Advanced Access Control System User Guide
Copyright Notice Disclaimer All rights reserved. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system, without written permission from FingerTec Worldwide Sdn Bhd. Every precaution has been made to supply complete and accurate information. Information in this document is subject to change without prior notice.
Contents 5-6 Preface EXPERIENCE ADVANCED ACCESS CONTROL SYSTEM Welcome to Ingress 10 Useful Features of Ingress 7-16 Chapter 1 INSTALLATION AND CONFIGURATION Getting Started - Ingress Installation • System Requirements • Installing the System Starting the Ingress Installation Installing MySQL Server Installing Microsoft .NET Framework 4.
6-50 Chapter 5 ACCESS LEVELS Access Levels by Time • Setup of Time Set • Setup of Access Group Access Levels by Holiday • Setup of Holiday Time Set • Create Holiday List to add Holiday Time Set Access Level by Verify Type 51-55 Chapter 6 MONITORING Monitoring by Door or Zone • Remote Settings • Monitoring Settings Real-time Monitoring Log List Visual Map • Add Visual Map and Doors • Start Monitoring Process 56-92 Chapter 7
Preface Experience Advanced Access Control System Welcome to Ingress Ingress is an advanced access control software developed and designed specifically as a complete solution to centralize, manage, and monitor FingerTec access control devices directly, or by connecting them to the Ingressus access controller hardware.
10 Useful Features of Ingress Efficient Centralized Management Ingress is a server-client based software that supports surveillance from multiple PCs concurrently, while containing useful access monitoring features such as multi-level users, and user group privileges. Secure Architecture The architecture of Ingress keeps data secure and accessible, while providing you with activity logs, audit trails, and advanced devicesearching features in a LAN environment.
Chapter 1 Installation and Configuration This chapter guides you on the installation and basic setup of the Ingress. Before you start using Ingress, you will need to install the software successfully into your computer. Installing the Ingress software is hassle-free as the Ingress installer contains an installation wizard, to guide you step-by-step in setting up the software completely.
This will prompt the installer to start the Ingress Server – Install Shield Wizard. The Install Shield Wizard will show the required components’ installation status. There are 3 components to be installed before we can proceed with Ingress installation. MySQL Server Microsoft .NET Framework 4.0 Click Install to initiate the installation. Installing MySQL Server The first component to be installed is the MySQL Server. At the welcome page, click Next to proceed.
At the Ready to install MySQL Server 5.5 window, click Install to immediately start the installation. When the progress bar completes, you will be prompted with MySQL Enterprise window. At the MySQL Enterprise window, click Next > Next and Finish to launch the MySQL Instance Server Configuration Wizard. Once the installation of MySQL Server completes, the program will launch the MySQL Server Instance Configuration Wizard. You need to click Next 9 times until you reach the security options window.
At the Modify Security Settings, enter your new Root Password and enter it once again for reconfirmation. Click Next > Execute to start the configuration. Once done, click Finish. Installing Microsoft .NET Framework 4.0 The next component that the installer needs to install is the Microsoft .NET Framework 4.0. The FingerTec Ingress Setup will detect and determine if the computer has already been installed with the Microsoft .NET Framework 4.0. It will skip the installation if it has been installed.
Select Complete and click Next. Click Install to start the Installation and click Finish when the process is complete. Installing OFIS Scanner Driver The last component to install is the OFIS Scanner Driver. The Ingress Setup will detect and determine if the computer has already been installed with the OFIS Scanner Driver and skip the installation if has. If it has not, the Ingress Setup will install it automatically.
Click Next and click Install to start the installation. Upon completing the installation, you will need to restart the computer for the changes to take effect. Please select No, I will restart the computer later and click Finish to proceed to the next step. Completing Ingress DB Installer The Ingress Setup will then prompt the Ingress DB installer window. It is very important to test the server and database connection before you start using Ingress.
Once the server connection is established, it will open up the option for Database. Insert the User Name and Password for the Database and click Update Connection. After the Database connection is established, click New Database to create a new database. Click Finish to complete the installation.
Ingress Startup Once the installation has completed, the Ingress icon will be available at the desktop. Right click the icon and select Run as administrator. The Ingress client will validate the database connection from the server. Once the validation has been obtained, insert the Server IP Address and Server Port to establish connection. Click Test to test the connection.
Quick Setup Wizard Ingress will start up Quick Setup Wizard during the first login session. The wizard will guide you through all basic and useful settings in Ingress software. You can skip the wizard in order to configure Ingress software by yourself. You can always run the wizard later from the Main Menu button.
