User Manual Version 1.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Copyright EVS Broadcast Equipment S.A.– Copyright © 2003-2012. All rights reserved. Disclaimer The information in this manual is furnished for informational use only and subject to change without notice. While every effort has been made to ensure that the information contained in this user manual is accurate, up-to-date and reliable, EVS Broadcast Equipment cannot be held responsible for inaccuracies or errors that may appear in this publication.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D Table of Contents What's New 1. 2. INTRODUCTION 1 1.1. About the Application 1 1.2. About Clip Archive Metadata 2 INSTALLING THE APPLICATION 3 2.1. How to Install the Application 3 2.2. How to Modify, Repair or Remove the Installation 3. STARTING THE APPLICATION 3.1. Start-up Procedure 4. 10 15 15 3.1.1. After Installation 15 3.1.2. After Configuration 15 3.2. Main Window Overview 17 3.3. Managing Grids and Grid Data 18 3.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 5. 4.4.1. Requesting Comparison 36 4.4.2. Sync Dialog Box 36 4.4.3. Comparison Grid 38 4.4.4. Synchronizing the Clip Archive Metadata 41 4.5. Removing Clip Archive Metadata 43 4.6. Checking the Status of the Low-Resolution File 44 4.6.1. Requesting Check 44 4.6.2. Synchronize IPDirector Lores Window 44 CONFIGURING THE APPLICATION 5.1. Settings Window 47 5.1.1. Opening the Settings Window 47 5.1.2.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D What's New The changes linked to new features in version 1.1 are listed in the table below. In the user manual the icon on new and updated features. has been added in the left margin to highlight information Click the section number in the table to jump directly to the corresponding section. IV Section Description 3.2, 4.1, 4.4.1, 4.4.3, 5.3.9 Compare and sync with DIVA, starting from the IP2Archive database. 3.2, 4.1, 4.2.2, 4.3.2, 4.3.3, 4.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 1. Introduction 1.1. About the Application IP2Archive Deep Archive Sync is an application that allows a user to synchronize or remove clip archive metadata and to synchronize the content of the archive and restore process bins in IPDirector. The clip archive metadata can be synchronized between the IP2Archive and IPDirector database and/or between the IP2Archive and DIVA database.
EVS Broadcast Equipment S.A. - October 2012 1.2. Issue 1.1.D About Clip Archive Metadata In IPDirector archive metadata is added to clips by means of specific user fields. They allow a user to monitor the archive progress and status of each clip.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 2. Installing the Application 2.1. How to Install the Application To install the application, proceed as follows: 1. Double-click the EVS IP2Archive.exe to launch the IP2Archive Setup Wizard. The Welcome screen appears. 2. Click Next to continue. The End-User Licence Agreement screen appears. 2.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D 3. Read the license agreement on using IP2Archive in your country. Accept the agreement and click Next to continue. The Installation Folder screen appears. 4. Select the folder where the application has to be installed and click Next to continue. By default, the IP2Archive applications will be installed in the following folder: C:\Program Files\EVS Broadcast Equipment\IP2Archive\(for 32-bit 4 2.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 machines) or C:\Program Files (x86)\EVS Broadcast Equipment\IP2Archive\ (for 64-bit machines). The Setup Type screen appears. 5. Choose a setup type and click Next to continue. You can choose one of the following setup types: ◦ Complete: Installs all IP2Archive applications. Continue to step 7. ◦ Typical: Installs the most common IP2Archive applications, i.e. the database client software, the Deep Archive Manager and the EVS Software Player.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D 6. In the Custom Setup screen, select the applications that you want to install, and then click Next to continue. The Custom Setup screen shows a tree view of the IP2Archive applications that you can install. By default, the database client software, Deep Archive Manager and the EVS Software Player are selected. When you click a feature or subfeature, a description of the feature will be displayed and also the disk space requirements.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Enter the IP address of the database server. The default port number, i.e. 1521, has already been entered. Click Nextto continue. ◦ If database client software has already been installed, the Database Selection screen appears. Select the database name from the drop-down list and enter the username and password necessary to log onto the database. You can test the connection with the database by clicking the Test Login button. Click Next to continue.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D 8. Click Install to start the installation. The selected applications will be installed. 9. If the installation has been completed, click Finish to exit the Setup Wizard. 8 2.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 2.
