWS, see Configuring the product from the Settings screens on page 25. NOTE: ENWW Some products do not support all of these screens.
Device Status Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen. Figure 2-1 Device Status screen 1 2 3 4 5 6 7 Table 2-1 Device Status Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Configuration Page Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.
Figure 2-3 Configuration Page screen – 2 of 2 6 7 8 9 Table 2-2 Configuration Page Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4. 2 Device Information Lists the serial number, version numbers, and other information for the device. 3 Options Displays information about optional accessories and configurations.
Table 2-2 Configuration Page (continued) Callout Area on the screen Information or capability that the area provides 6 Memory Lists the memory information, PCL Driver Work Space (DWS), and resource saving information. 7 Event Log Lists the number of active entries in the Event Log and the Event Log total capacity. 8 Security Lists the status of the control-panel lock, disk write-protect options, and direct-connect (USB or parallel) ports.
Supplies Status The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.
Table 2-3 Supplies Status (continued) Callout Area on the screen Information or capability that the area provides 2 Shop for Supplies link Use this feature to connect to a Web page that facilitates online ordering of supplies from a reseller of your choice.
Event Log The Event Log screen shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen. Figure 2-5 Event Log screen 1 2 4 5 6 7 3 8 Table 2-4 Event Log 14 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Usage Page The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value. The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.
Figure 2-7 Usage Pagescreen – 2 of 3 5 Figure 2-8 Usage Pagescreen – 3 of 3 6 Table 2-5 Usage Page 16 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Table 2-5 Usage Page (continued) ENWW Callout Area on the screen Information or capability that the area provides 2 Usage Totals (equivalent) Indicates the types of pages that have been printed, the number of singlesided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed. 3 Units A unit is equal to a standard A4-size (letter-size) page. All other page sizes are referenced in relation to this standard size.
Diagnostics Page The Diagnostics Page screen provides information about calibration, color density, and parameters. Figure 2-9 Diagnostics Page screen 1 2 3 4 Table 2-6 Diagnostics Page Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Table 2-6 Diagnostics Page (continued) Callout Area on the screen Information or capability that the area provides by the device engine. These registers also appear at the bottom of the Diagnostics Page screen.
Device Information The Device Information screen shows the following information: ● Device name ● Device location ● Asset number ● Company name ● Contact person ● Product name ● Device model ● Device serial number The product name, device model, and device serial number are generated automatically. You can configure the other information on this screen from the Device Information screen on the Settings tab.
Control Panel Snapshot The Control Panel Snapshot screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product. NOTE: The appearance of the screen might vary, depending on your product.
Color Usage Job Log Use the Color Usage Job Log to view usage details for the printer. The following illustration and table describe how to use the Color Usage Job Log screen. Figure 2-12 Color Usage Job Log screen 1 2 3 Table 2-7 Color Usage Job Log Callout Area on the screen Information or capability that the area provides 1 Device Information Lists the serial number and name of the printer. 2 Usage Totals Summarizes usage totals for all jobs, mono sides, color sides, and total sheets.
Print NOTE: The Print screen (and the Print menu on the left) is available only if it has been configured to appear on the Security screen under the Settings tab. Use the Security screen to disable the Print screen if you do not want it to appear for security reasons. For more information, see Security on page 37. Use the Print screen to print print-ready files or to update your product firmware remotely. You can use the Print screen to print one file at a time from a product that supports the HP EWS.
Printing a file or updating firmware from the Print screen Use the following procedure to print a file or update product firmware from the Print screen. 24 1. Select a file that resides on your machine or on your network by clicking Browse to browse to a file that you want to print. 2. Click Apply.
3 Configuring the product from the Settings screens Use the screens on the Settings tab to configure the product from your computer. Configure Device You can use the Configure Device screen to print device information pages and configure the device remotely. The menus on this screen are similar to the menus that are available at your device control panel. Some of the device control-panel menus are not available from the HP EWS.
