Users Manual

Downtime Stock Receive

Note: Do not receive new freight during downtime if at all possible. Otherwise, use the following steps:

A. Receive Stock

Tech

1. Start PMS Receiving

2. Stock arrives; CIIs separated by Supplier

3. Scan each item into PMS to verify receipt

4. Verify received stock vs Supplier invoice. Note on Supplier invoice for stock received

RPh

1. Verify receipt of meds vs. invoice (sort by NDC/Exp/Lot)

2. Print or gather DEA222 from CSOS and attach to Supplier invoice

B. IntelliVault Receiving

1. Locate GSL-provided Downtime Recovery binder

2. Sort freight by NDC, then by Lot # and Expiration Date

3. Best practice: Remove stock bottle caps to determine sealed bottles for faster counting

4. Place stock bottle(s) into SmartBasket. Use a separate SmartBasket for each NDC, Exp and Lot #

Note: Complete a separate Downtime Perpetual Log sheet for each SmartBasket

Note: Enter Qty on receipt for stock bottle

Note: Repeat steps for each SmartBasket used

Note: Enter on the Supplier invoice “Received during Downtime”

C. Shelving into IntelliVault

Note: IntelliVault should be manually unlocked and locked for shelving stock SmartBaskets, as

required

1. As each SmartBasket is shelved in IntelliVault, record the drawer location on that basket’s

Perpetual Log sheet

2. Perpetual Log sheets are placed alphabetically in Downtime binder