Specifications

GFI MailArchiver 6.1 for Exchange - Getting Started Guide New Installations  31
 Index new archived emails immediately – Emails are indexed
as soon as these are received by GFI MailArchiver. This is the
default value.
 Index new archived emails every – Emails are indexed on a
specified periodical timed schedule (e.g. every half hour, every
hour, etc)
 Index new archived emails every day at: - Emails are indexed
on a daily basis at a specified time. (e.g. daily at 00:30 am)
NOTE: Frequent email indexing requires more hardware resources,
such as hard disk speed.
4.6.7 Set up retention policies
Retention policies enable you to configure how long specific emails
are kept in the archive store.
1. From the GFI MailArchiver management console, expand
Configuration node and click Retention Policies.
2. Click on Add Retention Policy.
3. Key in a name of the new policy and click Next.
4. Specify any subject keywords and click Next.
5. Specify any body keywords and click Next.
6. Specify any email senders and click Next.
7. Specify any email recipients and click Next.
8. Specify whether emails matching the criteria that you set up should
be deleted immediately or after a number of days and click Next.
9. Click Finish to finalize retention policy setup and Save settings to
save settings.
4.6.8 Enable mailbox folder structure retrieval
The mailbox folder structure retrieval feature replicates the mailbox
folder structure within the Microsoft Exchange Server mailboxes within
GFI MailArchiver.
To enable this feature:
 A special user must be created and be granted authority on all
user mailboxes stored on the Microsoft Exchange Server.
 The same special user must be granted executable rights on the
machine on which GFI MailArchiver is installed. This is required
because the user mailbox synchronization agent accessing the
mailboxes, runs on the same machine on which GFI MailArchiver
is installed.
Microsoft Exchange 2000/2003
1. Log in as Administrator or using an account with administrative
privileges.