Table 3-1 Configure Device (continued) Callout Area on the screen Information or capability that the area provides 2 Select A Menu Information menu Print device information pages, which provide details about the device and its configuration. Default Job Options menu Use this menu to define the default job options for each function. Time/Scheduling menu Use this menu to set options for setting the time and for setting the device to enter and exit sleep mode.
Tray Sizes/Types Use the Tray Sizes/Types screen to assign paper sizes and paper types for each tray on the product. The following illustration and table describe how to use this screen. Figure 3-2 Tray Sizes/Types screen 1 2 Table 3-2 Tray Sizes/Types ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
E-mail Server Use the E-mail Server screen to configure e-mail settings for outgoing e-mail. Use the settings on this screen to send and receive e-mail messages, including product alerts. The following illustration, table, and procedures describe how to use this screen.
3. Type the SMTP server TCP/IP address in the SMTP Server text box. 4. Type the domain name in the Domain Name text box. 5. Click Apply to save the changes. Configuring the return e-mail address When you configure the return e-mail address on the E-mail Server page, you are configuring the identity of the product. For example, if you type anyone in the Username field and your.company.com in the Domain Name field, all e-mails sent out by the product will come from anyone@your.company.com .
Alerts From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies, paper-path status, and other service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts.
Table 3-4 Alerts (continued) ENWW Callout Area on the screen Information or capability that the area provides 5 Delete Click this button to delete the destination or destination list. 6 New Destination List Click this button to define the settings for a new destination list for alerts.
Using the Alerts screen with a product You can set up four different lists, with up to 20 recipients on each list. The Alerts - setup screen that appears when you click either Edit or New Destination List looks similar to the following illustration.
To configure alerts 1. Do one of the following: ● To create a new destination list, click New Destination List. -Or- ● To modify an existing destination list, click Edit next to the list that you want to modify. The Alerts - setup screen appears. 2. Type a name in the List Name field, such as Service or Supplies. 3. Type the e-mail addresses for people who you want to receive alerts.
8. Click Apply to save the information. 9. Repeat steps 1 through 7 for each additional list or destination. Use the following procedure to test the destination list configuration. To test the configuration of a destination list 1. Click the Test button next to the destination list that you want to test. The following window appears. Figure 3-7 Alerts - test screen 34 2. Select the destinations that you want to test. 3. The return address is the product's e-mail address.
To delete destinations and destination lists 1. If you have multiple destinations configured, you can delete a destination or destination list by clicking the Delete button next to the destination or destination list that you want to delete. 2. Click OK to confirm the deletion. AutoSend Use the AutoSend screen to send product-configuration and supplies-usage information periodically to e-mail destinations of your choice, such as service providers.
Table 3-5 AutoSend (continued) Callout Area on the screen Information or capability that the area provides To view more information about how HP treats the information that is sent by AutoSend, click Hewlett-Packard Online Privacy Statement. 6 Test Click this button to save your settings and to send the information immediately, so that you can make sure that the recipient receives the messages. To turn on the AutoSend feature Use the following procedure to make the AutoSend feature available. 36 1.
Security The following illustration and table describe how to use the Security screen. Figure 3-9 Security screen 1 2 3 Table 3-6 Security ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Table 3-6 Security (continued) Callout Area on the screen Information or capability that the area provides 4 Perform Secure Storage Erase button The Perform Secure Storage Erase button allows you to perform disk wipes that will remove all data that has been stored on any mass storage unit attached to the device. NOTE: The settings for the type of Secure Storage Erase to be performed can be configured in the File Erase Mode section of the device's security settings page.
Figure 3-11 Configure Security Settings screen – 2 of 2 5 6 7 8 9 Callout Area on the screen Information or capability that the area provides 1 Device Password Use this feature to set your password using a maximum of 16 characters. The device password allows you to control who can access and change device settings. To assign or change the device password: ENWW 1. If the device currently has a password assigned, type the current device password in the Old Password text box. 2.
To disable the device password: 2 PJL Password 1. Type the current device password in the Old Password text box. 2. Leave the New Password and Verify Password text boxes blank. 3. Click Apply at the bottom of the page. 4. An authorization dialog box appears. Use the new password to re-authenticate to the device. PJL (Printer Job Language) is a command language that enables some features of the printer such as banner pages. Setting the PJL password locks access to these PJL features.