EVS Broadcast Equipment S.A. - October 2012 2.2. Issue 1.1.D How to Modify, Repair or Remove the Installation To modify, repair or remove the installation of the application, proceed as follows: 1. Double-click the EVS IP2Archive.exe to launch the IP2Archive Maintenance Wizard. The Welcome screen appears. 2. Click Next to continue. The Modify, Repair or Remove Installation screen appears. 10 2.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 3. Do one of the following: ◦ If you want to modify the IP2Archive installation, e.g. add or remove certain applications, select Modify and click Next. Continue to step 4. ◦ If you want to repair the IP2Archive installation, e.g. fixing missing or corrupt files, shortcuts and registry entries, select Repair and click Next. Continue to step 6. ◦ If you want to remove the IP2Archive installation, select Remove and click Next. Continue to step .
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D The Custom Setup screen shows a tree view of the IP2Archive applications that you can install and deinstall. By default, the database client software, Deep Archive Manager and the EVS Software Player are selected. When you click a feature or subfeature, a description of the feature will be displayed and also the disk space requirements.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 7. Click Remove to remove IP2Archive from your computer. 8. Click Finish to exit the Setup Wizard. 2.
EVS Broadcast Equipment S.A. - October 2012 14 Issue 1.1.D 2.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 3. Starting the Application 3.1. Start-up Procedure 3.1.1. After Installation Double-click the IP2Archive Deep Archive Sync icon on your desktop to start the application. You can also start the application by double-clicking the executable file (.exe) in the installation folder. The splash screen appears. The application logs into the database. Then, the Settings window appears allowing you to configure the application.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D Enter your username and password and click Login. The main window of the application opens. You get an error notification if: • you have entered a wrong username or password. Contact your system administrator for the correct username and/or password. See section "Managing Users and User Rights" on page 58 for more information about creating users and assigning user rights. • you have omitted your username. • you have insufficient user rights.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 3.2. Main Window Overview The IP2Archive Deep Archive Sync main window consists of three main areas highlighted in the screenshot below. (1) Menu Bar The menu bar contains three menus: File, Settings and Help. The File menu contains only one command: Exit. It is used to exit the application. Click the File menu or use the keyboard shortcut keys ALT + F or F10 + F to open it. Click Exit or use the keyboard shortcut key X to exit the application.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D (2) Deep Archive and IPDirector Tab The Deep Archive tab allows you to search for clips in the IP2Archive database and compare their archive metadata with the archive metadata in the IPDirector or DIVA database See section "Deep Archive Tab" on page 27. In the IPDirector tab you can search for clips in the IPDirector database that have archive metadata but that are unknown in the IP2Archive database.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 3.3.4. Filtering Grid Data You can filter the data in a grid by using two types of filters: by one or more values from a particular column or by simple or complex criteria. Filtering Grid Data by Values From a Column To filter the data in a particular grid by one or more values from a particular column, proceed as follows: 1.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D How to Create a Simple Filter To create a simple filter, proceed as follows: 1. Hold your cursor over the header of the desired column, and then click the filter button appearing in the right corner. 2. From the drop-down list, select the option (Custom…). The Custom Filter dialog box appears. Here you can enter the criterion or the two criteria you want to filter the values of the selected column by. 3.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 How to Create a Complex Filter To create a complex filter, proceed as follows: 1. Apply a simple filter to a grid or filter a grid by selecting one or more values from a list of values. See above. At the bottom of the grid a filter bar appears. 2. In the filter bar, click the Customize button. A dialog box appears that allows you to create complex filters. The criteria of the active filter are displayed in a tree structure.
EVS Broadcast Equipment S.A. - October 2012 ◦ • Issue 1.1.D click the Filter button and select Add Group. To delete all criteria, click the Filter button and select the option Clear All. 4. Do one of the following: • To open an existing complex filter, click Open; • To save the current filter, click Save As; • To confirm the changes and close the dialog box, click OK; • To undo the changes, click Cancel. • To apply the changes, click Apply.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 3. Enter a name in the File Name field or use the default name, and then click Save to save the file. If the folder contains an Excel file with the same file name, a warning message will appear asking you if you want to replace the existing file. Click Yes to continue and No to cancel the operation. Once you have saved the file, a message box appears asking you if you want to open the newly generated Excel file.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D 4. Searching, Comparing and Synchronizing Clip Archive Metadata 4.1. Synchronization Workflows 4.1.1. Overview Three synchronization workflows can be performed in Deep Archive Sync: 4.1.2. • The user synchronizes the archive metadata of clips in the IPDirector database with the archive metadata of these clips in the IP2Archive database.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 4.1.3. Synchronizing IP2Archive Clip Archive Metadata To synchronize the clip archive metadata in the IP2Archive database with the clip archive metadata in the DIVA database, the following workflow has to be followed: 1. The user searches in the Deep Archive tab for clips in the IP2Archive database whose archive metadata has to be compared with the archive metadata of these clips in the DIVA database. 2. The user requests a comparison.
