User's Manual

2 Organizing messages

2-1 Message lists

Your Inbox, Outbox, and Sent Items are lists that display messages and applicable details (such as who

sent or received a message, the subject, date and time, status, and number of pages transmitted). To view

a list:

1. Open the HP CR Client.

2. Click Messages.

3. Click the option: Inbox, Outbox, or Sent Items.

4. Click a message to review details.

You can also perform actions based on a specific list, as described for Inbox

, Outbox, and Sent Items.

2-2 Inbox

Your Inbox may contain:

z Confirmations of fax or e-mail transmissions initiated and completed within HP CR

z Inbound faxes and e-mails addressed to you that HP CR received

Actions you can take with a message(s) are:

z Click New on the menu bar to create and send a new message.

z Click to open or save the PDF attached to the message.

z Select a message(s) from the list by checking the box to the left of the message(s). Alternatively,

check the box in the title bar to select all messages. Then, click a menu bar option to:

z Forward Attachments – Attach additional information and/or documents and then send the

message(s).

z Delete – Delete the message(s).

z Print Attachments – Print documents attached to the message(s).

z Mark as Read – Indicate you read the message(s). denotes a read message.

z Mark as Unread – Indicate you have not read the message(s). denotes an unread

message.

z Click on the message in the Received From column to:

z Display message details

z Resend the message (click Resend)

z Forward Attachments, Print Attachments, or Delete, as described above