The following erase modes are available. See row four in Table 3-6 Security on page 37 for more information. 6 Control Panel Access Lock ● Non-Secure Fast Erase. When a Secure Storage Erase is performed, files on the mass storage device are not actually deleted. Rather, the reference to the files in the file system tables is removed. ● Secure Fast Erase. When a Secure Storage Erase is performed, file information is overwritten with a random character pattern when it is deleted.
NOTE: Intermediate Menu Lock is a stand-alone menu. It does not build on other menus. ● Maximum Menu Lock. Locks out the menus locked by Minimum Menu Lock and Moderate Menu Lock, plus the PRINTING MENU, INFORMATION MENU, and the Job Cancel key. NOTE: If the menu item is locked, any attempt by the user to change a variable from the front panel will generate a warning on the control panel display indicating that the control panel menus are locked.
● Minimize troubleshooting visits ● Minimize consumable usage NOTE: If you use HP Web Jetadmin to configure your printer, HP recommends that you configure HP Jetdirect security settings with HP Web Jetadmin. As HP Jetdirect firmware is enhanced or revised, performance and security issues are addressed. Always keep the firmware on the printer at the latest revision level to ensure maximum security.
Authentication Manager Use the Authentication Manager screen to set the Device Functions that require users to successfully log in before use. The following illustration and table describe how to use this screen. Figure 3-13 Authentication Manager screen 1 2 3 4 Table 3-7 Authentication Manager Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
LDAP Authentication Use the LDAP Authentication page to configure a Lightweight Directory Access Protocol (LDAP) server to authenticate device users. When LDAP authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username and password) to gain access to those functions. Authentication consists of two interdependent parts. First, the device verifies the user's credentials with the LDAP server.
Table 3-8 LDAP Authentication (continued) Callout Area on the screen Information or capability that the area provides Also, the device network interface must be configured with a Certificate Authority (CA) certificate to validate the LDAP server. The CA certificate is configured on the Networking tab of the Web interface. In some LDAP server configurations, a client certificate is also required and is configured on the same Networking tab.
Table 3-8 LDAP Authentication (continued) Callout Area on the screen Information or capability that the area provides and the user information is found in the LDAP database, a success message appears. Otherwise, an error message appears indicating why authentication failed.
Kerberos Authentication Use the Kerberos Authentication page to configure the device (multi-function peripheral or digital sender) to authenticate users to a Kerberos Realm. When Kerberos authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username, password, and realm) to gain access to those functions. Authentication consists of two interdependent parts.
Table 3-9 Kerberos Authentication (continued) Callout Area on the screen Information or capability that the area provides (Kerberos Domain Controller) on the network. If DNS is not available, the IP address of the Kerberos Server may be used. 4 Kerberos Server Port The Kerberos Server Port is the default IP port used by the Kerberos authentication method. Note that the default is port 88, but this can be different in different network environments.
Table 3-9 Kerberos Authentication (continued) Callout Area on the screen Information or capability that the area provides 11 Port The Port is the IP port used by the LDAP protocol to communicate with the LDAP server. This is typically port 389 or port 3268. 12 Search Root The Search Root is the Distinguished Name (DN) of the entry in the LDAP directory structure where address searching is to begin. A DN is made up of ' attribute=value ' pairs, separated by commas.
3. Under the Accessing the Kerberos Authentication Server section, perform the following steps: a. Type the domain name in the Kerberos Default Realm (Domain) field. The domain name is case-sensitive and must use only uppercase letters, for example: TECHNICAL.MARKETING. b. Type the server IP address in the Enter the Kerberos Server Hostname field, for example: 15.62.64.203 (IP address) NOTE: The Kerberos Server Port field fills automatically as 88. 4.
When you have finished these steps, continue with the steps in the next section, Configure the Authentication Manager for Kerberos Authentication on page 52. Configure the Authentication Manager for Kerberos Authentication Follow these steps to continue configuring Kerberos Authentication for your product. 1. Click Authentication Manager on theSettings tab in the HP EWS. 2. Perform the following steps: 3. a.
