P2WW-2301-01ENZ0 Organizer User’s Guide
CONTENTS 1. Introduction................................................................................. 1 Users who may use Windows Vista........................................................... 3 1.1. System Requirements.......................................................................... 4 2. Basic Operations ........................................................................ 5 2.1. Starting ScanSnap Organizer.............................................................. 5 2.2.
.13. Editing Files...................................................................................... 73 3.13.1. Viewing Files with ScanSnap Organizer Viewer ........................................... 73 3.13.2. Rotating Pages ................................................................................................. 73 3.13.3. Deleting Pages.................................................................................................. 74 3.13.4. Moving Pages ..................................
1. Introduction 1. Introduction Thank you for purchasing ScanSnap Organizer. This product is a software application that displays (in a list or thumbnail view) and manages PDF and JPEG files created with the duplex color scanner ScanSnap. ScanSnap Organizer has the following features. ● You can view document images scanned with the ScanSnap without opening them in other applications and create folders to categorize files.
1. Introduction Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. Other company names and product names are the registered trademarks or trademarks of the respective companies. How Trademarks Are Indicated In This Manual The following abbreviated terms used in this guide are described.
1. Introduction Symbols Used in This Manual This manual uses the following symbols in explanation. This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operation. This symbol indicates places in the manual where you can refer to for the information such as how to operate.
1. Introduction 1.1. System Requirements The following system requirements are essential for ScanSnap Organizer. Operating System Windows 2000 Windows Vista Windows XP PC CPU Intel® Pentium® III Processor 600 MHz or higher *1 Intel® Pentium® 4 Processor 1.8GHz or higher *1 RAM 256 MB or more *1 512 MB or more *1 Hard disk space 370 MB or more of free hard disk space *1. It is recommended to meet or be higher than the system requirements for your scanner.
2. Basic Operations 2. Basic Operations This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] -> [ScanSnap Organizer]. Ö The “PDF Automatic Conversion Settings” dialog box appears. (Depending on the setting, it may not appear.) You can also activate the ScanSnap Organizer by double-clicking the icon the desktop. on 2.
2. Basic Operations ● If you want to know what the searchable PDF files are, refer to “Appendix 1. About Searchable PDF Files” on page 80. ● You can change the “PDF Automatic Conversion Settings” later. For details on how to change the settings, refer to “3.4. Configuring Automatic Conversion Settings of PDF Files” on page 54. Ö The ScanSnap Organizer window appears.
2. Basic Operations 2.2. Operating Window The following is an example of the ScanSnap Organizer main window, which is displayed at startup. This window provides the controls that you can use in ScanSnap Organizer. For details of ScanSnap Organizer Viewer screen, refer to “2.4. ” (page 29). About the image display in ScanSnap Organizer ● ScanSnap Organizer creates cache data (temporarily stored data) of PDF files capable of being thumbnailed so that it can display images faster.
2. Basic Operations Menu bar Toolbar Displays the menu used in ScanSnap Organizer. Frequently-used functions are indicated by icons. Folder view Folders managed in ScanSnap Organizer are listed. Actions menu The icons of the Actions with which the selected Pop-up Thumbnail window files are utilized are displayed in this list. The selected page is displayed in a File view PDF or JPEG files in Status bar the selected folder When any file is selected: are displayed as thumbnails.
2. Basic Operations Menu bar Toolbar Displays the menu used in ScanSnap Organizer. Frequently-used functions are indicated by icons. File view Folder view Files in the selected folder are listed. Folders managed in ScanSnap Organizer are listed. Status bar When any file is selected: Date Created, Size, and File Actions menu sequence of the selected file The icons of the Actions are shown.
2. Basic Operations 2.2.1. Menu Bar (Main Window) This section explains each menu item of the menu bar. <[File] menu> File ScanSnap Organizer Viewer Opens selected PDF and JPEG files with ScanSnap Organizer Viewer. You can view and edit the files with ScanSnap Organizer Viewer. Open Opens a file with an associated application. Print Prints a selected file. (In addition, multiple files can be selected and printed at a time.