EVS Broadcast Equipment S.A. - October 2012 4.1.4. Issue 1.1.D Removing Clip Archive Metadata From IPDirector To remove the archive metadata in the IPDirector database of clips that are not known in the IP2Archive database, proceed as follows: 1. The user searches in the IPDirector tab for clips in the IPDirector database that have archive metadata. 2. Deep Archive Sync checks if these clips exist in the IP2Archive database or not. The clips that do not exist are returned. 3.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 4.2. Interface 4.2.1. Deep Archive Tab The Deep Archive tab allows you to search for clips in the IP2Archive database and request a comparison between their archive metadata and the archive metadata of these clips in the IPDirector or in the DIVA database. It also allows you to start the synchronization process. The main areas of the Deep Archive tab are highlighted on the screenshot below.
EVS Broadcast Equipment S.A. - October 2012 Area Issue 1.1.D Name Description 1 Search Bar The Search bar allows you to search for clips in the IP2Archive database using one or more search criteria. 2 Compare Buttons The Compare buttons allow you to compare the clip archive metadata in the IP2Archive database with the clip archive metadata in the IPDirector or in the DIVA database.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 The table below describes the main areas of the IPDirector tab. Area 1 Name Description Search Button, Remove Metadata for Selected Clips Button The Search button allows you to search for clips in the IPDirector database. The Remove Metadata for Selected Clips button allows you to start the removal of the archive metadata of the selected clips from the IPDirector database.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D Searching for Clips by VarID To search for clips in the IP2Archive database by their VarID, proceed as follows: 1. Enter (part of) the VarID in the VarId field. As soon as you type something in the VarId field, the check box next to the field is automatically selected. 2. Click to start the search. A warning message appears indicating the number of search results. If there are a lot of results, the loading can take some time. 3.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Searching for Clips by Filename To search for clips by their filename, proceed as follows: 1. (Optional) Select the Filename check box. 2. Enter (part of) the filename in the field next to the Filename check box. The check box will be automatically selected. 3. Click to start the search. The clips whose filename matches (part of) the filename you entered are displayed.
EVS Broadcast Equipment S.A. - October 2012 3. Click the Search button Issue 1.1.D to start the search. Searching for Clips by Content Type To search for clips in the IP2Archive database by their content type, proceed as follows: 1. (Optional) Select the Content Types check box. 2. From the drop-down list select the desired content type. Multiple content types can be selected. The Content Types check box will be automatically selected. 3. Click the Search button to start the search.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 ◦ Select the desired year, month and day. ◦ Click Clear to clear the currently selected date and select a new date. ◦ Click Today to select the current date. 4. In the To box, enter an end date for the period or select a date from the date picker. To display the clips whose archive status was last updated on a particular day, enter the same date as the one you entered in the Date Updated From box. 5. Click to start the search.
EVS Broadcast Equipment S.A. - October 2012 4.3.2. Issue 1.1.D Searching for Clips in IPDirector To search for clips in the IPDirector database with clip archive metadata that does not exist in the IP2Archive database, click the Search button 4.3.3. in the IPDirector tab. Search Results Deep Archive Tab The Search Results pane in the Deep Archive tab displays the clips that correspond to the search query performed in the search bar.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Data Description Progress Progress bar indicating the progress of the archive, purge, restore or remove hi-res process. Progress Description Textual description of the progress. Type Clip content type. Origins Source via which the clip was entered in the deep archive system. Hires Online Indicates if the high-resolution video file is present on the nearline storage or not. A green icon ( ) indicates that the high-resolution file is online.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D Data Description Archive Progress Progress bar indicating the progress of the archive, purge, restore or remove hi-res process. Archive Progress Message Textual description of the progress. Error Error message indicating that the clip was not found in the IP2Archive database. 4.4. Comparing Clip Archive Metadata 4.4.1.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 The table below describes the main areas of the Sync dialog box. Area Name Description 1 Comparison Grid The Comparison grid displays the clip archive metadata originating from the IP2Archive database next to the clip archive metadata originating from the IPDirector or the DIVA database. 2 Preview, Print and Export The data displayed in the Comparison grid can be Buttons printed and exported to Excel.