Chapter 2 Management of Device and Door This chapter guides you on how to install and manage FingerTec devices into Ingress and assigning them to doors. Devices Devices refer to the FingerTec physical terminals installed to guard every door/entrance. There are 3 types of physical terminals: Ingressus door controller FingerTec standalone terminal Keylock series (7700 and 8800) Ingressus door controller can work with slave terminals.
1. Go to Device tab to select Add Device. 2. Select Device Type and Communication Mode then insert the information accordingly. Device Name: Name the device for easy future reference. Communication Key: 5-digit numeric secret password to secure the connection between device and Ingress. Ingress must pair this key with device (under Dev ID) before connection establishes. Auto Synchronize Device Time: Activate this to allow Ingress to always synchronize the device with the server date and time.
Add Device by Auto Scan In case you do not know the specific IP address of the standalone device or Ingress, you can use the Auto Scan function to look for them on the network. 1. Click Scan Device. 2. Select Device Type: Standalone device: Insert range of IP address. Ingressus: Ignore IP address because Ingress can discover the IP address of Ingressus automatically. Keylock: Ingress scans your USB drive which contains the “X_udata” file. 3. Click Scan to start. 4.
Information: This is the page to display all information of the device. No amendments are allowed. You can know the storage status of the device at the Record section. Network: You can change types of communication mode in this page, for example change from TCP/IP to RS485. You can update the TCP/IP settings (e.g.: change to new IP address) or RS485 settings (e.g.: change baud rate to 9600bps). All new settings will take effect after you upload the new settings to the device.
In: Activate this to force users to verify when leaving a zone. Users can skip verification when coming into the zone. Out: Activate this to force users to verify when coming into a zone. Users can skip verification when leaving the zone. In/Out: Activate this to force users to verify both when coming in and leaving a zone. None & Save: Select this setting so the device does not block users to access when Antipassback take effect.
To disable a device: 1. Click to select the device from list. 2. Click Disable Device. 3. Click Yes to confirm to suspend the device. Doors Adding devices into Ingress is to prepare the list of devices installed in the environment. Now you can start to pair the devices to doors accordingly. You must assign devices to guard every door. Pairing multiple devices to a specific door allows you to update the same access settings (e.g.: door unlocks time) to both entry and exit devices.
5. Click Add Device. 6. Select Standalone Device. 7. Select the device to be added to this door. 8. Repeat steps (5) to (7) to add 2nd standalone device to this door. Note: Select Slave Device in the Add Device window if you are connecting a slave device (R2c, i-Kadex or k-Kadex) with the standalone device. Name the slave device according to its model. Add Ingressus to Door Ingress automatically creates door(s) after you add Ingressus into the system.
Add Keylock to Door Ingress automatically creates a door named Keylock 7700/8800 after you add the device into the system. Ingress adds the device to the door immediately. You can rename the device for easy reference. Configuring Settings to Doors You can configure access settings in Ingress and upload to both devices paired with the door. This ensures both standalone devices apply the same access settings during operation.
Door Sensor Type: Select the type of door sensor installed at the device. The most common type is NC (normally close). Door sensor is a must-have component if you want to monitor door activities. It responds to standalone device or Ingress all the time to report door status. Configurations to apply to door with standalone device only Full Access Device: Important setup if you apply Time Zone settings to the door. Select exit device to become full access device. Full access device ignores time zone settings.
Delete Device/Doors You can delete the devices or doors in case any of them are no longer in use. Make sure you identify the devices and doors before you proceed to delete them. 1. Click to select the device/door display at the left panel to delete. 2. Click Delete Device or Remove Door to proceed. 3. Click Yes to confirm to delete. Access Group of Door You can limit access according to time range of every user via each door.
1. Press Edit. 2. Define the date range/Interval. 3. Press Get Log. Linkage with IP Camera Ingress can link up with the MileStone server or EpiCamera to stream the video. You can have live view from your IP camera in Ingress without logging-in to MileStone or EpiCamera. You can pair the IP camera to relevant door(s) so you can monitor IN-OUT movement easily.
Permanent Door Open Close Time Zone You can set a specific time range to allow free access for certain entrance. For example, sales office is open for customers to visit during office hours (9am to 5pm). Users do not need to verify to gain access from 9am to 5pm. This is called Permanent Door Open Close Time Zone, designed to control access for zones with high traffic flow without compromising the security purpose. Steps to setup Permanent Door Open Close Time Zone: 1.
Permanent Door Open Close Holiday Time Zone (Ingressus only) You can apply Permanent Door Close Time Zone during holidays. Ingress applies the time zone settings to the date listed under Holiday Settings. This is only effective to doors installed with Ingressus. Steps to setup Permanent Door Open Close Time Zone: 1. Click Permanent Door Open Close Time Zone. 2. Click Add Holiday Time Zone. 3. Name the Time Zone, e.g.: Holiday Access – Morning only. 4. Press Edit. 5. Define the Start and End time. 6.