2. Basic Operations <[Edit] menu> Edit Undo Cut Copy Paste Select All Undoes the most recent action such as the following. ● Delete (to move to the Recycle Bin) ● Rename ● Copy/Move by a drag and drop action ● Cut or Paste Cuts the selected file, Folder, or Cabinet. Copies the selected file, Folder, or Cabinet. Pastes the cut or copied file, Folder, Cabinet.
2. Basic Operations View List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbnail view instead of the file list in the File view area. Thumbnail size Changes the size of thumbnails displayed in File view to Large, Medium, or Small, or changes to Top Thumbnail view.
2. Basic Operations View Refresh Refreshes the display of Folder view and File view to the latest information. <[PDF file] menu> PDF file Convert into Searchable PDF - Execute Converts selected PDF files, which are scanned with the ScanSnap, into searchable PDF files. Settings can be changed in the following dialog box. ● Pages Specifies the pages you want to make searchable. All pages All pages are converted.
2. Basic Operations PDF file Convert into Searchable PDF - Execute (Continued) “Display conversion list” checkbox If the checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button so that you can check the status. This checkbox is available only when “Execute when the computer is idle” is selected. ● Other settings Language for conversion to searchable files You can select a language in which the document to be converted is written.
2. Basic Operations PDF file Convert into Searchable PDF - Execute (Continued) ● Target pages All pages All pages are converted. (It may take an extended period of time depending on the number of pages/PDF files selected because all pages are converted.) The first page only Only the first page is converted. “Skip pages with embedded textual information” checkbox Textual information is embedded into the scanned images when PDF files are converted into searchable ones.
2. Basic Operations PDF file Convert into Searchable PDF - PDF Conversion List Displays the “PDF Conversion List” in which PDF files to be converted are listed so that you can check the status. This list is used to check the status of PDF files to be converted as well as show PDF files targeted for conversion while the computer is not doing any other tasks (in other words, when idle). You can also check the conversion results of PDF files to be converted automatically.
2. Basic Operations PDF file Convert into Searchable PDF - PDF Conversion List (Continued) File List ● File name The name of PDF files is displayed. ● Folder name The path to the folder, in which PDF files are stored, is displayed. ● Status The status of conversion is displayed. Waiting: The task is on standby. Converting: Conversion into searchable PDF files is in process.
2. Basic Operations PDF file Convert into Searchable PDF - Automatic Conversion Setting You can set the setting so that PDF files added to the [My ScanSnap] folder are automatically converted into searchable PDF files. ● “Automatically make PDF files searchable after the PDF files are added to the My ScanSnap folder” checkbox If this checkbox is marked, all PDF files scanned with the ScanSnap and added to the [My ScanSnap] folder are automatically converted into searchable PDF files.
2. Basic Operations PDF file Search Searches PDF files. ● Enter search words Enter the word(s) you want to find in the PDF file made searchable. ● Only the fully matching words are searched for Mark this check box if you want to search only the words that precisely match with what you enter above. ● Location You can specify folders, cabinets, and shortcuts to be searched. Upon clicking the [Search] button, Adobe Acrobat is activated and a search is started.
2. Basic Operations <[Actions] menu> Actions Scan2E-mail Scan2Print You can send e-mail with selected files attached. You can print selected files with a printer. <[Tools] menu> Tools Options - [General Settings] tab You can specify a destination folder, select a mouse operation, and rename files when moving or copying the files. ● My ScanSnap folder Specifies the location of the [My ScanSnap] folder, which is present in Folder view when ScanSnap Organizer is started.
2. Basic Operations Tools The selected operation in this window is reflected to the “Mouse operation” options and the later click opens a file in the selected operation. Options - [PDF automatic conversion] tab You can set the setting so that all PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder are automatically converted into searchable PDF files.
2. Basic Operations Tools Options - [E-mail] tab You can change preferences for sending files by e-mail. ● “When attaching a PDF file, add a ‘Document Open Password’ ” checkbox If this checkbox is marked, you can set a password for files in the “Scan2E-mail - Set a password” dialog box that appears when sending PDF files by e-mail.