EVS Broadcast Equipment S.A. - October 2012 4.4.3. Issue 1.1.D Comparison Grid Introduction In the Comparison grid the clip archive metadata in the IP2Archive database is compared with the clip archive metadata in the IPDirector or in the DIVA database. Clip Data Compared With the IPDirector Database The Comparison grid in the IPDirector Sync dialog box displays the following data: 38 4.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Data Description VarID A 32-character ID with variable length and format. It is automatically assigned by IPDirector to new clips. It is mainly used to ensure redundancy on the system. Sync Status Synchronization status of the clip. The clip can have one of the following statuses: • In sync: The archive metadata of the clip has been synchronized. • Sync candidate: The archive metadata of the clip has to be synchronized.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D Data Description Bins Deep Archive Name of the IPDirector archive or restore bin in which the clip is located as stored in the IP2Archive database. Bins IPDirector Name of the IPDirector archive or restore bin in which the clip is located as stored in the IPDirector database. Error An error message that indicates what the difference is between the data in the IP2Archive database and the IPDirector database.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Data Description Progress DIVA Progress bar indicating the progress of the archive, purge, restore or remove hi-res proces as stored in the DIVA database. Progress Message Deep Archive Textual description of the progress as stored in the IP2Archive database. Progress Message DIVA Textual description of the progress as stored in the DIVA database.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D synchronize the content of the archive and restore bins in IPDirector. See section "Synchronize Bins Tab" on page 49. Continue to step 3. ◦ If you are synchronizing the data between IP2Archive and DIVA, then the synchronization is performed. 3. Click the Yes, Both Bins And Metadata button if you want Deep Archive Sync to both synchronize the clip archive metadata and the content of the archive and restore bins in IPDirector.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 4.5. Removing Clip Archive Metadata After you have searched for the clips in the IPDirector database that have clip archive metadata that does not exist in the IP2Archive database (See section "Searching for Clips in IPDirector" on page 34.), you can remove this clip archive metadata in the IPDirector database. To remove the archive metadata of clips, click the Synchronize button in the IPDirector tab.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D 4.6. Checking the Status of the LowResolution File 4.6.1. Requesting Check Once you have searched for the desired clips in the Deep Archive tab, you can request Deep Archive Sync to check in the IPDirector database if a low-resolution file exists for the clips in questions. Click the Check if Lores Exists in IPDirector button to start the check. A dialog box appears displaying the ID and filename of the clips.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 The following information is displayed: Column Description Clip Found If the low-resolution file is found to be online, this check box will be automatically selected. VarID VarID of the clip. XT The icon appears when the clip is available on the XT server. Hires The icon appears when the high-resolution video file is online. Lores The icon appears when the low-resolution video file is online. 4.
EVS Broadcast Equipment S.A. - October 2012 Column Description Status Archive status of the clip. Required Action One or more actions that have to be performed to get the low-resolution video file online again. The following messages can appear here: Error • Generate lores (in case the high-resolution file is online) • Restore hires, then generate lores (in case the high-resolution file is not online, but has been archived to LTO).
IP2Archive - User Manual - Deep Archive Sync Version 1.1 5. Configuring the Application 5.1. Settings Window 5.1.1. Opening the Settings Window The Settings window allows you to configure your application. The first time the application is launched after it has been installed, the Settings window opens automatically. The Settings window can also be accessed through the Settings menu. 5.1.2. Overview Setup Categories The settings can be divided into three setup categories.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D Setup Category Description User Settings These settings can be configured by each individual user. Global Settings These settings can only be configured by the system administrator and by an eventual superuser. System Settings These settings configure the general functioning of the application. They can only be configured by the system administrator. Currently, only the System Settings tab contains settings.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 5.2. Global Settings 5.2.1. Accessing the Global Settings The Global settings can be accessed by clicking the Global Settings tab in the Settings window. 5.2.2. Synchronize Bins Tab In the Synchronize Bins tab you can configure the synchronization of the content of the IPDirector bins by Deep Archive Sync.