4. 5. Under the Searching the Database section, perform the following steps. a. Type in the Search Prefix into the Search Root field. b. Select an option from the three options on the Device user information retrieval method drop-down menu. The appropriate choice depends on your network environment. ◦ Select Exchange 5.5 Defaults when Exchange 5.5 servers are used in LDAP addressing. ◦ Select Active Directory Defaults for Windows 2000 or later network environments.
Device PIN Authentication If PIN Authentication is selected for one or more Device Functions on the Authentication Manager page, the user will be prompted for a PIN before they can access those Device Functions. If the PIN is entered incorrectly the user will be returned to the previous screen. When a PIN is entered correctly all functions that use that PIN are then accessible to the user. For example, you could configure Copy for Group 1 PIN and E-mail and Fax for Group 2 PIN.
User PIN Authentication The User PIN Authentication page enables you to add user PIN records into the device one at a time, and to edit or delete user PIN records that have already been saved in the device. You can also use the device Import/Export feature to load a large list of users all at once, rather than adding them one at a time. You can set up the device to require each user to provide their PIN when they access the device.
Adding a new user To add a new user and PIN, do the following: 1. Click Add New User.... The Add User page appears. 2. Type the person's name in the Name field. The maximum length is 245 characters, or less depending on the language being used. 3. Type the person's e-mail address in the E-mail Address field. It must be less than 255 characters. NOTE: If e-mail address validation has been enabled on the device, the e-mail address is required to have an @ sign. 4.
Edit Other Links Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice (see the following note). These links appear throughout the HP EWS screens in the Other Links box beneath the left navigational bar. Three permanent links (hp instant support, Shop for Supplies, and Product Support) have already been established. The following illustration, table, and procedures describe how to use this screen.
Adding a link Use this procedure to add a link. 1. Under Add Link, type the URL and the name of the link as you would like it to appear in the HP EWS. 2. Click Add Link. Removing a link Use this procedure to remove a link. 58 1. Under User-defined Links, select the link or links that you would like to remove. 2. Click Remove Selected Link.
Device Information Use the Device Information screen to provide a name of your choice for the device, assign an asset number, and configure the company name, the person to contact about the device, and the physical location of the device. The device name, device model, and serial number are also available on this screen. Figure 3-19 Device Information screen NOTE: If you make any changes on the Device Information screen, click Apply to save the changes.
Language Use the Language screen to select the language in which the HP EWS screens appear. The following illustration and table describe how to use this screen. Figure 3-20 Language screen 1 2 3 4 CAUTION: Selecting View Pages in Device Language or Select A Language changes the language for everyone who uses the HP EWS.
Date & Time Use the Date & Time screen to update the product time. The following illustration and table describe how to use this screen. Figure 3-21 Date & Time screen 1 2 5 3 4 Table 3-12 Date & Time ENWW Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4. 2 Current Date and Current Time Shows the product date and time when the EWS was opened.
Date & Time – Advanced Use the Date & Time – Advanced screen to select the formats you prefer for displaying the date (under Date Format) and time (under Time Format). The following illustration shows Date & Time – Advanced screen. Figure 3-22 Date & Time – Advanced screen Clock Drift Correction Use the Date & Time - clock drift correction screen to enable clock drift correction. The following illustration shows the screen.
NOTE: This process keeps the clock from drifting (losing or gaining time), but does not synchronize the clock with the network time server clock. 1. Select the Enable Clock Drift Correction check box. 2. In the Network Time Server Address field, type the TCP/IP address or the hostname of the clock which you want to use for correction of the product clock drift.
Sleep Schedule An IT administrator can use the Sleep Schedule screen to schedule product sleep schedules and wake times on a daily basis. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator sets only one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity.
Restrict Color Use the Restrict Color screen to restrict color printing. You can restrict color printing for all users or for specific users or specific applications. The following illustration and table describe how to use this screen.
