USER MANUAL Deep Archive Manager Version 3.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Copyright EVS Broadcast Equipment S.A.– Copyright © 2003-2013. All rights reserved. Disclaimer The information in this manual is furnished for informational use only and subject to change without notice. While every effort has been made to ensure that the information contained in this user manual is accurate, up-to-date and reliable, EVS Broadcast Equipment cannot be held responsible for inaccuracies or errors that may appear in this publication.
EVS Broadcast Equipment S.A. - July 2013 2 Issue 3.5.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Table of Contents TABLE OF CONTENTS 3 WHAT'S NEW 6 1. ABOUT THE APPLICATION 1 2. INSTALLING THE APPLICATION 3 2.1. How to Install the Application 3 2.2. How to Modify, Repair or Remove the Installation 9 3. 13 3.1. After Installation 13 3.2. After Configuration 13 4. INTERFACE 15 4.1. Main Window Overview 15 4.2. Clip Data 19 4.3. Archive Candidates Tab 20 4.4. Refused Tab 22 4.5. Archive Queue Tab 24 4.6.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 5.5.1. Manually Archiving Clips 54 5.5.2. Automatically Archiving Clips 55 5.5.3. Archiving Refused Clips 55 5.5.4. Archiving Purged Clips 56 5.5.5. Clip Archive Status 57 5.5.6. Manually Refusing Clips 57 5.5.7. Automatically Refusing Clips 58 5.5.8. Locking and Unlocking Clips 59 5.6. Removing High-Resolution Files 60 5.6.1. Manually Removing High-Resolution Files 60 5.6.2. Automatically Removing High-Resolution Files 61 5.6.3.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 6.7. Performing Basic Calculations on Grid Data 83 6.7.1. Basic Calculations and Footers 83 6.7.2. Performing Basic Calculations on the Data of a Single Column 83 6.7.3. How to Perform Basic Calculations on Grouped Grid Data 86 6.7.4. How to Remove a Footer 87 6.8. Printing and Exporting Grid Data 88 6.8.1. Print and Export Toolbar 88 6.8.2. Printing Grid Data 88 6.8.3. Exporting Grid Data 88 7. CONFIGURING THE APPLICATION 7.1.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D What's New In the Deep Archive Manager user manual the icon to highlight information on new and updated features. has been added on the left margin The changes linked to new features in version 3.5.8.0 are listed below. Online help is now available. An error message appears if you try to log in with an expired user account. • See section "After Configuration" on page 13. A counter has been added to each tab.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 1. About the Application General Description The Deep Archive Manager can be considered the portal to the deep archive system. It allows librarians to manage the nearline storage by archiving and restoring clips to and from the deep archive. It displays the clips that have been requested in IPDirector to be archived or restored. In the first case, the clips are displayed as archive candidates.
EVS Broadcast Equipment S.A. - July 2013 2 Issue 3.5.D 1.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 2. Installing the Application 2.1. How to Install the Application To install the application, proceed as follows: 1. Double-click the IP2Archive.exe to launch the IP2Archive Setup Wizard. The Welcome screen appears. 2. Click Next to continue. The End-User License Agreement screen appears. 3. Read the license agreement on using IP2Archive in your country. Accept the agreement and click Next to continue. The Installation Folder screen appears.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 4. Select the folder where the application has to be installed and click Next to continue. By default, the IP2Archive applications will be installed in the following folder: C:\Program Files\EVS Broadcast Equipment\IP2Archive\(for 32-bit machines) or C:\Program Files (x86)\EVS Broadcast Equipment\IP2Archive\ (for 64-bit machines). The Setup Type screen appears. 5. Choose a setup type and click Next to continue.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 The Custom Setup screen shows a tree view of the IP2Archive applications that you can install. By default, Deep Archive Manager, the database client software, the EVS Software Player, the IP2Archive documentation and Configurator are selected. When you click a feature or subfeature, a description of the feature will be displayed and also the disk space requirements.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Enter the IP address of the database server. The default port number, i.e. 1521, has already been entered. Click Next to continue. ◦ If the database client software has already been installed, the Database Selection screen appears. Select the database name from the drop-down list and enter the username and password necessary to log onto the database. You can test the connection with the database by clicking the Test Login button.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 8. Click Install to start the installation. The selected applications will be installed. 2.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 9. If the installation has been completed, click Finish to exit the Setup Wizard. ◦ If the View Readme File check box is selected, a text file containing the IP2Archive release notes will be opened. ◦ If the second check box is selected, the Configurator application will be launched. This application will allow to configure the installed applications.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 2.2. How to Modify, Repair or Remove the Installation To modify, repair or remove the installation of the application, proceed as follows: 1. Double-click the IP2Archive.exe to launch the IP2Archive Maintenance Wizard. The Welcome screen appears. 2. Click Next to continue. The Modify, Repair or Remove Installation screen appears. 3. Do one of the following: ◦ If you want to modify the IP2Archive installation, e.g.
