User's Manual

31
8 More options and preferences
8-1 Using the More Options feature
When working with a new message or new/existing distribution, HP CR provides options to control
document formatting and routing. Click Options on the menu bar and the Options dialog box appears. It
may include the following tabs and options (not all options are available for every HP CR function):
z General – Applies to distributions only.
z Routing Sheet Style – Specify the style as Simple or Standard. For example, a standard
style may include company information and/or a disclaimer.
z Publish as public – Publish the distribution as available to users who subscribe to a user’s
public distributions.
z Retain Routing Sheet in delivered document – Deliver the Routing Sheet with the
document. Normally, it is not.
z Single use – Indicate that the message or distribution is intended for one-time use only.
z Expires after – Specify a date until which the server will process the message.
z Sort at top of device listing – Places the distribution at the top of the device display panel.
Normally, lists are presented alphabetically.
z Print w/Prompts – Allows you to enter the value for assigned prompts when the Routing
Sheet is printed from the HP CR Client.
z E-mail
z Address Type – Specify the address type as To, Cc, or Bcc.
z Attachment – Enter the name of a specific file to attach to your transmission.
z Fax
z Use Cover Sheet – Choose to send/not send a cover page and select from a stored list of
styles.
z Delivery – Enter an access code (such as “9” to reach an outside line for faxing), request a
preview of your transmission before sending, specify that a fax is sent only to a secure fax
destination, define a specific time/date for fax delivery, and/or define the send priority.
z Folder – Enter the name of your document.
z Prompts – Indicate that when you perform a task in HP CR, the system will request that you to enter
custom prompts such as a client number or, in certain legal departments or law firms, a matter
number.
z Custom Options – Displays custom options that your administrator may have created and
configured for your organization's use of HP CR.
z Scan Settings – Applies to distributions only. This provides settings for color, duplexing, job
building, orientation, and resolution.
After modifying options on each tab, select Save as preferences to save the settings for future messages
or distributions.