Chapter 3 Setup of Zones This chapter guides you on setting up zone installations using Ingressus. This chapter is only applicable for Ingressus. Skip this chapter if you are not installing any Ingressus controllers in your environment. You can set up zone installations with Ingressus to perform more secure access control settings.
8. Select the nature of Antipassback by clicking at the radio button. Antipassback between readers of Door 1: To activate feature at Door 1 only. Antipassback between readers of Door 2: To activate feature at Door 2 only. Antipassback between readers of Door 1 and between the readers of Door 2 respectively: To activate the features at both Door 1 and Door 2 independently. Antipassback between Door 1 and Door 2: To activate the feature between both Door 1 and Door 2.
Input point address: To define the type of input to Ingressus to trigger fire alarm. Select Any if you are using slave terminals as input, or Auxiliary Input Port 1 and 2. You will only find Auxiliary Input Port 1 if you are installing with Ingressus I. 9. Configure the output from Ingressus during fire alarm. Output point address: To define the type of action given from Ingressus during fire alarm, either Lock or Auxililary Output.
5. Select Ingressus from the list. 6. Name the Ingressus controller. 7. Press Edit at the Details panel. 8. Check Interlocking between Door 1 and Door 2 to activate the feature. 9. Press Save to save settings. 10. Sync settings to the Ingressus controller. First card unlock You can set one user/card as the ‘gatekeeper’, whereby the user/card must be verified first before others are given access to a restricted area. If he/she is unavailable to verify, other users cannot gain access.
3. Name the Zone, e.g.: R&D office. 4. Click Add Device. 5. Select Ingressus from the list. 6. Name the Ingressus controller. 7. Press Edit at the Zone panel. 8. Select Time Set to access for access. No access granted if time falls out of the boundary. 9. Click Add Personnel to define the user as First Card Unlock person (he/she still can use password or fingerprint to verify). It is optional to assign more than 1 user. 10. Click Add Door to define which Ingressus to follow this rule. 11.
10. Press Edit to start to configure. 11. Double click at the No. of User Select to be presented for verification in this group. 12. Press Add Door to select the Ingressus controller to follow this rule. 13. Press Save to save settings. 14. Sync to the Ingressus controller. To Delete Zone/Device/User Group/Multi card combination group If any of the above is not applicable in your environment, or if you wrongly added configurations into the list, you can choose to delete them from the list as follows: 1.
Chapter 4 Management of Users This chapter guides you to manage users by synchronizing them from devices into Ingress and filling in detailed user information for reporting purposes. Synchronize all users from devices into Ingress for easy management. You can fill in important information of each user as reference and also transfer users’ info among all devices to allow access accordingly. The transfer process requires TCP/IP or RS485 connection to each device.
1. Click Download Users at the Menu bar. 2. Double-click to select the device from the left panel. 3. Check the checkbox to select users data to download. Username + Password + Privilege (compulsory item. Ingress ignores username and password if the user does not enroll any of them) Fingerprint (only select if you want to download users’ fingerprint templates) Face (only select if you want to download users’ face templates) Card (only select if you want to download users’ card ID) 4.
To create users manually You must manually create users in Ingress if only the Ingressus controller is installed in the environment because you cannot enroll users fingerprint, password or card ID directly to Ingressus. Therefore, enroll them in Ingress by scanning fingerprint with OFIS-Y scanner (fingerprint), or insert password or card number of each user in Ingress. You can create users by batch by assigning a running user ID for each user.
Edit User Biodata Assign users into department via drag-and-drop. Fill in the biodata of each user to ease searching in future. You can also edit individual users manually or import the relevant information from your previous system into Ingress. To edit users’ information manually You can see all users displayed in the right panel. Double-click the user ID to start to edit his/her biodata accordingly. 1. Press Edit. 2. Double click at the Photo column to insert his/her photo. 3.
Face: To indicate if a user is enrolled with face template. Total FP VX 9: To display total number of VX 9.0 fingerprint template enrolled for the users. Total FP VX 10: To display total number of VX 10.0 fingerprint templates enrolled for the users. • Fingerprint tab: You can enroll new fingerprint for users by using the OFIS-Y scanner under FP VX 9.0/VX 10.0. Follow steps below: 1. 2. 3. 4. Plug OFIS-Y scanner to Ingress server/client. Click the User ID to enroll fingerprint.