Table 3-14 Restrict Color (continued) Callout Area on the screen Information or capability that the area provides 2 Color Copying Access Select this option to cause the Restrict Color menu to become accessible from the product control panel. 3 Set the color job printing behavior Select whether to print all color jobs in color, print all color jobs in black, or allow printing in color according to custom permission settings. To assign custom permissions settings, you must select COLOR IF ALLOWED.
Clicking the COLOR IF ALLOWED option on the Restrict Color page enables the User Permission and Application Permission features of the screen, as shown in the following illustration.
Table 3-15 Restrict Color – COLOR IF ALLOWED (continued) Callout Area on the screen Information or capability that the area provides 5 User Permission List Select names from this list, then use the command buttons to Add, Edit, Delete, Save, or Cancel permissions for each user. 6 Color Usage Job Log Click this link for a list of System User Names that have printed to the product. 7 Application Permission Use the controls in this area to set color permissions for the applications on the system.
4 Setting the digital sending options Administrators can use the screens available from the Digital Sending tab to control the digital-sending features that some products offer. NOTE: Some products do not support all of these screens. General Settings Use the General Settings screen to set digital-sending administrator information. The following illustration and table describe how to use this screen.
Send to Folder Use the Send to Folder screen to send scanned documents to shared folders or FTP sites. NOTE: The shared folders or FTP sites must be operational before using this tool to add them as destinations. The following illustration and table describe how to use the Send to Folder screen.
Table 4-2 Send to Folder settings (continued) Callout Area on the screen Information or capability that the area provides are used as folder destinations. The WINS server must be specified when the path to the workstation or server is of the form \\host-name\ \mysharedpath. To find the WINS Server, go to the Windows task bar and click Start, click All Programs, click Accessories, and then click Command Prompt. When the Command Prompt appears, type ipconfig /all.
e. In the Enter the object names to select field, type in the name of the first user account that will have access to the folder and then click Check Names. f. To add multiple user accounts, type a semicolon after the first account name and then repeat step 1 for each account you wish to add. Each user account will appear as COMPUTER NAME \user name and each user account will be separated by a semicolon. g. Click OK when you are done. h.
pages to first choose the destination type then set up the shared folder. On both of these pages, specify the settings then click the OK button. Figure 4-3 Add Folder screen 1 2 3 4 5 6 7 8 9 10 Table 4-3 Add Folder screen Callout Area on the screen Information or capability that the area provides 1 Alias name Choose any name that will display on the device. This name will represent your shared folder and will appear in the Quick Access Folders list in the Network Folder feature on the MFP.
Table 4-3 Add Folder screen (continued) Callout Area on the screen Information or capability that the area provides 4 Address Credentials You can choose eitherUse Public Credentials or Use Device User’s Credentials. ● Use Public Credentials. The username, domain, and password used will be stored securely on the MFP and will be used every time the Shared Folder is accessed. If the user's password changes, the password will need to be updated in the Shared Folder configuration.
Table 4-3 Add Folder screen (continued) Callout Area on the screen Information or capability that the area provides NOTE: If you want the smallest file size, choose the Black & White color preference setting, choose the lowest resolution setting, and Small for the default file size. If you want higher image quality, choose from the other available settings. Note that the default setting: PDF, Color, 150DPI, and Standard file size typically provides the best quality with reasonable file sizes. 2.
E-mail Settings The product requires a Simple Mail Transfer Protocol (SMTP) gateway server to forward e-mail messages to a destination. If the SMTP gateway is not responding or has not been configured, the following message appears on the screen: 0.0.0.0 is not responding or is not a valid SMTP Gateway Server. Use the E-mail Settings screen to configure SMTP settings, set the maximum e-mail attachment size, and set the default e-mail address for the product.
Table 4-4 E-mail Settings (continued) Callout Area on the screen Information or capability that the area provides than the maximum size that is specified, the attachment is broken into smaller files, which are sent in multiple e-mail messages. 6 Enable SMTP Authentication Use this setting to require SMTP authentication for outgoing e-mail. SMTP authentication is used to provide a username and password to the SMTP server if required. Most Internet Service Providers (ISP) require these credentials.