2. Basic Operations 2.2.2. Toolbar (Main Window) Buttons in the toolbar are as follows: Button name Meaning Create new cabinet Creates a Cabinet in Folder view. A cabinet can be created only under [My ScanSnap] folder. Create new folder Creates a Folder in a Cabinet in Folder view. Folders cannot be created under the [My ScanSnap] folder.
2. Basic Operations Button name Copy Meaning Copies the selected cabinet/folder/file.
2. Basic Operations Button name Paste Delete Meaning Pastes the cut or copied cabinet/folder/file. If [Folder] is pasted directly under the [My ScanSnap] folder, it is changed to [Cabinet] in ScanSnap Organizer. Deletes the selected file, folder, or Cabinet. SCAN Button Settings Displays the ScanSnap Manager Settings. Pop-up Thumbnail Pops up the thumbnail selected when Thumbnail View is used.
2. Basic Operations 2.2.3. Thumbnail View (Main Window) (Thumbnail Large/Medium/Small) : Shown when a thumbnailed page of a PDF file is searchable. : Indicates a password-protected file. : Indicates a file with digital signatures. Thumbnail image Displays a miniature image of the file. File name Page Forward / Backward button If a file has multiple pages, you can page forward to any page to see the thumbnail.
2. Basic Operations ● PDF and JPEG files are thumbnailed. Other kinds of files are displayed using the icon of applications associated with those files. ● Thumbnails of password-protected PDF files cannot be displayed because of security ) displayed on the restrictions*. In this case, the icon is displayed with a lock mark ( lower left-hand corner.
2. Basic Operations 2.3. Actions Actions are frequently-used functions that help you make efficient use of your time at your office. Only by selecting a PDF file created with the ScanSnap and clicking an icon, or by dragging it onto an icon, you can print it with a printer or attach it to an e-mail easily and quickly. Name of Icon Function Scan2E-mail You can attach your selected files to an e-mail message 3.9.
2. Basic Operations 2.4. ScanSnap Organizer Viewer In ScanSnap Organizer, you can view and edit PDF/ JPEG files with ScanSnap Organizer Viewer. To view/edit files with ScanSnap Organizer Viewer, select “ScanSnap Organizer Viewer” for the Mouse operation from the [Tools] menu -> [Options] -> the “General Settings” tab in advance. ● The files editable by ScanSnap Organizer Viewer are PDF files created by ScanSnap and JPEG files.
2. Basic Operations 2.4.1. Menu Bar (ScanSnap Organizer Viewer) This section explains menus on the Menu bar in the ScanSnap Organizer Viewer window. <[File] menu> File Save Save As Print Close Exit Meanings Saves the changes made on pages. Saves the file in a specified name after editing pages. Prints the file displayed in ScanSnap Organizer Viewer. Closes the file opened. Exits ScanSnap Organizer Viewer.
2. Basic Operations <[View] menu> View Show All Show the Page Only Show Pages Panel Zoom In Zoom Out Zoom To Hand Tool Scroll Marquee Zoom Fit Height Fit Width Standard Fit Page First Page Previous Page Next Page Last Page Page Number Show PDF check message Meanings Shows Pages Panel and Page with ScanSnap Organizer Viewer. Shows the Page only with ScanSnap Organizer Viewer. Shows Pages Panel only with ScanSnap Organizer Viewer. Magnifies the image. Shrinks the image.
2. Basic Operations 2.4.2. Toolbar (ScanSnap Organizer Viewer) This section explains buttons on the Toolbar in ScanSnap Organizer Viewer. Button Functions Save Saves the changes made on pages. Print Prints the file displayed in ScanSnap Organizer Viewer. First Page Shows the first page. Previous Page Shows the previous page. Page Number Shows a page specified by the number of the page. Next Page Shows the next page. Last Page Shows the last page.
2. Basic Operations Button Functions Undo Delete Page Rotate Counterclockwise 90 Rotate 180 Rotate Clockwise 90 Undoes the most recent action such as the following. ● Cut ● Paste ● Insert / Delete page ● Rotate ● Move Deletes the selected page. In the “Show the Page Only” view mode, it deletes only the displayed page. Rotates the selected page 90 degrees counterclockwise. In the “Show the Page Only” view mode, it rotates the displayed page 90 degrees counterclockwise.