1. Click Browse to find and open the file. 2. Select to Match the column of import data with Ingress. 3. Click Populate User to see the data. 4. Click Read to start to import. Upload users to devices You can upload the users’ information to devices without re-enrollment of the users. You can upload via TCP/IP, RS485 or USB flash disk. Upload users via TCP/IP or RS485 1. Click Upload User. 2. Select the devices in the left panel to upload the users’ information to. 3.
Upload users via USB flash disk 1. Click Export Users to USB. 2. Select users by department or individual users. 3. Click to select USB drive plugged with the USB flash disk. 4. Select types of users’ information to upload. FP VX 9 –users’ fingerprint enrolled by algorithm VX 9.0 (old fingerprint templates) FP VX 10 –users; fingerprint enrolled by algorithm VX 10.0 (new fingerprint templates) Face – users’ face templates Card – users’ card number 5. Select the types of devices to upload the data to. 6.
1. Click Remove Current Users. 2. Select the devices from the left panel to remove the users (recommended to select all). 3. Select all data to delete (fingerprint, face, card, all user info). 4. Select the user ID(s) to delete. 5. Click Remove to proceed. Remove Device Users This is to remove the users from selected devices. The users’ information will still be kept in Ingress and can be uploaded to devices again in the future.
1. Click Remove Device Users. 2. Select device (from left panel) to connect so you can seek for the users ID to delete. 3. Select the users ID to delete. 4. Select device (from right panel) to connect so you can delete the users from these devices. 5. Click Remove to proceed. Other Operation To export users biodata You can export the users’ biodata into other digital format (TXT, XLS, XLSX or CSV) for 3rd party system to use with. 1. Click Export User. 2. Select users by department or individual users. 3.
To import users’ biodata from Sage UBS Payroll (for Malaysia market only) You can import users’ biodata from Sage UBS Payroll. 1. Click Import UBS. 2. Select users by department. 3. Browse to seek for the Sage UBS Payroll path. 4. Insert the company name. 5. Select the users to import. 6. Select user ID format. Running sequence number – select this if you want Ingress to create new user ID by running number Numeric user ID – select this and system only accepts numbers as user ID.
Chapter 5 Access Levels This chapter guides you on how to restrict access to created and assigned users in the workplace through several different methods. You can limit access of every user by time range to any doors in the workplace by configuring its settings and uploading them to the devices. Devices justify the access by checking his/her identity and effective time range. For example, you can allow access to all managers at all times but only allow access from 9am to 5pm for junior executive.
1. Select Time Set from the left panel. 2. Click Add Time Set. 3. Press Edit. 4. Name the time set, e.g.: Office hours. 5. Write a Description to remark the time set. 6. Set the time range to allow access with a maximum of 3 sets of time per day. In case you want to block access for the whole day, set 11:59PM as start time and 12:00AM as end time. 7. You can click to use the graphical setup page as an alternative. 8. To use 2nd and 3rd interval, you must check the box to activate it. 9.
1. Click Access Group from the left panel. 2. Click Add Access Group. 3. Name the access group, e.g.: Executive level. 4. Click Edit at the Access Control tab. 5. Click Add to add the device to use this access level. 6. Select Time Set to follow (the time set must be preset prior to this step). 7. Check Holiday if you want to apply Holiday Time Zone (refer to Chapter 5 • Access Level by Holiday for more details). 8. Click OK to save settings. 9. Click Transfer to Device to synchronize settings to device.
1. Click Time Set from the left panel. 2. Click Add Holiday Time Set. 3. Describe the holiday time set, e.g.: Year End Holiday. 4. Click Edit. 5. Name the holiday time set, e.g.: Holiday access – Morning. 6. Define the start and end time to deny access. By default, Ingress does not allow any access throughout the day if holiday settings are in use. If access is required during some part of the day, you can shorten the access deny time.
Access Level by Verify Type You can increase the security level of access by applying different verification types (combination of verification) at different time. With this setting, users must perform several verifications during specific time range at the device to gain access. 1. Click Verify Type from left panel. 2. Click Add Verify Type. 3. Name the Verify Type, for example FP + Password. 4. Select Name (You can select from Time Range 1 to Time Range 50). 5.
Chapter 6 Monitoring This chapter guides you to monitor door activities using Ingress via several methods. Monitoring door activities is very important in access control software. Devices need to send any abnormal door activities to Ingress immediately via TCP/IP or RS485 connection, making it crucial to secure the network between Ingress and all devices. Door sensors must also be installed to link up to all devices. The door sensor is a magnetic switch that works as the ‘watchdog’ of every door.
Each door icon represents the current status of the doors. See the details below: Door icon Represents Devices paired with door are working online. Everything is normal. Connection to the devices of this door is lost. Requires immediate action to check the devices. No devices were added to this door. Make sure you added devices into the list and add devices to the door. Door is incorporated with IP camera. You can watch live view to monitor this door.