Advanced E-mail Settings The following illustration and table describe how to use the Advanced E-Mail Settings screen. Figure 4-5 Advanced E-mail Settings screen 1 5 3 2 4 Table 4-5 Advanced E-mail Settings Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4. 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab.
E-mail Address Book An e-mail address book is a list of e-mail addresses that are stored on the device. The address book can store frequently-used e-mail addresses so that you can quickly choose the right e-mail address when sending a document from the front panel of the device. The E-mail Address Book page enables you to add e-mail addresses into the device one at a time, and to edit e-mail addresses that have already been saved in the device.
Adding an e-mail address To add a new e-mail address, do the following: 1. Click Add E-mail Address.... The Add E-mail Address page appears. 2. Type the person's name in the Name field. The name is what appears in the list on the device control panel when a user is searching for an e-mail address. The maximum length is 245 characters, or less depending on the language being used. 3. Type the e-mail address in the E-mail Address field. It must be less than 255 characters.
Import/Export Use this page to import and export address book and user information to and from the device. When you import data to the device, you add new e-mail addresses, fax numbers, or user records, so that they can be accessed on this device. This can help make it easy to create initial lists, or to keep your HP device current with changes in your organization. When you export records, you save e-mail, fax, or user records from the device into a file on your computer.
Importing an address book To import address book or user data, do the following: 1. Create a data file containing a header row with the columns that are required for your data. The following columns can be used: ● name (or "first name" and "last name") ● address ● dlname ● faxnumber ● speeddial ● code ● pin NOTE: The "address" field can also be called "E-mail" or "E-mail Address". The "faxnumber" field can also be called "Business Fax" or "Home Fax".
Record type Required data Maximum field length Maximum records E-mail address name (or "first name" and "last name") 245 characters2 2,0003 address1 255 characters name 245 characters2 pin 4-8 digits address1 255 characters name 245 characters2 address1 255 characters dlname 245 characters2 name 245 characters2 faxnumber1 50 characters faxnumber1 50 characters speeddial4 31 characters code4 2 digits User record E-mail distribution list Fax number Fax speed-dial 1 2,000
Export an address book You can also export the address book or user information that has been saved in the device. This data is exported into a CSV file that has the same format as that described above, with one header row followed by a row for each user or address book record. To export data, do the following: 1. Select one or more of the check boxes shown under Step 1. 2. Under Step 2, type in the name for the export file. 3.
Addressing Settings NOTE: The LDAP protocol is typically only used in corporate e-mail environments. If you are using an ISP for e-mail services, HP recommends that you use the E-mail Address Book function. In order for the product to send scanned documents, you must provide one or more destination address. The product addressing feature simplifies this process by accessing the network LDAP server.
Table 4-6 Addressing Settings (continued) Callout Area on the screen Information or capability that the area provides 4 LDAP Server Bind Method Anonymous Select this option to connect to the LDAP server if the LDAP server does not require user credentials to access the LDAP database. Simple Select this option to connect to the LDAP server if the LDAP server requires user credentials to use the LDAP database. When this option is selected, you must enter the user, password, and domain.
Table 4-6 Addressing Settings (continued) Callout Area on the screen Information or capability that the area provides 10 Port Type the TCP/IP port number on which the server is processing LDAP requests. This is typically port 3268. 11 Find Server Click this button to search for available LDAP servers. 12 Find Settings Click this button to have the product attempt to determine the best settings for the specified server when searching the LDAP database.
Advanced Addressing Settings The following illustration and table describe how to use the Advanced Addressing Settings screen. Figure 4-9 Advanced Addressing Settings screen 1 2 3 4 Table 4-7 Advanced Addressing Settings Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Log Use the Log screen to view digital sending job information, including any errors that occur. The following illustration and table describe how to use this screen. NOTE: If the HP DSS has been installed, digital-sending activities are logged in the HP DSS instead of in the HP EWS. To view the log, open the HP MFP DSS Configuration Utility, and then click the Log tab. The entries visible in HP EWS are only those related to activities configured either at the control panel or through HP EWS screens.
