P2WW-1850-01ENZ0 Organizer User’s Guide
CONTENTS 1．Introduction ................................................................................ 1 1.1. System Requirements ......................................................................... 3 2．Using ScanSnap Organizer ....................................................... 4 2.1. Starting ScanSnap Organizer.............................................................. 4 2.2. Operating Window ............................................................................... 5 2.2.1. Menu Bar .
1．Introduction Thank you for purchasing ScanSnap Organizer. This product is a software application that displays PDF files and JPEG files in a catalog for sorting. ScanSnap allows you to preview scanned images without opening the files, create folders for different subjects and sort the files. Also, other than displaying thumbnails for multiple pages of PDF files, you can check the images by turning the pages. This manual explains the functions of ScanSnap Organizer and its usage.
Use in High-safety Applications This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications.
Symbols Used In This Manual This manual uses the following symbols in explanation. This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operation. Screen Examples In This Manual The screen examples in this manual are subject to change without notice in the interest of product improvement.
2．Using ScanSnap Organizer This chapter explains how to use ScanSnap Organizer. 2.1. Starting ScanSnap Organizer 1. From the [Start] menu, select [All Programs] -> [ScanSnap Organizer] -> [ScanSnap Organizer]. => The ScanSnap Organizer window appears. You can also double-click the ScanSnap Organizer icon 4 on the desktop.
2.2. Operating Window ScanSnap Organizer uses the following window. Menu Bar Toolbar Displays the menu used in SnapSnap Organizer. Frequently-used functions are indicated by icons. Folder View File View Folders selected in ScanSnap Organizer are displayed. PDF or JPEG files in the selected folder are displayed as thumbnails. Pop-up Thumbnail Window The selected page is displayed in a pop-up window. PDF and JPEG files are displayed as thumbnails in the Folder view.
2.2.1. Menu Bar File Open New Delete Rename Properties Import Export Print Attach to E-mail Exit Edit Undo Cut Copy Paste Select All Starts the associated application and opens the selected file. (Example: For a PDF file, [Adobe Acrobat] is started.) Cabinet: Creates a new Cabinet directly under [My ScanSnap] folder. Folders or files can be stored inside it. Folder: Creates a new Folder under the selected Cabinet. Files can be stored inside it. Folders cannot be created under [My ScanSnap] folder.
View File Name Shows the file name under the displayed thumbnail when the check box is selected. Pop-up Thumbnail Shows the thumbnail when you select the file. Format Changes the display of File View to either Large, Medium, Small, or Top Thumbnail view.
Tools Options [General Settings] tab ● My ScanSnap folder: Specifies the location of My ScanSnap folder when ScanSnap Organizer is started. The specified folder and the sub-folders can be displayed by ScanSnap Organizer. ● Append folder name to file when moving/copying When moving or copying a file, the destination folder’s name is appended in front of the file name. Eg: When moving/copying a file named Snap001.pdf to a folder named Scan. File name after moving/copying: Scan_Snap001.
2.2.2. Toolbar New Cabinet: Creates a Cabinet in Folder view. New Folder: Creates a Folder in Folder view. Folders cannot be created under [My ScanSnap] folder. Also, if a new folder is created directly under [My ScanSnap] folder in other programs such as Windows Explorer, it is shown as [Cabinet] in ScanSnap Organizer. New Folder Link: Creates an optional Folder Link (Shortcut). Display: Changes the display of File View to either Large, Medium, Small, or Top Thumbnail view.
2.2.3. Thumbnail View (Thumbnail Large/Medium/Small) Thumbnail Image Displays a miniature image of the file. Page Number Shows (current page number/total page number) You can double-click it and type any number to show any page. “Zoom-in/Zoom-out” Button Magnifies or reduces the current “Pop-up Thumbnail Image”. file name Page Forward button If a file has multiple pages, you can page forward to any page to see the thumbnail.
Mouse Operations Point to the Thumbnail image A larger Thumbnail is displayed in a pop-up window. The file is selected. The associated application is started and the file is opened. (E.g.: In PDF’s case, “Adobe Acrobat” is started.) The file name can be changed. The page number can be entered. The thumbnail of the entered page is displayed.
2.3. Connecting to ScanSnap This section explains how to use ScanSnap Organizer to display and arrange images scanned by ScanSnap. 2.3.1. Preparing 1. Right-click the [ScanSnap Manager icon] on the Taskbar, and choose [Settings] from the menu that appears. => The “Scan and Save Settings” window appears. 2. Select "ScanSnap Organizer" on the "Application" tab. 3. Click the [OK] button. => The “Scan and Save Settings” window closes.