Monitoring Settings Ingress starts monitoring processes automatically when you start this page. You can choose to stop the process by clicking the Pause Monitoring button. Ingress triggers your PC or laptop’s onboard speaker to alert you in case of abnormal activities. You can press Stop Alert Sound button to acknowledge the alert notification. Real-time monitoring The Realtime Monitoring page displays all records from all devices. You can see every record line-by-line.
Log List To search for previous IN-OUT records or alarm records in Ingress, you can check under the Log List tab. 1. Define the start and end date to seek records. 2. Select type of records needed (event, user, or device). 3. Specific type of event, user ID or device ID. 4. Click Search. Visual Map You can import floor plans (in JPEG format) into Ingress to be used as visual map. You can drag-and-drop doors into the map for a complete view during monitoring.
1. Click Visual Map from the left panel. 2. Click Add Visual Map to create a new floor plan. 3. Name the floor plan, e.g.: 3rd floor. 4. Press Edit to start to configure Set Background – To select the floor plan to be used as visual map. Add Door – Select door to be added into the visual map. Drag the door to the correct location on map. Remove door – Select door icon from map and click Remove Door if the door in no longer in use. 5. Click Save to save settings.
Chapter 7 Attendance This chapter guides you on setting up clocking schedules for the purpose of recording and monitoring attendance and generate an attendance sheet. Ingress is loaded with comprehensive time and attendance features applicable to different industries. To utilize Ingress’ time attendance features efficiently, first is to set up the clocking schedules, which consist of the weekly working timetables, calculation rules for work time and OT.
Weekly Schedules Clocking Rules Clocking refers to an activity of someone clocking in or clocking out from a timeclock terminal. Ingress offers 6 attendance clocking columns in 3 pairs. 1. Click Clocking Schedule under the left panel. 2. Click Add Clocking Schedule. 3. Insert ID to represent the schedule (range from 1 to 999). 4. Name the schedule, e.g.: Normal hours from 9am to 6pm. 5. Select Weekly under Work Schedule. 6. Fill in description to remark the schedule, e.g.
OT-Done This column records the start time for overtime in OT column and the end time of overtime in Done column. This column is also not compulsory. Leave these columns if your company does not require users to start and end OT at specific times. Leave these column blanks and Ingress will automatically calculate overtime if an employee logged out after the standard Out time.
Range Rules Range is to determine the maximum time that one slot could record before it is considered as the time for the corresponding slot. For example, if a value for IN is 12:00 and when a staff clocks in at 12:01, the time will be recorded in Break column instead of in the IN column. When you set the range for OUT is at 6:00, any time that falls after 6:00 will be recorded on the next column which is OT column. You need to set the time for the clocking range of the clocking columns.
You can also determine whether an employee needs to press a key button to define his/her status during clocking. Click the checker if you want to. Rounding Rules Rounding is to determine the “rounding of minutes” rules allowed in the clocking schedule and the rules will determine the presentation of time in the attendance sheet.
Round up or round down the OT time to the nearest (minutes) Round Up OT is rounded up to the nearest minute and is set to 15, all minutes will be rounded up as per below: 1-15 minutes = 15 16-30 minutes = 30 31-45 minutes = 45 46-59 minutes = 1 hour Round Down OT is round down to the nearest minute and is set to 15, all minutes will be rounded down as per below: 1-15 minutes = 0 16-30 minutes = 15 31-45 minutes = 30 46-59 minutes = 45 Round Midpoint Once you insert a val
Break is to determine the rules for break time allowed in the clocking schedule and the rules will determine the presentation of time in the attendance sheet. Learn the break rules from the table below: Do not deduct any lunch time if employee works half day only If this is the rule of your company, please click on the checker. Leave it if it’s not applicable to your company. Do you want to Apply Auto Add Break Rule when you include lunch/dinner break? Tick the checker if you want to apply the rule.
Minimum minutes must work to qualify for overtime Sometimes a staff would work only for a few minutes and considered it as an OT; define the minimum minutes required by the company for a staff to work in order for him/her to qualify for an OT claim. Maximum numbers of hours allowed to claim for overtime Put a limit to a number of hour a staff could claim for overtime and the default maximum is 24 hours.
in the Daily Clocking Schedule. When you define the clocking time(s) in the clocking slots, Ingress would accept the time and place them into the appropriate clocking columns. For example, if you put 9:00 a.m. as the IN time, whoever that clocks in at 9:00a.m., the clocking time will be in IN column.
