Product manual

GFI MailArchiver 13 Appendix 1 - Microsoft Exchange Manual Operations | 270
NOTE
Before you create a new recipient mailbox management policy, you must determine the
following:
What limits you want the policy to enforce
The group you want the policy to control
How you want the policy to handle messages that go past policy limits.
13.12.1 Step 1: Create a retention tag
Use the Microsoft
®
Exchange admin center to create a retention tag
1. Select compliance management > retention tags and click New.
2. Select one of the following options:
OPTION DESCRIPTION
Applied automatically to entire mailbox (All) Select to create a default policy tag
(DPT). You can use DPTs to create a
default deletion policy and a default
archive policy that applies to all items
in the mailbox.
Applied automatically to a specific folder Select to create a retention policy tag
(RPT) for a default folder such as Inbox
and Deleted Items.
Applied by users to items and folders (Personal) Use this option to create Personal Tags
which Outlook and Outlook Web App
users can use to apply a different
archive or deletion setting than the
folder or any archive or deletion policy
applied to the entire mailbox.
3. Fill in the required information and click save.
13.12.2 Step 2: Create a retention policy
Use the Microsoft
®
Exchange admin center to create a retention policy.
1. Select Compliance Management > Retention Policies and then click New.
2. On the new retention policy page, enter the following fields:
OPTION DESCRIPTION
Name Use this box to type a name for the retention policy.
Retention Tags Click the Add button to select the Retention Tags you want to add to this reten-
tion policy. To remove a tag from the policy, click the tag name, and then click
Remove.
3. Click save.
NOTE
You can create a retention policy without applying it to any mailboxes. You can also
apply the policy to mailboxes at a later time.