HP LaserJet M9040/M9050 MFP - User Guide

Perform basic e-mail functions
The device e-mail feature offers the following benefits:
●
Sends documents to multiple e-mail addresses, saving time and delivery costs.
●
Delivers files in black-and-white or in color. Files can be sent in different file formats that the
recipient can manipulate.
With e-mail, documents are scanned into the device memory and sent to an e-mail address or multiple
addresses as an e-mail attachment. Digital documents can be sent in several graphics formats, such
as .TFF and .JPG, which allows recipients to manipulate the document file in various programs to meet
their specific needs. Documents arrive in near-original quality, and then can be printed, stored, or
forwarded.
In order to use the e-mail feature, the device needs to be connected to a valid SMTP local area network
that includes Internet access.
Load documents
You can scan a document by using either the glass or the ADF. The glass and ADF can accommodate
Executive / A5 to Ledger (LDR, 11x17) / A3. Smaller originals, receipts, irregular and worn documents,
stapled documents, previously folded documents, and photographs should be scanned by using the
glass. Multiple-page documents can be scanned easily by using the ADF.
Send documents
The device scans both black-and-white and color originals. You can use default settings or change the
scanning preferences and file formats. The following are the default settings:
●
Color
●
PDF (requires the recipient to have an Adobe Acrobat viewer to view the e-mail attachment)
For information about changing the settings for the current job, see
Change e-mail settings for the current
job on page 141.
Send a document
1. Place the document face-down on the scanner glass or face-down in the ADF.
2. From the Home screen, touch E-mail.
3. If prompted, type your user name and password.
4. Complete the From:, To:, and Subject: fields. Scroll down and complete the CC:, BCC:, and
Message fields if appropriate. Your user name or other default information might appear in the
From: field. If so, you might not be able to change it.
5. (Optional) Touch More Options to change the settings for the document that you are sending (for
example, the document’s original size). If you are sending a two-sided document, you should select
Sides and an option with a two-sided original.
6. Press Start to begin sending.
7. When you are finished, remove the original document from the scanner glass, ADF, or output bin.
ENWW Perform basic e-mail functions 137