4. Exclude break time from working hour - Check the box if your company deducts break time from the total work time. Ignore this feature if it is not applicable. 5. Click OK to save settings. Range Rules Clocking Range Specify the time to be considered as a certain clocking time before it is recorded as the corresponding clocking time. For example, if you specify the clocking range for IN as 12:00 p.m., any clocking activities that fall before 12:00 p.m.
General Rules General is to determine whether you want to consider the times that are recorded in OT and DONE column to be considered as overtime or as normal working time. Click the appropriate button. If you click as OT, the time will be calculated in the overall time of the staff that is using this clocking schedule. If you click Normal work time, the OT will not be calculated even though the staff works passed that time.
Round Down Work hour is rounded down to the nearest minute and is set to 15, all minutes will be rounded down as per below: 1-15 minutes = 0 16-30 minutes = 15 31-45 minutes = 30 46-59 minutes = 45 Round Midpoint Once you insert a value here, the software will calculate the value’s midpoint. For example if you set the value at 15 min, the midpoint would be at 7 min. The clocking schedule’s IN time is 9.00am and the midpoint is 7 min.
Break Rules Break is to determine the rules for break time allowed in the clocking schedule and the rules will determine the presentation of time in the attendance sheet. Learn about it in the table below. Do not deduct any lunch time if employee works half day only If this is the rule of your company, please click on the checker. Leave it if it’s not.
Overtime Rules Overtime is to determine the rules for overtime in the weekly clocking schedule you define here. Learn about the rules in the table below. Early time for work before In time Sometimes employees come early for overtime for example the overtime starts at 8pm and they arrive at 7pm. If they logged in at 7pm, would you like to count the extra one-hour as overtime? Tick the checker if your company allows this rule.
The Flexi Schedule Flexi Clocking Schedule is a working schedule that does not include any late-ins, early outs or overtime. This is suitable for groups of workers where their working time is not fixed. 1. Click Clocking Schedule under the left panel. 2. Click Add Clocking Schedule. 3. Insert ID to represent the schedule (range from 1 to 999) 4. Name the schedule, e.g.: Normal hours 9am to 6pm. 5. Select Flexi under Work Schedule 6. Fill in description to remark the schedule, e.g.
3. Flexible break time 4. This feature allows a company to set a certain duration allowed for breaks for example from 12:30pm to 2:30pm. During this break time, employees are free to take their break hour but they have to be mindful of the preset limit. If the company set the break duration to 1 hour only, an employee who takes a break at 1:00pm must be back at the office by 2:00pm and those who take a break at 12:45pm, their break ends at 1:45pm.
Rules Descriptions Enable/Disable User Define work code for job costing records. Click Yes if you want the user to enter his/her workcode to specify his/her tasks in attendance report Maximum work hours to consider as same work day There are cases where an employee reports to work late at night and the working hours are extended until the next day. To avoid this confusion, you need to specify the maximum work hours of an employee for him/her work time to be considered as the same workday.
Learn about it in the table below.
First rounding time range - This function is entitled for the In time only. You can round the In time into your preferred time. For example: any transaction between 9:01 am – 9:15am will be rounded as 9:00am Last rounding time range - This function is entitled for the Out time only. You can round the Out time into your preferred time.
Do you want to include lunch/dinner time into overtime? Click Yes to include break time into overtime. Do you want to exclude full lunch/dinner if it’s greater than allowed? If you click Yes for this function, when an employee takes a break i.e. lunch or dinner more than the allowed minutes, the whole break minutes will be deducted from the total work time.
Overtime Rules Break is to determine the rules for break time allowed in the clocking schedule and the rules will determine the presentation of time in the attendance sheet. Learn about it in the table below. Overtime if total flexi work hour exceeds work hour of Define the number of hour considered ‘normal’ working hour for flexiwork for example 8 hours. If an employee exceeds that 8 hours, the next hour and after are considered as overtime.
Setup of Group Duty Roster Assign clocking schedules into group duty roster to generate a complete working calendar. Users are assigned into the same group duty roster if they are following the same clocking schedules. There are 2 types of group duty rosters: WEEKLY - Group duty roster for weekly basis. This is the most commonly used working rosters worldwide where working days fall on weekdays and offdays fall on weekends. SHIFT - Working schedule for daily basis.
4. Name the group duty roster, e.g.: 9:00am to 6:00pm. 5. Click Edit under Group Duty Roster tab. 6. Select Weekly under Roster 7. Click OK to proceed 8. Click Edit. 9. Click Add Schedule. Now you can start to select the clocking schedule to use this roster. 1. Define Day Type. 2. Select the clocking schedule to follow. 3. Define the effective date range to apply the calendar. 4. Click OK to save settings. Now you have the group duty roster ready to use.