2.3.2. Scanning 1. Load the document onto the scanner. 2. Press the [SCAN] button. => Scanning is started. When scanning stops, "ScanSnap Organizer" starts, and the scanned image is displayed as a thumbnail. The scanned image is saved in the folder specified in [My SnapSnap Folder] on the [Option Settings] window. (Refer to page 8) The initial setting is [My SnapSnap Folder] under [My Documents].
2.3.3. Sorting Files This section explains the procedure to create a new Cabinet and folder, and how to move scanned files to the Cabinet and folder. The idea is similar to arranging a big pile of documents (files) in the room (［My ScanSnap］ folder), purchasing a new shelf (Cabinet) and a new document tray (folder), and classifying them according to subject to sort out the documents. 1. On the [File] menu, select [New] -> [Cabinet]. => Under [My ScanSnap] folder in Folder View, [New Cabinet] is created.
5. Enter a Folder name. In case you want to change the name once it is decided, select the name you want to change and click it. Or, select the name and then select [Rename] on the [File] menu. 6. Repeat Steps 4, 5 to create folders as needed. As an example, create two folders named [July 2004] and [August 2004]. 7. Select ［My ScanSnap］ folder, and then select the file you want to move. => The selected file is shown in a red frame.
2.4. Copying/Moving This section explains how to copy/move files and folders to other Cabinets or folders in [My ScanSnap] folder. 1. Select the files you want to copy or move in File View. In case of folders, select in Folder View. ● ● ● You can select several files at one time when you press and hold down the [Ctrl] key. When you copy or move a folder, all the folders or files inside the folder are also moved. You cannot copy/move a Folder Link. 2.
2.5. Importing Files This section explains how to copy files in folders other than [My ScanSnap] folder to any Cabinet or folder in [My ScanSnap] folder. 1. In Folder View, select the Cabinet or folder you want to copy to. (Files will be copied here.) 2. Select [Import] on the [File] menu, or click the icon on the Toolbar. => The “Open” window appears. 3. Select the file, and click the [Open] button. => The file is copied to the Cabinet or folder selected in Step 1.
2.6. Exporting Files This section explains how to copy files in [My ScanSnap] folder to a folder other than [My ScanSnap] folder. 1. In File View, select the file. => The selected file is shown in a red frame. 2. Select [Export] on the [File] menu, or click the icon on the Toolbar. => The “Browse for Folder” window appears. 3. Select the destination folder for the file, and click the [OK] button. => The file selected in Step 1 is copied to the folder.
2.7. Printing This section explains how to print the selected files using a printer. 1. In File View, select the file. 2. Select [Print] on the [File] menu, or click the icon on the Toolbar. => The selected file is printed using a printer. ● When printing, the printer “Set as default printer” in Windows is used. If you want to print using another printer, double-click the displayed thumbnail, and then change to the desired printer in the associated application’s Print command.
2.9. Deleting This section explains how to delete unnecessary Cabinets, folders, Folder Links, and files. 1. Select the Cabinet, folder, Folder Link, and file you want to delete. When deleting Cabinets, folders, and Folder Links, use Folder View; when deleting files, use File View. ● ● ● You can select several files at one time when you press and hold down the [Ctrl] key. When you delete a Cabinet as well as a folder, all the files or folders inside the Cabinet or folder are also deleted.
2.10. Updating In an effort to improve the usability and functionality of ScanSnap Organizer, program updates are carried out timely. ScanSnap Organizer can automatically detect whether the latest program (Update Pack) is available and update the program. Update Packs are made available without notice. We recommend that you update your program regularly. When updating ScanSnap Organizer, follow the instructions below.
3. Click the [Install] button. When you click the [Information] button, Internet Explorer opens and information about the latest update for ScanSnap Organizer appears. => Installation starts, and the “Welcome to InstallShield Wizard for ScanSnap Organizer” window appears. Follow the instructions on the screen to install.
ScanSnap Organizer User’s Guide P2WW-1850-01ENZ0 Date of Issuance: January, 2005 Issuance Responsibility: PFU Limited • The contents of this manual are subject to change without notice. • PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party. • Copying of the contents of this manual in whole or in part is forbidden under the copyright law.