Table 4-8 Log (continued) Callout Area on the screen Information or capability that the area provides NOTE: Clicking the Clear button merely clears the log that appears onscreen. The log entries remain on the product for job-accounting purposes. When you click the Details button on the Log screen, the Details screen appears. This screen shows information about digital sending jobs, such as job ID, the time the job was sent, the sender name, and other details.
Figure 4-12 Troubleshoot screen Preferences Use the Preferences Settings screen to configure general settings for the digital-sending features. The following illustration and table describe how to use this screen. Figure 4-13 Preferences Settings screen 1 2 3 4 5 6 Table 4-9 Preferences Settings ENWW Callout Area on screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4.
Table 4-9 Preferences Settings (continued) 92 Callout Area on screen Information or capability that the area provides 3 Document Size Select the default media size that you want the product scanner to use when scanning a document. 4 Document Type Select the default media type that you want the product image processor to use when scanning a document. ● Text ● Graphics ● Mixed 5 2 Sided Document Select this check box to have the product scan both sides of a document.
Using the HP DSS software The HP Color LaserJet CM6030 MFP and CM6040 MFP include the Digital Sending Software (HP DSS) which can be used to carry out its digital-sending tasks. If the HP DSS has been installed, all HP EWS Digital Sending screens are available for read-only access. However, if you try to apply changes in any of the HP EWS Digital Sending screens, the following message appears: The device is being serviced by the Digital Sending Software at .
94 Chapter 4 Setting the digital sending options ENWW
5 Using fax functions The Digital Sending features of the product can send scanned documents to a fax phone number, thus simulating the sending capabilities of a fax machine. If the product is equipped with a fax modem, it can also be set up to process incoming faxes. The Fax tab contains options to configure and use the fax capabilities of the product. For additional information about fax functions, see the Fax User Guide. The following sections detail the fax screens available through the HP EWS.
Fax Settings The product can send scanned documents to a fax number to simulate the sending capabilities of a fax machine. If the product is equipped with a fax modem, it can also be set up to process incoming faxes. NOTE: The Fax Settings screen is available only if your product is equipped with a fax modem board. NOTE: Fax settings can also be configured on the Configure Device page available from the Settings tab. Use the Fax Settings screen to configure the send-to-fax features for the product.
Table 5-1 Send to Fax (continued) Callout Area on the screen Information or capability that the area provides 3 Send Faxes directly from the device's internal modem via the Digital Sending service ENWW Send faxes directly from the device.
Advanced Fax Settings The following illustration and table describe how to use the Advanced Fax Settings screen. Figure 5-2 Advanced Fax Settings screen 1 2 3 4 5 6 7 8 9 Table 5-2 Advanced Fax Settings 98 Callout Area on the screen Information or capability that the area provides 1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server on page 4. 2 Help Click to open a help file that contains information about the screens on the Digital Sending tab.
Table 5-2 Advanced Fax Settings (continued) Callout Area on the screen Information or capability that the area provides tray, and the number of another fax product to which incoming faxes can be forwarded. 6 Print Activity Log Click this button to print the internal modem's fax activity log. The activity log lists all incoming and outgoing fax calls since the log was last cleared and is printed to the product. 7 Clear Activity Log Click this button to clear all entries in the fax activity log.
Figure 5-4 Modem Diagnostics screen 100 Chapter 5 Using fax functions ENWW
Fax Address Book A fax address book is a list of fax numbers that are stored on the device. The address book can store frequently-used fax numbers so that you can quickly choose the right destination when faxing a document from the front panel of the MFP device. The Fax Address Book page enables you to add fax numbers into the device one at a time, and to edit fax numbers that have already been saved in the device.
Table 5-3 Fax Address Book (continued) Callout Area on the screen Information or capability that the area provides 5 Delete Fax Number Click this button to delete a fax number. 6 Delete All Fax Numbers Click this button to delete all fax numbers. Fax Address Book tasks You can add a fax number by clicking Add Fax Number.... This takes you to the Add Fax Number page, which has instructions for completing the task. Adding a fax number To add a new fax number, do the following: 1.