3. Using ScanSnap Organizer in Various Ways 3. Using ScanSnap Organizer in Various Ways This chapter describes details of how to use ScanSnap Organizer with its various functions. 3.1. Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned with the ScanSnap. 3.1.1. Preparing When you use the Left-Click Menu Mode, which is one of the setting options for the [SCAN] button, you need to configure the settings as the following procedure.
3. Using ScanSnap Organizer in Various Ways 2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application" tab. Depending on the ScanSnap model you are using, the setting dialog box may differ from the image above. For details on how to set the ScanSnap setting, refer to ScanSnap “Operator’s Guide” that comes with the product. 3. Click the [OK] button. Ö The “Scan and Save Settings” dialog box closes.
3. Using ScanSnap Organizer in Various Ways 3.1.2. Scanning 1. Load the document onto the scanner. 2. Press the [SCAN] button. Ö Scanning is started. When you scan with the Quick Menu Mode, the Quick Menu appears. Then Select “Save with ScanSnap Organizer.” Ö When scanning is finished, the “PDF Automatic Conversion Settings” dialog box appears. (Depending on the setting, it may not appear.) 3. If you want PDF files to be converted automatically, click the [Yes] button; if not, click the [No] button.
3. Using ScanSnap Organizer in Various Ways ● The “PDF Automatic Conversion Settings” dialog box can be hidden form view. Mark the “Do not show this message again” checkbox if you do not want to see this dialog box again. ● Every log-on user can use his/her own “PDF Automatic Conversion Settings.” Automatic conversion of added PDF files is executed while the user who added the PDF file into the [My ScanSnap] folder logs on to Windows and whenever any other applications are not running on the computer.
3. Using ScanSnap Organizer in Various Ways 3.1.3. Organizing Files This section explains the procedure to create a new Cabinet or Folder, and how to move scanned files to the Cabinet or Folder. The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray (Folder), and classifying them according to purposes for which the documents are used. 1. Click the [Create new cabinet] button on the toolbar.
3. Using ScanSnap Organizer in Various Ways 4. Click the [Create new folder] button on the toolbar. Or, on the [File] menu, select [New] -> [Folder]. Ö Under the Cabinet created in Step 1, [New Folder] is created. 5. Enter a Folder name. As an example, create two folders named [Folder 1] and [Folder 2]. In the case that you want to change the name of a folder, select the name and click it. Or, select the name, and then select [Rename] on the [File] menu. 6.
3. Using ScanSnap Organizer in Various Ways 8. Drag-and-drop the selected file to the destination folder. Ö The selected file is moved to the destination folder. While holding the [Ctrl] key, drag and drop the file onto the destination folder. Doing so can create a copy of the selected file. 9. Repeat Steps 7, 8 to store files in the destination folders.
3. Using ScanSnap Organizer in Various Ways 3.2. Copying/Moving Files, Folders, and Cabinets This section explains how to copy/move files, Folders, or Cabinets to other Cabinets or Folders in the [My ScanSnap] folder. 1. Select the files you want to copy or move in File view. To copy or move Folders/Cabinets, select them in Folder view. ● You can select multiple files at one time while holding down the [Ctrl] or [Shift] key.
3. Using ScanSnap Organizer in Various Ways 3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to convert PDF files scanned with the ScanSnap into Searchable PDF. This section describes how to perform the conversion. (For information about the Searchable PDF, see page 80 for details.) 1. Select PDF file(s) to be made searchable in File view.
3. Using ScanSnap Organizer in Various Ways number of pages included in the selected file or the number of files selected.) - Current page only Thumbnails: Only the currently thumbnailed page is converted. List: Not available. - “Skip pages with embedded textual information” checkbox Textual information is embedded into the scanned images when PDF files are converted into searchable ones. If this checkbox is marked, only pages not yet made searchable are converted.
3. Using ScanSnap Organizer in Various Ways recognition is stopped halfway. If “Execute when the computer is idle” is selected, errors are ignored and conversion is continued to the end of the process. 4. Click the [OK] button. Ö Conversion will start. (1) When “Execute immediately” is selected: The following dialog box appears and conversion starts. If you click the [Stop] button, conversion is terminated after processing the current page.