1. Define Day Type according to the shift sequences, for example 3 work day followed by 1 rest days 2. Select the clocking schedule to follow (must use Daily Schedule) 3. Define the effective date range to apply the calendar. 4. Click OK to save settings. Software can support multiple shifts per day, maximum 3 shifts per day. To increase shift per day: 1. Click Edit 2. Change the value from 1 to 2 or under Shift/Day section 3.
Assign Users Into Group Duty Roster You can now assign users into a group duty roster. You can select individual users or all users under a department. 1. Click Edit under the Users tab. 2. Click Add to start to add users into the group duty roster. 3. Select users to add into this group duty roster. You can select users individually or by department. 4. Click OK to save settings.
Special Working Rules You can configure 5 special working rules under group duty roster to fit into your working environment. Overtime only after - Software accumulates work time of employees every day before employee can claim overtime during predefined time period (weekly, bi-weekly, semimonthly or monthly).
Set the schedule code under Auto Schedule when you are configuring group duty roster. 1. Click Auto Schedule 2. Define Day Type 3. Leave the Schedule code columns blank 4. Define the date range for roster to take effect 5. Select the schedule codes (maximum 3) under option Possible option of schedule code for open schedule attendance that has no pre-determined schedule code 6.
Leaves and Remark To Add Types of Leave You can create a list of leave types into Ingress. You can remark his/her attendance by displaying leave at Attendance Sheet. 1. Select Leave Type from the left panel. 2. Click Edit. 3. Click Add. 4. Name the Leave Type. 5. Add Description for this leave type. 6. Click OK to insert the new leave type into list. 7. Click Save to save settings.
To Add Remark During verification, employee can input a specific number at a device to represent a reason for abnormal attendance records. For example, a user inputs a 10 when he reports to work to indicate that he was late to work because he attended a sales meeting away from the office. You can create the list of work codes under the Remark column and also put a remark into users’ attendance in Attendance Sheet to describe his/her attendance records. 1. Click Remark from the left panel. 2. Click Edit. 3.
Attendance Sheet View and Edit Attendance Sheet displays all users’ attendance records. You see the IN-OUT records, work time, short time, overtime and leave taken. You can select to view by: Date range Department Late in Early out Extended break Absent Overtime On leave Miss punch Ingress provides flexibility for administrators to amend the attendance records. Records displayed in bold indicates that amendments were done.
1. Click Edit. 2. Move to the Leave Type or Remark column. 3. Select leave type or remark. 4. Click Save to save settings. Download Data from Devices Before you can view attendance data, it is advisable to download data from all devices. Attendance Sheet updates the records when there are any new data downloaded into the database. 1. Click Download in Attendance Sheet. 2. Select devices to download data from. 3. Recommended to check Remove transaction logs after download.
1. Click Import Transaction logs. 2. Specify the drive location of the USB flash disk. 3. Click From USB. 4. Define the Date Range of data to be imported into Ingress. 5. Select user ID. 6. Click Download to proceed. Generate Attendance Data Run Generate Attendance Data to force Ingress to repopulate and recalculate attendance records. You must generate attendance data after making changes to the clocking schedule or group duty roster. Changes will only take effect after this process. 1.
5. Check Convert from Data Audit List so Ingress checks into database for any new records. 6. Check Keep User Changed Data so Ingress will not erase any edit records done before this. 7. Click OK to proceed. Export Attendance Recordss You can export attendance records for use with payroll software. The exported records can be detailed (day-by-day) or summarized records. You can choose to save the output file in XLS or TXT format to be used by the payroll software.
5. Click Browse to determine the path location to save the output file. You can select to save in XLS or TXT. 6. Select the separators to use when exporting in TXT file. Ignore if you are exporting to XLS. 7. Select data fields from left panel. Double click data field to include into the right panel. 8. Arrange data fields in right panel to export. 9. Adjust the length of data field by changing value under Size column. 10. Click Save to save settings. During the export process: 1.
Export to Sage UBS Payroll (Malaysia market only) Ingress is customized to export attendance records into Sage UBS Payroll, whereby the arrangement of attendance records are fixed to fit the software. You must know the basic usages of Sage UBS Payroll before proceeding to the steps below. To export to Sage UBS Payroll: 1. Click Export Payroll. 2. Select Sage UBS template. 3. Select users individually or by department. 4. Define the effective date range. 5. Select payroll path to save the output file. 6.
Data Audit List Data audit list is the database that stores all transaction logs downloaded from devices. Ingress provides an easy interface to check transaction logs. All IN-OUT records are published in this page. You can choose to view transaction logs by: Date range Doors Users Work Code Check Type Verify Type These are raw data that can be exported in XLS, XLSX, TXT or CSV format. The output file can be imported into 3rd party software for further processing or evaluation. To export raw data: 1.