To delete a single existing entry, do the following: ENWW 1. Select the fax number that you want to delete on the Fax Address Book page. You can type a name into the search field to find a specific fax number. 2. Click Delete Fax Number.... The Delete Fax Number page appears. Note: If you want to delete all fax numbers from the device, click Delete All Fax Numbers.... If you want to make a backup copy of the numbers first, you can do this by using the device Import/Export feature. 3.
Fax speed dials Use this screen to manage the speed dials for the product. The following illustration shows the Fax speed dials screen. There are 100 speed dials (numbered 00–99) available on the device using the fax job screen. Speed dials are listed on the fax screen by speed dial number, and the speed dial name is also displayed. Speed dials can have multiple destination numbers, and use ( — ), ( * ), and ( # ) characters.
6 Managing network operation from the Networking screens Overview Use the Networking screens to configure and manage your product on your network. The appearance and features of the screens available from the Networking tab differ, depending on the model and version of your HP Jetdirect print server. The following screen is similar to what you might see when you click Networking. From the left navigational bar, click the Networking menu for the screen that you want to view.
Depending on your HP Jetdirect print server model and operating version, the following are some tasks that you can perform from the Networking screens: ● Change network configuration settings for various types of network connections. ● Turn on or turn off management protocols. ● Set up a support contact and support URLs. ● Set a password to control access to the product and network configuration settings.
7 Using the Other Links as a resource The Other Links box contains three permanent links that provide quick access to product-specific information, such as interactive troubleshooting and ordering information for genuine HP supplies. Figure 7-1 Device Status screen NOTE: You can use the Edit Other Links screen on the Settings tab to add up to five customized links to the Web sites of your choice. These links appear throughout the EWS screens, in the Other Links box beneath the left navigational bar.
How hp instant support works Information is gathered from your product and securely transmitted to Hewlett-Packard Company when you click hp instant support. The hp instant support Web site reads the product data to analyze the product's current status. The Web site creates a customized Web page that appears in the browser window and contains easy-to-follow text and visual aids. The hp instant support Web site also directs you to additional services that are available for your product.
Product Support The Product Support link connects you to a Web page that brings together a comprehensive menu of support resources that business people need. From this Web page, you can accomplish these tasks and more: ● Find a list of HP products at one site: computers, workstations, servers, storage devices, printer, scanners, digital imaging, and mobile devices. ● Obtain technical support.
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Index A accessing the HP Embedded Web Server 2 accessories, verifying installed 9 activity logs digital sending 89 fax 99 addressing Kerberos Authentication 52 settings 85 administrators alerts, setting up 30 Digital Sending settings 69 logging off 4 logging on 4 wake time settings 64 Advanced E-mail Settings screen 78 Advanced Fax Settings 98 alerts configuring 32 deleting destination lists 35 e-mail configuration 28 features 30 testing destination lists 34 asset number 20 attachments, e-mail 76, 78 authe
embedded Web server defined 1 features 1 error messages digital sending logs 89 Event Log 14 Event Log 14 Explorer, versions supported F FAQs 57, 109 Fax configuring 95 fax settings 96, 98 features 1 Firefox, versions supported firewalls 2 firmware, updating 23 folders, sending to 70 2 J Jetadmin, HP Web 2 Jetdirect print server 106 2 G gateway settings, SMTP 76 General screen, Digital Sending 69 General security settings, general 37 General Security screen 37 group product management 2 H help instant s
printer languages 10 printing files 23, 24 PRN files 23 product support 57, 109 products, defined 1 PS files, printing 23 R receiving faxes 98 recycle supplies 57, 109 remote configuration 25 remote firmware updates 23 return e-mail address 29 S Safari, versions supported 2 Security 38, 42 security addressing 86 Authentication Manager 44 fax modem 99 Kerberos Authentication 48 LDAP Authentication 45 Send to E-mail 76 status 11 Send to E-mail screen 76 Send to Fax screen 96 Send to Folder screen 70 sending f
114 Index ENWW
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