3. Using ScanSnap Organizer in Various Ways How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion performed Path = Path to save the file Result = Conversion result Cause = The cause of failure (It is show when the Result is NG or except) “Result” shows the status of conversion. The contents and the meanings are as follows: OK: PDF conversion is complete without problem. NG: PDF conversion failed.
3. Using ScanSnap Organizer in Various Ways except disk full There is not enough space in the disk drive in which the folder including PDF files, the user’s [Temp] folder, or the user’s profile exists. Delete unnecessary files or do something to secure enough disk space before retrying conversion. error An internal error occurred. Retry conversion. not ScanSnap PDF The PDF file was not created with the ScanSnap.
3. Using ScanSnap Organizer in Various Ways (2) When “Execute when the computer is idle” is selected: Recognition is performed when the computer is idle. If the “Display conversion list” checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button, so that you can check the status. Menu bar File list ● Conversion is carried out even if PDF Conversion List is not displayed. Close the PDF Conversion List if you do not have to check the status.
3. Using ScanSnap Organizer in Various Ways ● History Conversion history: Displays the “Job_History” log file on which the PDF Conversion results are described. How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion performed Path = Path to save the file Result = Conversion result Cause = The cause of failure (It is show when the Result is NG or except) “Result” shows the status of conversion.
3. Using ScanSnap Organizer in Various Ways except OCR error A problem occurred during conversion to searchable PDF. Retry conversion. out of memory Conversion failed due to insufficient memory. Exit all programs you are not using before retrying conversion. If still errors occur, install additional memory. disk full There is not enough space in the disk drive in which the folder including PDF files, the user’s [Temp] folder, or the user’s profile exists.
3. Using ScanSnap Organizer in Various Ways ● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Organizer: Displays the version information of the “PDF Conversion List” dialog box in ScanSnap Organizer. File List ● File name The name of PDF files is displayed. ● Folder name The path to the folder, in which PDF files are stored, is displayed. ● Status The status of conversion is displayed.
3. Using ScanSnap Organizer in Various Ways Status Cause Description “Conversion failed” Impossible to open the file The file cannot be opened because it is used by another application or access is not permitted. Ensure that the file is available and you have the access right before retrying conversion. File access unsuccessful The file cannot be accessed or opened because it is used by another application or access is not permitted.
3. Using ScanSnap Organizer in Various Ways ● If either of the following conditions is met, the name of the file is automatically deleted from the list. - Files successfully converted into searchable PDF. - Files that “Conversion failed” appears under “Status” on the “PDF Conversion List,” and the elapsed number of days starting on “Date Finished” exceeds the number of days specified on “View setting” dialog box ([Tools] menu -> [View history setting]).
3. Using ScanSnap Organizer in Various Ways ScanSnap, the conversion restarts 3 minutes after scanning.
3. Using ScanSnap Organizer in Various Ways 3.4. Configuring Automatic Conversion Settings of PDF Files This section explains how to configure the settings to automatically convert PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder into searchable PDF files. (See page 80 for details.) 1. From the [PDF file] menu, select [Convert into Searchable PDF] -> [Automatic Conversion Setting]. Ö The “Options” dialog box appears. 2.
3. Using ScanSnap Organizer in Various Ways ● If the “Automatically make PDF files searchable after the PDF files are added to the My ScanSnap folder” checkbox is marked, “Automatically convert added PDFs into searchable PDFs” will appear on the title bar on the Main screen (Operating window) when the [My ScanSnap] folder is selected. ● Any files saved while this checkbox is unmarked are not targeted for automatic conversion. If you want to convert those files, select them to convert.
3. Using ScanSnap Organizer in Various Ways 3.5. Searching Files This section explains how to search PDF files. 1. Click on the [Search] button on the toolbar. Or, select the [Search] from the [PDF file] menu. Ö The “Search PDF files” dialog box will appear. 2. Enter the words you want to search. Mark the “Only the fully matching words are searched for” check box if you want to search only the words that precisely match with what you have entered. 3. Designate the word and location you want to search.
3. Using ScanSnap Organizer in Various Ways 3.6. Creating/Deleting Shortcuts to Folders This section explains how to create shortcuts to any folders directly under the [My ScanSnap] folder, and how to delete the shortcuts. 3.6.1. Creating Shortcuts to Folders 1. Click the [Create shortcut to ScanSnap Organizer folder] button on the toolbar. Or, select the [Shortcut to folder] from the [File] menu. Ö The “Browse for Folder” dialog box will appear. 2.
3. Using ScanSnap Organizer in Various Ways 3.6.2. Deleting Shortcuts to Folders 1. Select the shortcut you want to delete on Folder view. 2. Select [Delete shortcut to folder] from the [File] menu. Ö The selected shortcut is deleted and no longer appears on Folder view. This operation deletes only the Shortcut to folder; the folder itself is not affected.
3. Using ScanSnap Organizer in Various Ways 3.7. Importing Files This section explains how to import (copy) files in folders that are not managed with ScanSnap Organizer to any Cabinet or Folder in the [My ScanSnap] folder. 1. In Folder view, select the Cabinet or Folder you want to copy files to. (Files will be copied here.) 2. Select [Import] on the [File] menu. Ö The “Open” dialog box appears. 3. Select the file, and click the [Open] button.
3. Using ScanSnap Organizer in Various Ways 3.8. Exporting Files This section explains how to export (copy) files in the [My ScanSnap] folder to another folder that is not managed with ScanSnap Organizer. 1. In File view, select the file. 2. Select [Export] on the [File] menu. Ö The “Browse for Folder” dialog box appears. 3. Select the destination folder for the file, and click the [OK] button. Ö The file selected in Step 1 is copied to the folder.
3. Using ScanSnap Organizer in Various Ways 3.9. Sending Files by E-mail This section explains how to send the selected files attached to e-mail. 1. In File view, select a file you want to attach to an e-mail message. 2. Drag the selected file on “Scan2E-mail” icon in the Actions menu. Ö The e-mail program specified in Internet Explorer opens with the selected files attached to a message.
3. Using ScanSnap Organizer in Various Ways 3. When the “Scan2E-mail – Set a password” dialog box appears, enter the password and click [OK]. When you don’t need to set a password to open the PDF file attached to the e-mail message, click the [Cancel] button. Then click [Yes] which is shown on the “Do you want to continue the process without setting ‘Document Open Password’ for those PDF files?” dialog box. ● The “Scan2E-mail – Set a password” dialog box appears only when the following conditions are met.
3. Using ScanSnap Organizer in Various Ways - The operating system you are using is Windows XP (Professional, Home Edition). - You have set Hotmail as the associated e-mail program. (File extensions are changed to those including a character "^".)This problem occurs when a combination of Window XP and Hotmail is used. When you send attached files by e-mail through Windows Explorer, the same problem will occur. Use other e-mail programs with which correct operations are verified (as of July 2007).
3. Using ScanSnap Organizer in Various Ways 3.10. Printing This section explains how to print the selected files using a printer. There are three method of printing as follows: ● Printing only files that can be thumbnailed ● Printing files including files that cannot be thumbnailed ● Printing files with ScanSnap Organizer Viewer If the PDF file is not allowed to print, even though the file is thumbnailed, the dialog box for printing files including files that cannot be thumbnailed appears. 3.10.1.
3. Using ScanSnap Organizer in Various Ways You can also open the “Scan2Print ” dialog box by either of the following procedures: ● Click the [Scan2Print] button ● Click the “Scan2Print” icon on the Toolbar. in the Actions menu. ● Right-click on the selected file and click [Actions] -> [Scan2Print] in the pop-up menu. ● In the menu bar, select [Actions] -> [Scan2Print]. ● Select [Print] in the [File] menu. Preview You can select the following options in the dialog box.
3. Using ScanSnap Organizer in Various Ways Name You can select a printer by clicking T on the right side of the drop-down list. [Properties] button Displays the properties of the printer you selected in the “Name” drop-down list. If there are similar setting items to the ones on the “Scan2Print” dialog box, the settings on the “Scan2Print” dialog box have priority over the settings on these properties. Copies You can specify the number of copies you want to print. Select a number between 1 and 99.
3. Using ScanSnap Organizer in Various Ways When you select more than one PDF file to print, all the pages of those files will be printed. 3. Click the [Print] button to start printing with the printer you selected. If you click the [Cancel] button, the printing is canceled. 3.10.2. Printing files including files that cannot be thumbnailed 1. In File view, select the file. 2. Drag the selected file on the “Scan2Print” icon in the Actions menu. Ö The confirmation dialog box appears.
3. Using ScanSnap Organizer in Various Ways 3.10.3. Printing files with ScanSnap Organizer Viewer 1. In ScanSnap Organizer Viewer, click the [Print] button ⇒ on the toolbar. The “Scan2Print” dialog box appears. Selecting [Print] in the [File] drop-down menu also show the “Scan2Print ” dialog box. For details of each item on the dialog box, refer to the explanations of the “Scan2Print” dialog box in “3.10.1. Printing only files that can be thumbnailed” (page 64). 2.
3. Using ScanSnap Organizer in Various Ways 3.11. Deleting Cabinets, Folders, and Files This section explains how to delete unnecessary Cabinets, Folders, and files. 1. Select the Cabinet, Folder, or file you want to delete. To delete Cabinets or Folders, use Folder view; to delete files, use File view. ● When deleting files, you can select multiple files at one time while holding down the [Ctrl] key or [Shift] key.
3. Using ScanSnap Organizer in Various Ways 3.12. Renaming Files This section explains how to rename the selected files. 1. Select a file you want to rename. Use the combination of the [Ctrl] key or the [Shift] key to make multiple selection; select files while holding down the [Ctrl]/[Shift] key. 2. Select [Rename] from the [File] menu. Ö The “Rename” dialog box appears.
3. Using ScanSnap Organizer in Various Ways ②. When multiple files are selected: Enter a new file name in the following dialog box. ● Name: Enter a file name in the [Name] field. Note that the following characters cannot be used. ¥/:*?“<>| ● Append the name with date created Select this button to append “_ (under bar) and the date created of the file” to the file name. yyyy_MM_dd_HH_mm_ss Date created is added to the file name using the date format of “_yyyy_MM_dd_HH_mm_ss.
3. Using ScanSnap Organizer in Various Ways ● Append the name with a serial number Select this button to append “_” (under bar) and a serial number. Consecutive number: Click “▼” to show the drop-down list of consecutive numbers. You can select a one- to six-digit number. ● [OK] button: Click the [OK] button to apply the new name to the selected file. ● [Cancel] button: Click the [Cancel] button to cancel renaming the selected file. 4. Click the [OK] button. Ö The selected file is renamed.
3. Using ScanSnap Organizer in Various Ways 3.13. Editing Files This section explains how to edit the ScanSnap-created-files with ScanSnap Organizer Viewer. 3.13.1. Viewing Files with ScanSnap Organizer Viewer When you view and edit PDF/JPEG files with ScanSnap Organizer Viewer, start up ScanSnap Organizer Viewer by either of the following operations to open the files: ● Double-clicking a file in the main window of ScanSnap Organizer.
3. Using ScanSnap Organizer in Various Ways 3. Click [Rotate Clockwise 90] in the [Edit] drop-down menu, or click the [Rotate Clockwise 90] button on the toolbar. Ö The page is rotated in the specified direction. 3.13.3. Deleting Pages To delete unnecessary pages, perform the following procedure: 1. Open the target file with ScanSnap Organizer Viewer. 2. Select the page you want to delete. 3. Click [Delete Page] in the [Edit] drop-down menu, or click the [Delete Page] button on the toolbar.
3. Using ScanSnap Organizer in Various Ways Ö The selected page is deleted. 3.13.4. Moving Pages To move pages, perform the following procedure: 1. Open the target file with ScanSnap Organizer Viewer. Make sure that the Pages Panel view is displayed in ScanSnap Organizer Viewer. When it is not displayed, click the Switch View button ( the display mode; use either of the following modes: - Show All (Pages Panel and Page View） ( - Show Pages Panel ( ) on the toolbar to change ) ) 2.
3. Using ScanSnap Organizer in Various Ways 3.13.5. Inserting Pages To insert pages from one file to another, there are two operations below: ● Inserting whole pages of a file ● Inserting selected pages This section explains how to insert selected pages. For how to inserting whole pages of a file, refer to ScanSnap Organizer Help. 1. With ScanSnap Organizer Viewer, open files that your operation target to.
3. Using ScanSnap Organizer in Various Ways 3.14. Displaying ScanSnap Setup Dialog box This section explains how to display the ScanSnap configuration dialog box directly from the ScanSnap Organizer screen. 1. Click the [SCAN Button Settings] button on the toolbar. You can also open the dialog box by selecting [SCAN Button Settings] from the [Tools] menu. Ö The “ScanSnap Manager - Scan and Save Settings” dialog box appears. 2. Change settings as you like and click the [OK] button.
3. Using ScanSnap Organizer in Various Ways 3.15. Updating Online In an effort to improve the usability and functionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the program. Update Packs are made available without notice. We recommend that you update your program regularly. When updating ScanSnap Organizer, follow the instructions below.
3. Using ScanSnap Organizer in Various Ways If the latest update has already been installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Install] button. When you click the [Information] button, Internet Explorer opens and information about the latest update for ScanSnap Organizer appears. Ö Installation starts, and the “Welcome to the InstallShield Wizard for ScanSnap Organizer” dialog box appears. Follow the instructions on the screen to install.
Appendix 1. About Searchable PDF Files Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanned and stored in the form of PDF file, all information in the document such as text, pictures, and charts is output as one image. In such cases, characters in the scanned document are not searchable because they are the image without textual information.
Appendix 1. About Searchable PDF Files (2) About the operation You can convert files into searchable PDF files using any of the following methods. A. With the ScanSnap, perform a scan and conversion at the same time in order to output the searchable PDF files. You can set the setting at: The [File option] tab on the ScanSnap Manager. Target Pages: All pages or the First page. Advantage: ● It can save you from having to convert files afterwards.
Appendix 1. About Searchable PDF Files For details on how to set the ScanSnap Manager settings, refer to ScanSnap “Operator’s Guide.” Each method has advantages and disadvantages as described above. Use a method that meets your needs. We hope that you find the following descriptions informative to determine the method. Conditions When you don’t have to make PDF files searchable. ● When only PDF files that consist of images without textual information are handled. ● When you don’t have to search files.
Appendix 1. About Searchable PDF Files Conditions Recommended conversion Final state of PDF file When you want to search PDF files but don’t have enough time to convert files. Method A With the ScanSnap, perform a scan and conversion at the same time in order to output the searchable PDF files (First pages) Method C: Activate ScanSnap Organizer and perform conversion by selecting files or a folder. (Selected files, designated current pages, Execute immediately) Searchable immediately after scanning.
Index Index [ E [Edit] menu (ScanSnap Organizer Viewer) ..... 29 Edit menu ........................................................ 11 [File] menu (ScanSnap Organizer Viewer)...... 29 E-mail ..............................................................60 [Help] menu (ScanSnap Organizer Viewer) .... 30 E-mail programs ........................................ 60, 61 [View] menu (ScanSnap Organizer Viewer).... 30 E-mail tab ........................................................
Index Quick Menu Mode ...........................................33 L Left-Click Menu Mode ..................................... 33 R List view .......................................................... 12 Lock mark ....................................................... 25 Rearrange Folders ..........................................12 Rearranging Files ............................................12 Refresh............................................................13 M Rename........................
Index Thumbnail view (Main Window) ...................... 25 W Toolbar ............................................................ 24 Windows Vista ................................. 3, 39, 45, 48 Toolbar (Main Window) ................................... 23 Toolbar (ScanSnap Organizer Viewer)............ 31 Z Tools menu ..................................................... 20 Zoom In ...........................................................31 U Zoom Out ...........................................
ScanSnap Organizer User’s Guide P2WW-2301-01ENZ0 Issue Date: October 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party. Copying of the contents of this manual in whole or in part is prohibited under the copyright law.