4. Double-click to select the data fields to be exported. 5. Arrange the data fields to be exported. 6. Adjust the length of the data fields by changing their value under the Size column. 7. Click Browse to define path location to save the file. 8. Define the effective date range to export raw data. 9. Click OK to export.
Chapter 8 Report This chapter guides you on the types of reports provided by Ingress for housekeeping purposes and how to generate them. Ingress provides you 8 types of commonly used reports to understand all IN-OUT and attendance records. You can have reports to display lists of users, devices and doors that are useful for housekeeping in the future. You can print the reports to keep as records or save them in a digital format (PDF, HTML, MHT, RTF, XLS, XLSX, CSV, TXT, XPS and JPEG).
Duty Calendar: This is a working calendar checklist for all or a particular work group. Remark Listing: A list of all work codes and its remarks (names). Electronic Time Card: The most general employee attendance record comprises of detailed clocking activities of an employee in a month including calculated work time, overtime and short time. The summary of attendance, tardiness and leave taken is also available in this report.
Preview, Print or Save Reports 1. Select report to preview or print. 2. Select the filter options from the left panel. 3. Click Generate. 4. Report preview at the right panel. 5. Other operations Print reports – click . Save in other digital format: • Click . • Select file format. • Configure the output file. • Click OK to proceed. Send via email: • Click . • Select file format. • Configure the output file. • Click OK to save into digital file. • New email created automatically from email provider.
Chapter 9 Settings in Ingress This chapter guides you in configuring the settings of Ingress for your own preference. This chapter will guide you in configuring Ingress to operate according to your preference. You can configure settings for: • Database configuration: You can initialize, backup or restore MySQL database of Ingress. • System Parameters settings: This page allows you to configure date/time and other display settings in Ingress.
Database Configuration 1. Fill in the database information by: Server: IP address where MySQL database install. By default, MySQL installs into the server together with Ingress server. Username: Login username of MySQL database. Password: Login password of MySQL database. Port: Set at 3306 by default. Change if you are using a different network port to communicate with the MySQL database. 2. Click Test Connection to try to connect to the MySQL database.
System Parameters Settings 1. Date, Time and Hour format: Select the format to display date, time and hour in Ingress and reports. 2. Mini Visual Map Display Number: Select to display 6, 9, or 12 visual maps onscreen during monitoring. 3. Auto Log Off: Set the maximum idle time before the system automatically logs off. 4. Server Download Transaction Log Interval: Set time interval to download transaction logs from devices automatically. Set 00:00 to disable this option if unnecessary. 5.
Field Customization Management 1. Click Edit. 2. Click Add to add a new field. 3. Insert the name of information, e.g.: Valid driving license. 4. Select type of data Text box – column to fill in text freely. Combo box – drop down to select description (require data from Item Data). Check box – box for check and uncheck. DateCombo box – column to display calendar for date selection. 5. Insert description into Item Data for Combo box to select. 6. Click Add to save into the list. 7.
Follow the steps below to insert watermark to your reports: 1. Click to select the image file (in JPEG format). 2. Select Display Mode: Center – watermark display at the center of page Stretch – watermark stretch to cover the whole page Zoom – watermark zoom to bigger size located at the center 3. Check Show Watermark in Report to activate watermark in reports. System User To create User Roles You must create roles to edit or view data in Ingress. To do this, follow the steps below: 1.
7. Click OK to save settings. Repeat steps above to create new user login account. Select the user account and press Edit Account to start to edit, or press Remove Account to delete the account permanently. Event To configure notifications by alarm and email 1. Select Alarm under Event. 2. Select Priority 1 from Select Priority Level. You can define events under different levels of priority. There are a total of 5 levels of priority ready to use.
To configure alarm alerts sound and color 1. Click Sound under Event. 2. Click Edit. 3. Click Add. 4. Select the sound file to be added into Ingress to use to alert users. 5. Click OK to save settings. To configure email alerts 1. Click Edit under Email Configuration. 2. Insert the information to connect to your SMTP email server. 3. Click Save to save settings. 4. Click Edit under Recipients Info. 5. Click Add. 6. Insert users’ email address and name. 7. Click OK to save settings.
Network Camera Integration Milestone server 1. Select Milestone under Network Camera Integration. 2. Click Edit. 3. Insert IP and Port of your Milestone server. 4. Insert Username and Password to log in to the Milestone server. 5. Click Test Connection to make sure connection establishes. Check items in step 3 and 4 if the connection fails. 6. Click OK to save settings. EpiCamera 1. Select EpiCamera under Network Camera Integration. 2. Click Edit. 3.
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