EVS Broadcast Equipment S.A. - July 2013 ◦ Issue 3.5.D If you want to remove the IP2Archive installation, select Remove and click Next. Continue to step 7. 4. In the Custom Setup screen, select the applications that you want to (de)install. The Custom Setup screen shows a tree view of the IP2Archive applications that you can install and deinstall. By default, Deep Archive Manager, the database client software, the EVS Software Player, the IP2Archive documentation and Configurator are selected.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Any features that you have added in the Custom Setup screen will be installed. Any features that you have removed will be uninstalled. The installed features that you haven't modified will be skipped. Continue to step 8. 6. Click Repair to repair the installation of EVS IP2Archive. Continue to step 8. 7. Click Remove to remove IP2Archive from your computer. 2.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 8. Click Finish to exit the Setup Wizard. 12 2.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 3. Starting the Application 3.1. After Installation Double-click the Deep Archive Manager icon on your desktop to start the application. You can also start the application by double-clicking the executable file (.exe) in the installation folder. The splash screen appears. The application logs into the database. Then, the Settings window appears allowing you to configure the application. See section "Settings Window" on page 90. 3.2.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D To be able to log into the application, you need to belong to a user group that has a role which allows to use the application. Enter your username and password and click Login. The main window of the application opens. You get an error notification if: • you have entered a wrong username or password. • you have omitted your username. • you have insufficient user rights. • your user account has expired.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4. Interface 4.1. Main Window Overview General Description The main window displays the clips that have been requested to be archived, restored or archived. It allows the user to manually start the archive, restore or purge process for a selection of clips. It also allows to monitor the status and progress of these processes for each clip.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Menu Bar The menu bar contains three menus: File, Settings and Help. The File menu contains only one command: Exit. It is used to exit the application. Click the File menu or use the keyboard shortcut keys ALT + F or F10 + F to open it. Click Exit or use the keyboard shortcut key X to exit the application. The Settings menu doesn’t contain any commands. It immediately gives access to the application settings.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Tab Description 29. Hires Removed Tab This tab displays a list of clips whose high-resolution video file has been removed from the nearline storage. You can search for and select the clips whose high-resolution video file needs to be restored to the nearline storage and initiate the restoring process. See section "Hires Removed Tab" on page 30.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Counter Each tab has a counter indicating the number of records it contains. It should be noted that the counter does not take into account the filters that may be possibly applied. 18 4.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4.2. Clip Data The grids in all the tabs of Deep Archive Manager display the following clip data: Data Description VarID A 32-character ID with variable length and format. It is automatically assigned by IPDirector to new clips. It is mainly used to ensure redundancy on the system. Clip Name Name of the clip. Filename Name of the corresponding high-resolution video file and its extension.
EVS Broadcast Equipment S.A. - July 2013 4.3. Issue 3.5.D Archive Candidates Tab General Description The Archive Candidates tab displays the clips that have been requested to be archived. The request can originate from IPDirector, but can also originate from other systems, for example Final Cut Pro or an EVS playout system. It allows to manually accept or refuse clips to be archived.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Candidates Grid The Candidates grid displays the clips who may qualify to be archived. The following additional clip information is displayed: • OnAirDate: The date and time the clip was broadcasted. This only applies to clips that originate from a playout system. • / : This button indicates if a clip can be automatically refused after a certain period of time or not. Depending on your user rights, this button will be available or not.
EVS Broadcast Equipment S.A. - July 2013 4.4. Issue 3.5.D Refused Tab General Description The Refused tab displays a list of clips that have been manually refused by the user in the Archive Candidates tab or that have been automatically refused by Deep Archive Manager. It allows to archive the clips that have been refused.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Refused Grid By default, the Refused grid displays the clips that have been refused in the past 7 days. This can be modified in the settings. See section "Options Tab" on page 93. The following additional clip data is displayed: • Date Refused: Date and time the clip was refused. • Refuse Reason: Reason the clip was refused.
