Product manual

GFI MailArchiver 7 Configuring GFI MailArchiver | 141
OPTION DESCRIPTION
Email Criteria Defines the conditions that will identify an email as being part of this retention policy. From the
drop down list select one of the following options and provide the values that an email must
match to fall under this retention policy. Click to add more conditions or to delete a keyed in
condition. Select:
Subject – define an email subject
Body – define key words that can be found in the body of emails
Sender – define the sender’s email address or specify the user name in the format
domain\username
Recipient – key in the recipient’s email address or specify the user name in the format
domain\username
NOTE
Wildcards are supported for both Sender and Recipient fields. For example, if you enter
'*@domain.com', the value will match all users of 'domain.com'.
Email size – select a parameter and provide the email size in MB. Available parameters are:
Equals to
Greater Than
Greater Or Equal Than
Smaller Than or
Smaller Or Equal Than
Attachment size - select a parameter and provide the email size in MB. Available param-
eters are:
Equals to
Greater Than
Greater Or Equal Than
Smaller Than or
Smaller Or Equal Than
Attachment Type - define the file type condition by selecting a category from the drop
down list of predefined values. For more information on File Types refer to Retention File
Types in this section.
Manual Archive - select to include all manually archived emails in the retention policy.
Enable Policy Defines whether a policy is in effect or not and if emails are to be deleted immediately or
retained for a specific amount of time. Select Enable Policy and select an option between:
Do NOT retain emails matching above conditions, delete immediately.
Do NOT retain emails matching the above conditions, delete after x days
NOTE
To configure a number of years, specify the number of days. For example: To retain emails for
2 years, key in 730 days and to retain emails for 5 years, key in 1825 days.
5. Click Finish.
Retention File Types
The following table lists the file types associated with each Attachment Type category available when
filtering a Retention Policy by attachment type: