P2WW-2300-01ENZ0 Organizer User’s Guide
CONTENTS 1. Introduction................................................................................. 1 Users who may use Windows Vista .......................................................... 4 1.1. System Requirements ......................................................................... 5 2. Basic Operations ........................................................................ 6 2.1. Starting ScanSnap Organizer.............................................................. 6 2.2.
1. Introduction Thank you for purchasing ScanSnap Organizer. This product is a software application that displays (in a list or thumbnail view) and manages PDF and JPEG files created with the duplex color scanner ScanSnap (S510 series). ScanSnap Organizer has the following features. ● You can view document images scanned with the ScanSnap without opening them in other applications and create folders to categorize files.
Corporation in the United States. Adobe, the Adobe logo, and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. Other company names and product names are the registered trademarks or trademarks of the respective companies. ABBYY™ FineReader™ 7.x Engine © ABBYY Software House 2005. OCR by ABBYY Software House. All rights reserved.
Copyright Other than restricted usage equivalent to personal use or within the family, copyrighted materials such as books, drawings, prints, maps, and blueprints cannot be copied without the consent of the copyright owners. Manufacturer PFU LIMITED International Sales Dept.
Users who may use Windows Vista All the screenshots in this manual were taken in Window XP. If the operating system you are using is Windows Vista, the screen displays may vary slightly.
1.1. System Requirements The following system requirements are essential for ScanSnap Organizer. Operating System Windows 2000 Windows Vista Windows XP PC CPU Intel® Pentium® III Processor 600 MHz or higher Intel® Pentium® 4 Processor 1.8GHz or higher （Intel® Pentium® 4 Processor 1.8 GHz or higher is recommended） RAM 128 MB or more (256 MB or more is recommended) 512 MB or more Hard disk space 320 MB or more of free hard disk space To use the search function, Adobe Acrobat 7.
2. Basic Operations This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] -> [ScanSnap Organizer]. Ö The “PDF Automatic Conversion Settings” dialog box appears. (Depending on the setting, it may not appear.) You can also activate the ScanSnap Organizer by double-clicking the icon the desktop. on 2.
● Every log-in user can use his/her own “PDF Automatic Conversion Settings.” Automatic conversion is executed while the user who added the PDF file into the [My ScanSnap] folder logs on Windows and whenever any other applications are not running on the computer. If the automatic conversion is not complete by the time the user logs off, it will be restarted when the same user logs in again. Ö The ScanSnap Organizer window appears.
2.2. Operating Window The following is an example of the ScanSnap Organizer main window, which is displayed at startup. This window provides the controls that you can use in ScanSnap Organizer. About the image display in ScanSnap Organizer ● ScanSnap Organizer creates cache data (temporarily stored data) of PDF files capable of being thumbnailed so that it can display images faster. The cache data is stored in the hidden “.
Menu bar Toolbar Displays the menu used in ScanSnap Organizer. Frequently-used functions are indicated by icons. Folder view Folders managed in ScanSnap Organizer are listed. Action menu The icons of the Action with which the selected files are File view utilized are displayed in this list. PDF or JPEG files in Status bar the selected folder When any file is selected: are displayed as thumbnails.
Menu bar Toolbar Displays the menu used in ScanSnap Organizer. Frequently-used functions are indicated by icons. File view Folder view Files in the selected folder are listed. Folders managed in ScanSnap Organizer are listed. Status bar When any file is selected: Date Created, Size, and File Action menu sequence of the selected file The icons of the Action with are shown.
2.2.1. Menu Bar This section explains each menu item of the menu bar. <[File] menu> File Open Starts an associated application to open a selected file. (Example: For a PDF file, “Adobe Acrobat” is started.) Print Prints a selected file. (In addition, multiple files can be selected and printed at a time.) New Cabinet: Creates a new Cabinet directly under the [My ScanSnap] folder. Folders or files can be stored inside it.
<[Edit] menu> Edit Undo Cut Copy Paste Select All Undoes the most recent action such as the following. ● Delete (to move to the Recycle Bin) ● Rename ● Copy/Move by a drag and drop action ● Cut or Paste Cuts the selected file, Folder, or Cabinet. Copies the selected file, Folder, or Cabinet. Pastes the cut or copied file, Folder, Cabinet.
View List Displays a list of files instead of thumbnails in the File view area. Thumbnails Displays the thumbnail view instead of the file list in the File view area. Thumbnail size Changes the size of thumbnails displayed in File view to Large, Medium, or Small, or changes to Top Thumbnail view.
View Refresh Refreshes the display of Folder view and File view to the latest information. <[PDF file] menu> PDF file Convert into Searchable PDF - Execute Converts selected PDF files, which are scanned with the ScanSnap, into searchable PDF files. Settings can be changed in the following dialog box. ● Pages Specifies the pages you want to make searchable. All pages All pages are converted.
PDF file Convert into Searchable PDF - Execute (Continued) “Display conversion list” checkbox If the checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button so that you can check the status. This checkbox is available only when “Execute when the computer is idle” is selected. ● Other settings Language for conversion to searchable files You can select a language in which the document to be converted is written.
PDF file Convert into Searchable PDF - Execute (Continued) ● Target pages All pages All pages are converted. (It may take an extended period of time depending on the number of pages/PDF files selected because all pages are converted.) The first page only Only the first page is converted. “Skip pages with embedded textual information” checkbox Textual information is embedded into the scanned images when PDF files are converted into searchable ones.
PDF file Convert into Searchable PDF - PDF Conversion List Displays the “PDF Conversion List” in which PDF files to be converted are listed so that you can check the status. This list is used to check the status of PDF files to be converted as well as show PDF files targeted for conversion while the computer is not doing any other tasks (in other words, when idle). You can also check the conversion results of PDF files to be converted automatically.
PDF file Convert into Searchable PDF - PDF Conversion List (Continued) File List ● File name The name of PDF files is displayed. ● Folder name The path to the folder, in which PDF files are stored, is displayed. ● Status The status of conversion is displayed. Waiting: The task is on standby. Converting: Conversion into searchable PDF files is in process. Conversion failed: Conversion into searchable PDF files has failed, or the PDF files incapable of being converted into searchable PDF files.
PDF file Convert into Searchable PDF - Automatic Conversion Setting You can set the setting so that PDF files added to the [My ScanSnap] folder are automatically converted into searchable PDF files. ● “Automatically make PDF files searchable after the PDF files are added to the My ScanSnap folder” checkbox If this checkbox is marked, all PDF files scanned with the ScanSnap and added to the [My ScanSnap] folder are automatically converted into searchable PDF files. All pages are converted every time.
PDF file Search Searches PDF files. ● Enter search words Enter the word(s) you want to find in the PDF file made searchable. ● Only the fully matching words are searched for Mark this check box if you want to search only the words that precisely match with what you enter above. ● Location You can specify folders, cabinets, and shortcuts to be searched. Upon clicking the [Search] button, Adobe Acrobat is activated and a search is started. For details, refer to Help in Adobe Acrobat.
<[Action] menu> Action Scan2E-mail Scan2Print ABBYY Scan2Word ABBYY Scan2Excel ABBYY Scan2PowerPoint You can send e-mail with selected files attached. You can print selected files with a printer. You can convert selected files into Microsoft® Word file format.* You can convert selected files into Microsoft® Excel file format.* You can convert selected files into Microsoft® PowerPoint® file format.* * ABBYY FineReader for ScanSnap must be installed in advance.
Tools Options - [PDF automatic conversion] tab You can set the setting so that all PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder are automatically converted into searchable PDF files. ● “Automatically make PDF files searchable after the PDF files are added to the My ScanSnap folder” checkbox All PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder while this checkbox is marked are converted into searchable PDF files automatically.
Tools Options - [E-mail] tab You can change preferences for sending files by e-mail. ● “When attaching a PDF file, add a ‘Document Open Password’ ” checkbox If this checkbox is marked, you can set a password for files in the “Scan2E-mail - Set a password” dialog box that appears when sending PDF files by e-mail. Even if you mark this checkbox, you cannot set a password for the selected files that are already protected with a “Document Open Password”, or digital signatures are already applied to.
2.2.2. Toolbar Buttons in the toolbar are as follows: Create new cabinet: Creates a Cabinet in Folder view. A cabinet can be created only under [My ScanSnap] folder. Create new folder: Creates a Folder in a Cabinet in Folder view. Folders cannot be created under the [My ScanSnap] folder. Also, if a new folder is created directly under the [My ScanSnap] folder in other programs such as Windows Explorer, it is shown as [Cabinet] in ScanSnap Organizer.
Paste: Pastes the cut or copied cabinet/folder/file. If [Folder] is pasted directly under the [My ScanSnap] folder, it is changed to [Cabinet] in ScanSnap Organizer. Delete: Deletes the selected file, folder, or Cabinet. ScanSnap Settings: Displays the ScanSnap Manager Settings. Pop-up Thumbnail: Pops up the thumbnail selected when Thumbnail View is used.
2.2.3. Thumbnail View (Thumbnail Large/Medium/Small) : Shown when a thumbnailed page of a PDF file when is searchable. : Indicates a password-protected file. : Indicates a file with digital signatures. Thumbnail image Displays a miniature image of the file. File name Page Forward / Backward button If a file has multiple pages, you can page forward to any page to see the thumbnail. (Thumbnail Top) 26 Page number Shows the when the thumbnail size is not small.
● PDF and JPEG files are thumbnailed. Other kinds of files are displayed using the icon of applications associated with those files. ● Thumbnails of password-protected PDF files cannot be displayed because of security restrictions*. In this case, the Adobe Acrobat icon is displayed with a lock mark （ ） displayed on the lower left-hand corner.
2.3. Actions Actions are frequently-used functions that help you make efficient use of your time at your office. Only by selecting a PDF file created with the ScanSnap and clicking an icon, or by dragging it onto an icon, you can print it with a printer, attach it to an e-mail, or convert it into a Word/Excel/PowerPoint® document easily and quickly. Name of Icon Function Reference Scan2E-mail You can attach your selected files to an e-mail message 3.9.
3. Using ScanSnap Organizer in Various Ways This chapter describes details of how to use ScanSnap Organizer with its various functions. 3.1. Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned with the ScanSnap. 3.1.1. Preparing When you use the Left-Click Menu Mode, which is one of the setting options for the [SCAN] button, you need to configure the settings as the following procedure.
2. Select “ScanSnap Organizer" from the “Application” drop-down list on the "Application" tab. Depending on the ScanSnap model you are using, the setting dialog box may differ from the image above. For details on how to set the ScanSnap setting, refer to “ScanSnap S510 Operator’s Guide” or “ScanSnap Upgrade User’s Guide” that comes with the product. 3. Click the [OK] button. Ö The “Scan and Save Settings” dialog box closes.
3.1.2. Scanning 1. Load the document onto the scanner. 2. Press the [SCAN] button. Ö Scanning is started. When you scan with the Quick Menu Mode, the Quick Menu appears. Then Select “Save with ScanSnap Organizer.” Ö When scanning is finished, the “PDF Automatic Conversion Settings” dialog box appears. (Depending on the setting, it may not appear.) 3. If you want PDF files to be converted automatically, click the [Yes] button; if not, click the [No] button.
To select the former method, click the [No] button; for the latter, click the [Yes] button. ● If you want to know what the searchable PDF files are, refer to “Appendix 1. About Searchable PDF Files” on page 73. ● The “PDF Automatic Conversion Settings” dialog box can be hidden form view. Mark the “Do not show this message again” checkbox if you do not want to see this dialog box again. ● You can change the PDF automatic conversion settings later. For details on how to change the settings, refer to “3.4.
3.1.3. Organizing Files This section explains the procedure to create a new Cabinet or Folder, and how to move scanned files to the Cabinet or Folder. The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray (Folder), and classifying them according to purposes for which the documents are used. 1. Click the [Create new cabinet] button on the toolbar. Or, on the [File] menu, select [New] -> [Cabinet].
4. Click the [Create new folder] button on the toolbar. Or, on the [File] menu, select [New] -> [Folder]. Ö Under the Cabinet created in Step 1, [New Folder] is created. 5. Enter a Folder name. As an example, create two folders named [Folder 1] and [Folder 2]. In the case that you want to change the name of a folder, select the name and click it. Or, select the name, and then select [Rename] on the [File] menu. 6. Repeat Steps 3, 4, and 5 to create folders as needed. 7.
8. Drag-and-drop the selected file to the destination folder. Ö The selected file is moved to the destination folder. While holding the [Ctrl] key, drag and drop the file onto the destination folder. Doing so can create a copy of the selected file. 9. Repeat Steps 7, 8 to store files in the destination folders. Cabinets and Folders created in ScanSnap Organizer as well as the [My ScanSnap] folder appear as icons (Cabinet: , Folder: , [My ScanSnap] folder: Explorer and My Computer.
3.2. Copying/Moving Files, Folders, and Cabinets This section explains how to copy/move files, Folders, or Cabinets to other Cabinets or Folders in the [My ScanSnap] folder. 1. Select the files you want to copy or move in File view. To copy or move Folders/Cabinets, select them in Folder view. ● You can select multiple files at one time while holding down the [Ctrl] or [Shift] key. ● When you copy/move a Folder or Cabinet, all the Folders or files in it are also copied/moved.
3.3. Converting PDF Files into Searchable Ones ScanSnap Organizer is capable to convert PDF files scanned with the ScanSnap into Searchable PDF. This section describes how to perform the conversion. (For information about the Searchable PDF, see page 73 for details.) 1. Select PDF file(s) to be made searchable in File view.
number of pages included in the selected file or the number of files selected.) - Current page only Thumbnails: Only the currently thumbnailed page is converted. List: Not available. - “Skip pages with embedded textual information” checkbox Textual information is embedded into the scanned images when PDF files are converted into searchable ones. If this checkbox is marked, only pages not yet made searchable are converted.
recognition is stopped halfway. If “Execute when the computer is idle” is selected, errors are ignored and conversion is continued to the end of the process. 4. Click the [OK] button. Ö Conversion will start. (1) When “Execute immediately” is selected: The following dialog box appears and conversion starts. If you click the [Stop] button, conversion is terminated after processing the current page. Then the “Searchable PDF conversion” dialog box appears showing the message “Conversion finished”.
How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion performed Path = Path to save the file Result = Conversion result Cause = The cause of failure (It is show when the Result is NG or except) “Result” will be one of the following: OK: PDF conversion is complete without problem. NG: PDF conversion failed. except: The file is not targeted for PDF conversion.
If “Result” is “except” not ScanSnap PDF: The PDF file was not created with the ScanSnap. ScanSnap Organizer cannot convert it into searchable PDF. PDF with password: The PDF file is password-protected and cannot be converted into searchable PDF. Cancel the password before retrying conversion. PDF with digital signature: The PDF file is bearing a digital signature. ScanSnap Organizer does not convert it into searchable PDF. Otherwise the digital signature becomes invalid.
(2) When “Execute when the computer is idle” is selected: Recognition is performed when the computer is idle. If the “Display conversion list” checkbox is marked, a list of files to be converted is displayed upon clicking the [OK] button, so that you can check the status. Menu bar File list ● Conversion is carried out even if PDF Conversion List is not displayed. Close the PDF Conversion List if you do not have to check the status.
● History Conversion history: Displays the “Job_History” log file on which the PDF Conversion results are described. How to interpret the Log ● The results of conversion are displayed as follows: Date = Date and time of conversion File = Name of the file conversion performed Path = Path to save the file Result = Conversion result Cause = The cause of failure (It is show when the Result is NG or except) “Result” will be one of the following: OK: PDF conversion is complete without problem.
install additional memory. disk full: There is not enough space in the disk drive in which the folder including PDF files, the user’s [Temp] folder, or the user’s profile exists. Delete unnecessary files or do something to secure enough disk space before retrying conversion. error: An internal error occurred. Retry conversion. If “Result” is “except” not ScanSnap PDF: The PDF file was not created with the ScanSnap. ScanSnap Organizer cannot convert it into searchable PDF.
● Help Help: Displays the ScanSnap Organizer Help. About ScanSnap Organizer: Displays the version information of the “PDF Conversion List” dialog box in ScanSnap Organizer. File List ● File name The name of PDF files is displayed. ● Folder name The path to the folder, in which PDF files are stored, is displayed. ● Status The status of conversion is displayed. Waiting: The task is in standby mode because other tasks are being performed by the computer.
conversion. File access unsuccessful: The file cannot be accessed or opened because it is used by another application or access is not permitted. Ensure that the file is available and you have the access right before retrying conversion. OCR unsuccessful: An error occurred during conversion into searchable PDF. Retry conversion. Insufficient memory: Conversion failed due to insufficient memory. Exit all programs you are not using before retrying conversion.
Note for moving/renaming folders and files When you want to move/rename folders and/or files during the period from when the PDF file is posted on the “PDF Conversion List” dialog box until when the file is converted, perform the operation on ScanSnap Organizer. If you use Windows Explorer to move/rename folders and/or files during the period, ScanSnap Organizer will fail to find such files. It may cause failures during conversion or incorrect conversion executed on wrong files.
- Superscript/subscript letters and complex mathematical formulas - Characters are written against an unevenly-colored or patterned background * Characters to which effects (Shadow, Outline, and the like) are applied * Shaded characters - Documents of complex layout as well as documents including unreadable characters (due to print-through and smudges) (It may take an extended period of time to scan documents described above.
3.4. Configuring Automatic Conversion Settings of PDF Files This section explains how to configure the settings to automatically convert PDF files scanned with the ScanSnap and added in the [My ScanSnap] folder into searchable PDF files. (See page 73 for details.) 1. From the [PDF file] menu, select [Convert into Searchable PDF] -> [Automatic Conversion Setting]. Ö The “Options” dialog box appears. 2.
● Any files saved while this checkbox is unmarked are not targeted for automatic conversion. If you want to convert those files, select them to convert. ● This function converts all the pages of PDF files. If you want to specify pages to convert them, select the files and convert those pages. ● If you mark the “Skip pages with embedded textual information” checkbox, you can shorten the processing period because it skips conversion on pages already made searchable.
3.5. Searching Files This section explains how to search PDF files. 1. Click on the [Search] button on the toolbar. Or, select the [Search] from the [PDF file] menu. Ö The “Search PDF files” dialog box will appear. 2. Enter the words you want to search. Mark the “Only the fully matching words are searched for” check box if you want to search only the words that precisely match with what you have entered. 3. Designate the word and location you want to search.
3.6. Creating/Deleting Shortcuts to Folders This section explains how to create shortcuts to any folders directly under the [My ScanSnap] folder, and how to delete the shortcuts. 3.6.1. Creating Shortcuts to Folders 1. Click the [Create shortcut to ScanSnap Organizer folder] button on the toolbar. Or, select the [Shortcut to folder] from the [File] menu. Ö The “Browse for Folder” dialog box will appear. 2. Select any folder to which you want to create a shortcut, and click the [OK] button.
3.6.2. Deleting Shortcuts to Folders 1. Select the shortcut you want to delete on Folder view. 2. Select [Delete shortcut to folder] from the [File] menu. Ö The selected shortcut is deleted and no longer appears on Folder view. This operation deletes only the Shortcut to folder; the folder itself is not affected.
3.7. Importing Files This section explains how to import (copy) files in folders that are not managed with ScanSnap Organizer to any Cabinet or Folder in the [My ScanSnap] folder. 1. In Folder view, select the Cabinet or Folder you want to copy files to. (Files will be copied here.) 2. Select [Import] on the [File] menu. Ö The “Open” dialog box appears. 3. Select the file, and click the [Open] button. Ö The file is copied to the Cabinet or Folder selected in Step 1.
3.8. Exporting Files This section explains how to export (copy) files in the [My ScanSnap] folder to another folder that is not managed with ScanSnap Organizer. 1. In File view, select the file. 2. Select [Export] on the [File] menu. Ö The “Browse for Folder” dialog box appears. 3. Select the destination folder for the file, and click the [OK] button. Ö The file selected in Step 1 is copied to the folder.
3.9. Sending Files by E-mail This section explains how to send the selected files attached to e-mail. 1. In File view, select a file you want to attach to an e-mail message. 2. Drag the selected file on “Scan2E-mail” icon in the Action menu. Ö The e-mail program specified in Internet Explorer opens with the selected files attached to a message. You can also open the e-mail program with the selected files attached by either of the following procedures: ● Click the [Scan2E-mail] button on the Toolbar.
3. When the “Scan2E-mail – Set a password” dialog box appears, enter the password and click [OK]. When you don’t need to set a password to open the PDF file attached to the e-mail message, click the [Cancel] button. Then click [Yes] which is shown on the “Do you want to continue the process without setting ‘Document Open Password’ for those PDF files?” dialog box. ● The “Scan2E-mail – Set a password” dialog box appears only when the following conditions are met.
- The operating system you are using is Windows XP (Professional, Home Edition). - You have set Hotmail as the associated e-mail program. (File extensions are changed to those including a character "^".)This problem occurs when a combination of Window XP and Hotmail is used. When you send attached files by e-mail through Windows Explorer, the same problem will occur. Use other e-mail programs with which correct operations are verified (as of March 2007).
3.10. Printing This section explains how to print the selected files using a printer. Printing only files that can be thumbnailed 1. In File view, select the file. 2. Drag the selected file on “Scan2Print” icon in the Action menu. Ö The “Scan2Print – Print” dialog box appears. You can also open the “Scan2Print – Print” dialog box by either of the following procedures: ● Click the [Scan2Print] button ● Click the “Scan2Print” icon on the Toolbar. in the Action menu.
You can select the following options in the dialog box. Name You can select a printer by clicking T on the right side of the drop-down list. [Properties] button Displays the properties of the printer you selected in the “Name” drop-down list. If there are similar setting items to the ones on the “Scan2Print – Print” dialog box, the settings on the “Scan2Print – Print” dialog box have priority over the settings on this properties. Copies You can specify the number of copies you want to print.
3. Click the [OK] button to start printing with the printer you selected. If you click the [Cancel] button, the printing is canceled. Printing files including files that cannot be thumbnailed 1. In File view, select the file. 2. Drag the selected file on the “Scan2Print” icon in the Action menu. Ö The confirmation dialog box appears. You can also open the “Scan2Print” dialog box by either of the following procedure: ● Click the [Scan2Print] button ● Click the “Scan2Print” icon on the Toolbar.
3.11. Converting into Word/Excel/PowerPoint® files This section explains how to convert the selected PDF file into Word/Excel/PowerPoint® file. To use this function, you need to install ABBYY FineReader for ScanSnap 3.0 or later in advance. 1. In File view, select a PDF file you want to convert into the Word/Excel/PowerPoint® file. 2. Drag the selected file on “ABBYY Scan2Word” Scan2Excel” icon, “ABBYY icon or “ABBYY Scan2PowerPoint” icon in the Action menu.
When the conversion is complete, Microsoft® Word/Excel/PowerPoint® is started, and the converted data is displayed. ® 3. Edit the Word/Excel/PowerPoint file displayed, if necessary, and save the data. ® About converting into Word/Excel/PowerPoint file ® ® ● If Microsoft Word/Excel/PowerPoint is installed on your computer, the resulting data ® ® ® of the conversion is opened with Microsoft Word, Microsoft Excel or Microsoft ® PowerPoint .
About the OCR function of ABBYY FineReader for ScanSnap ● Some types of documents are occasionally misrecognized. Before recognition, check whether the documents you want to convert are suitable for conversion according to the following guidelines.
● If other applications are in operation, quit these applications and try again. ● If a large number of pages are converted at one time, memory may become insufficient during conversion. In this case, change settings for virtual memory configuration, following the procedure below. Windows XP 1. Select [Start], right-click [My Computer], and then select [Properties] in the pop-up menu. 2.
3.12. Deleting Cabinets, Folders, and Files This section explains how to delete unnecessary Cabinets, Folders, and files. 1. Select the Cabinet, Folder, or file you want to delete. To delete Cabinets or Folders, use Folder view; to delete files, use File view. ● When deleting files, you can select multiple files at one time while holding down the [Ctrl] key or [Shift] key. ● If you delete Cabinets and/or Folders, all the files and Folders included in the Cabinets and/or Folders are also deleted. 2.
3.13. Renaming Files This section explains how to rename the selected files. 1. Select a file you want to rename. Use the combination of the [Ctrl] key or the [Shift] key to make multiple selection; select files while holding down the [Ctrl]/[Shift] key. 2. Select [Rename] from the [File] menu. Ö The “Rename” dialog box appears. When “List” or “Thumbnails” are displayed with “File Name” on the [View] menu marked, select one file, and then select [Rename] from the [File] menu.
②. When multiple files are selected: Enter a new file name in the following dialog box. ● Name: Enter a file name in the [Name] field. Note that the following characters cannot be used. ¥/:*?“<>| ● Append the name with date created Select this button to append “_ (under bar) and the date created of the file” to the file name. yyyy_MM_dd_HH_mm_ss Date created is added to the file name using the date format of “_yyyy_MM_dd_HH_mm_ss.
● Append the name with a serial number Select this button to append “_” (under bar) and a serial number. Consecutive number: Click “▼” to show the drop-down list of consecutive numbers. You can select a one- to six-digit number. ● [OK] button: Click the [OK] button to apply the new name to the selected file. ● [Cancel] button: Click the [Cancel] button to cancel renaming the selected file. 4. Click the [OK] button. Ö The selected file is renamed.
3.14. Displaying ScanSnap Setup Dialog box This section explains how to display the ScanSnap configuration dialog box directly from the ScanSnap Organizer screen. 1. Click the [ScanSnap Settings] button on the toolbar. You can also open the dialog box by selecting [ScanSnap Settings] from the [Tools] menu. Ö The “ScanSnap Manager - Scan and Save Settings” dialog box appears. 2. Change settings as you like and click the [OK] button. Ö The changes you made are saved.
3.15. Updating Online In an effort to improve the usability and functionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the program. Update Packs are made available without notice. We recommend that you update your program regularly. When updating ScanSnap Organizer, follow the instructions below.
If the latest update has already been installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Install] button. When you click the [Information] button, Internet Explorer opens and information about the latest update for ScanSnap Organizer appears. Ö Installation starts, and the “Welcome to the InstallShield Wizard for ScanSnap Organizer” dialog box appears. Follow the instructions on the screen to install.
Appendix 1. About Searchable PDF Files (1) What is a searchable PDF file? When a paper document is scanned and stored in the form of PDF file, all information in the document such as text, pictures, and charts is output as one image. In such cases, characters in the scanned document are not searchable because they are the image without textual information.
(2) About the operation You can convert files into searchable PDF files using any of the following methods. A. With the ScanSnap, perform a scan and conversion at the same time in order to output the searchable PDF files. You can set the setting at: The [File option] tab on the ScanSnap Manager. Target Pages: All pages or the First page. Advantage: ● It can save you from having to convert files afterwards. Disadvantage: ● It takes an extended period of time to scan files.
For details on how to set the ScanSnap Manager settings, refer to “ScanSnap S510 Operator’s Guide” or “ScanSnap Upgrade User’s Guide. Each method has advantages and disadvantages as described above. Use a method that meets your needs. We hope that you find the following descriptions informative to determine the method. Conditions When you don’t have to make PDF files searchable. ● When only PDF files that consist of images without textual information are handled. ● When you don’t have to search files.
Conditions Recommended conversion Final state of PDF file When you want to search PDF files but don’t have enough time to convert files. Method A With the ScanSnap, perform a scan and conversion at the same time in order to output the searchable PDF files (First pages) Method C: Activate ScanSnap Organizer and perform conversion by selecting files or a folder. (Selected files, designated current pages, Execute immediately) Searchable immediately after scanning.
Index Execute immediately ........................... 14, 38, 39 A Execute when the computer is idle ...................... ................................................ 14, 16, 38, 42 ABBYY Scan2Excel ........................................ 62 Exit .................................................................. 11 ABBYY Scan2PowerPoint............................... 62 Export ........................................................ 11, 55 ABBYY Scan2Word ......................................
My ScanSnap folder.................................. 19, 21 Scan2Print........................................... 24, 59, 61 Scanning .........................................................31 N ScanSnap folder................................................4 ScanSnap Settings .................................... 25, 27 New......................................................11, 33, 34 Search ................................................. 20, 24, 51 Searchable PDF Files............................
ScanSnap Organizer User’s Guide P2WW-2300-01ENZ0 Issue Date: May 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party. Copying of the contents of this manual in whole or in part is prohibited under the copyright law.
