Users Manual

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©2020 GSL SOLUTIONS, INC. IntelliVault Training Guide v.509.5 20200918
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Inventory Adjustment Reason Codes
During an inventory adjustment, it is possible – and sometimes required – to enter comments. These
comments are displayed inline in the Perpetual Log and Exception Report, as well as a link off of the
inventory adjustment on the History screen
Reason Code
Description
Requires
Comment
Creates
Task
Manager
Task
Count Discrepancy
The medication count is incorrect and the
medication cannot be physically accounted for
within the pharmacy.
Yes
Yes
Broken
The medication is broken and the broken
medication is being placed into IntelliVault for
secure storage. All of the medication is
physically accounted for during a count.
No
No
Dropped
The medication was dropped and cannot be
used to fill a prescription. The dropped
medication is being placed into IntelliVault for
secure storage. All of the medication is
physically accounted for during a count.
No
No
Physical Inventory
An adjustment that occurred during a physical
inventory operation.
No
Yes
Manufacturer
Adjustment
Used when a manufacturer shortage (more
likely) or overage (less likely) is discovered when
a new medication package is opened for the first
time.
No
Yes
Liquid Adjustment
Within Tolerance
If a count for a liquid medication is incorrect, but
within the count tolerance specified for liquid
drugs, this category will be automatically
generated by the IntelliVault software. This is
the only reason code that will be automatically
generated.
No
No
Liquid Adjustment
Outside Tolerance
If a count for a liquid medication is incorrect and
the count is outside the count tolerance
specified for liquid drugs, this category can be
used to adjust the inventory.
Yes
Yes
Mark for Return
The medication was received into IntelliVault for
secure storage, but will be returned to the
wholesaler for reasons determined by the
pharmacy. For example, if the wrong drug is
shipped, the pharmacy will remove the drug
from dispensable inventory by adjusting the
Yes
Yes