Owner's manual

27
CONTENTS
In “Clocking” tab, do the followings.
[1] Definethe“DayType”(OnlyapplicabletoWeeklyandFlexiSchedules)
• Normal working day for the schedule is identified as “Workday”.
• Off day for the schedule is identified as “Restday”.
[2] Definetimeintothecorrespondingtimeslots.Theymustbedefinedinpairsasbelow.(Onlyapplica-
bletoWeeklyandDailySchedules)
• In-Out refers to time when work starts and ends. The time that falls in between is the total
working time. Any working time that exceeds the Out time is treated as OT time. In-Out pair
is a compulsory pair.
• Break-Resume refers to the time that a break starts such as lunch, tea, dinner etc, and the
time that a break ends. The time falls in between is called break time. It is optional to deduct
break time from the total working time. The Break-Resume Column is not compulsory, as
this is an optional pair.
• OT-Done refers to the time that an OT starts and the time it finishes. The time that falls in
between are considered as OT time. It is not recommended to use the pair if overtime is
optional during the scheduled time period.
[3] “DoyouwanttouseOT/Doneasscheduledworkinsteadofovertime”(OnlyapplicableonWeekly
andDailySchedules)
• Enable it only if users are having 2 breaks during one working day, for example: In - Lunch
Break – Resume - Tea Break – Resume - Done. Working time is calculated based on In time
and Done time. Any time over Done time is treated as OT. Time falls between 2 breaks are
optional to be deducted from the total working hours.
• Disable it if you are not using the above function.
[4] “Pleasespecifythetimeintervalifyouwanttohaveratedifferentiateforovertime”.(Onlyapplicable
onWeeklyandDailySchedules)
• Only insert the time interval if your company applies a different OT rate for overtime. For
example: Normal OT rate is from 6pm to 8pm, and a different OT rate is for OT time from
8pm to 12am. Please insert 20:00 to 00:00.
• Ignore it if your company does not apply different OT rates to different working time.
[5] “Ifthisisarotationalshift,specifythequantityminutesbeforeshiftstarts.”(OnlyapplicableonDaily
Schedules)
• The number in the column refers to the delay time in minutes before a shift rotates. This
enables users to have enough time to clock in or clock out without causing huge traffic flow
at the terminal.
• Only insert the number for a rotational working roster or to open working roster.
[6] “Pleasespecifythemaximumnumberofin-outclockingforthisflexihoursschedule.”(Onlyapplica-
bleonFlexiSchedules)
• By default, flexi schedule always display 3 pairs clocking (6 time slots, In – Break – Resume
– Out – OT – Done).
• If 2 pairs clocking, the software will display In – Break –Resume – Out (4 time slots).
• If 1 pair clocking, the software will display only In–Out (2 time slots).
[7] “A subsequentclockingisconsideredif it’s thesameworkingdayif itisbeforemid-nightwithin”
(Only applicable on Flexi Schedules)
By default, all clocking within the same day is cut-off at
midnight (12:00am) to be considered as the same workday clocking. If the Company wants
to extend the cut-off pass midnight, the new cut-off time needs to be specified, for example:
03:00am.
[8] “Doublepunchforconsecutiveclockinginaclockingslotifitiswithinminutesof”(Onlyapplicableon
FlexiSchedules)
All clocking within this predefine time interval will be considered for one time slot
only, for example if IN time is 9:00am and the time interval is 15 min, any clocking by the same
person within that 15 min will be considered as IN time, taking the first time he clocks in.