EVS Broadcast Equipment S.A. - October 2012 • Global Password • Error Handling • IPDirector API • IPDirector Bins • IPDirector Metadata • DIVA Issue 1.1.D For each subcategory a tab is provided. The Directories and MAD Options tab do not contain settings. 5.3.3. Oracle Connection Tab The Oracle Connection tab allows you to configure the connection with the Oracle database. Entering the Database Name In this field you have to enter the name of the database the application has to connect to.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Entering the Login Name In this field you have to enter a login name. If the Use This Login Name check box is selected, the login name will automatically appear in the Oracle login dialog box at startup. Entering a Password In this field you have to enter a password. If the Use Auto Login check box is selected, the application automatically logs into the selected database at start-up. The Oracle login dialog box does not appear.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D If the login name or password is invalid, then a message box appears with the following message: ‘ORA-01017: invalid username/password; logon denied’. If the database name is invalid, then a message box appears with the following message: ‘ORA-12154:TNS: could not resolve the connect identifier specified’. If you omit the password, then a message box appears with the following message: ‘ORA-01005: null password given; logon denied’.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 To be able to configure the e-mail account, you have to select the Send E-Mail check box. The fields in the Mail System Settings and Mail Message Settings group box become available. Configuring an E-Mail Account In the Mail System Settings group box you have to enter the IP address and port number of the SMTP server and specify a timeout. In the SMTP Login group box you can enter a username and password.
EVS Broadcast Equipment S.A. - October 2012 5.3.5. Issue 1.1.D Global Password Tab The Global Password tab allows you to set a password that the superuser(s) has/have to enter to be able to edit the Global settings of the application, if any. To apply the password, you have to click the Apply button. 5.3.6. Error Handling Tab The Error Handling tab is used to configure the error handling by the application. This tab will only be used by the EVS administrator.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 where the application is installed. In the Not Logged Error(s) pane, errors can be typed for which no log was created. By default, this check box is selected. Handling Handled Errors If the Save the Unforced Error Log’s check box is selected, the log of the error is saved in the database and in a folder on the computer where the application is installed. By default, this check box is selected.
EVS Broadcast Equipment S.A. - October 2012 5.3.8. Issue 1.1.D IPDirector Metadata Tab IP2Archive Deep Archive Sync will check the clip archive metadata in the IPDirector database and/or the DIVA database by checking a number of custom user fields. These user fields are linked to a particular IPDirector metadata profile.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 Note If you have a slow connection, the frequency should better be reduced. If you have a fast connection, the frequency can be raised. 5.3.9. DIVA Tab The DIVA tab allows you to configure the connection with the DIVA API. In the Manager field, select the name of the DIVA Manager Deep Archive Sync has to communicate with through the DIVA API. The name of the DIVA Manager has been configured in the database.
EVS Broadcast Equipment S.A. - October 2012 Issue 1.1.D 6. Managing Users and User Rights 6.1. Introduction The users and user rights of the application are managed in the MADConfig application. This application allows the system administrator to: • create users for the application within a department of a company; • assign a username and password to log into the application; • create user groups and assign user rights to each group; • add users to a user group.
IP2Archive - User Manual - Deep Archive Sync Version 1.1 6.3. Overview Deep Archive Sync User Rights The following user rights have been defined in MADConfig: User Right Meaning Start Deep Archive Sync The user can start Deep Archive Sync. Synchronize IPDirector The user has rights to synchronize IPDirector. Synchronize IPDirector Lores The user has rights to synchronize with IPDirector to restore low-resolution files. Synchronize with DIVA The user has rights to synchronize with DIVA. 6.
EVS Broadcast Equipment S.A. - October 2012 60 Issue 1.1.D 6.
EVS Broadcast Equipment Liège Science Park 16, rue Bois St Jean B-4102 Ougrée Belgium Corporate Headquarters North & Latin America Headquarters Asia & Pacific Headquarters Other regional offices available on +32 4 361 7000 +1 973 575 7811 +852 2914 2501 www.evs.tv/contact To learn more about EVS go to www.evs.