EVS Broadcast Equipment S.A. - July 2013 4.5. Issue 3.5.D Archive Queue Tab General Description The Archive Queue tab displays a list of clips that have been requested to be archived. Clip Data The following additional clip data is displayed: 24 • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Clip Priority The clips are displayed in order of priority. Clips at the top of the queue will be archived first. By default, new clips are added at the bottom of the queue. The maximum number of clips that can be simultaneously archived can be configured in the Configurator. Four buttons are provided that allow you to change the order of priority of clips by moving them up or down the queue.
EVS Broadcast Equipment S.A. - July 2013 4.6. Issue 3.5.D Archived Tab General Description The Archived tab displays the clips that have been archived to LTO and of which the highresolution file is still available on the IPDirector nearline storage. It also displays the clips that have been fully restored to the nearline storage. It allows you to remove the highresolution file from the nearline storage or to purge the clips from LTO again.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Archived Grid By default, the Archived grid displays the clips that have been archived or fully restored in the past 7 days. This can be changed in the settings. See section "Options Tab" on page 93. The following additional clip data is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D With the Remove Hires button you can manually start the removal of the high-resolution file from the nearline storage of the archived and restored clips. Partially restored clips can only be removed from the nearline in IPDirector. With the Purge button you can manually initiate the removal of the highresolution files from LTO tape of the archived and restored clips.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4.7. Remove Hires Queue Tab General Description The Remove Hires Queue tab displays a queue of clips whose high-resolution video file has been requested to be removed from the nearline storage. Clip Data The following additional clip data is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
EVS Broadcast Equipment S.A. - July 2013 4.8. Issue 3.5.D Hires Removed Tab General Description The Hires Removed tab displays the clips whose high-resolution file has been removed from the IPDirector nearline storage. It allows you to restore the high-resolution file again to the nearline, or to purge the clip from LTO tape.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Hires Removed Grid The Hires Removed grid displays a list of clips whose high-resolution file has been archived and has been removed from the IPDirector nearline storage. The following additional clip data is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Note Depending on your user rights the Restore button, Purge button or the Selected Clips grid will be available or not. 32 4.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4.9. Restore Queue Tab General Description The Restore Queue tab displays a queue of clips that have been requested to be restored to the IPDirector nearline storage. Clip Data The following additional clip data is displayed: 4. Interface • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Clip Priority The clips are displayed in order of priority. The high-resolution file of the clips at the top of the queue will be restored first. By default, new clips are added at the bottom of the queue. The maximum number of high-resolution files that can be simultaneously restored can be configured in the Configurator. Four buttons are provided that allow you to change the order of priority of clips by moving them up or down the queue.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4.10. Restored Tab General Description The Restored tab allows you to search for and purge the clips that have been (partially) restored to the IPDirector nearline storage, or to remove their high-resolution file from the IPDirector nearline storage. Illustration The Restored tab contains the areas highlighted on the screenshot below: Area Description The table below describes the various parts of the Restored tab: Part 4.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Restored Grid By default, the Restored grid displays the clips that have been restored in the past 7 days. This can be modified in the settings. See section "Options Tab" on page 93. The following additional clip data is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Selected Clips Grid This grid contains the clips to be purged or of which the high-resolution file should be removed from the IPDirector nearline storage. Four buttons are provided allowing you to add and remove clips: Button Description With this button you can add one or more clips to the Selected Clips grid. With this button you can add all the clips to the Selected Clips grid.
EVS Broadcast Equipment S.A. - July 2013 4.11. Issue 3.5.D Purge Candidates Tab General Description The Purge Candidates tab displays the clips that have been automatically requested to be purged. The actual purge still has to be confirmed by the user. Illustration The Purge Candidates tab contains the areas highlighted on the screenshot below: Area Description The table below describes the various parts of the Purge Candidates tab: Part 38 Name Description 1.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Purge Candidates Grid This grid displays the clips that qualify to be purged according to the criteria set in the Configuration tab of the Configurator. By consequence, this grid is filled up automatically. The request to purge the clips has been performed automatically. The following additional clip information is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip.
EVS Broadcast Equipment S.A. - July 2013 4.12. Issue 3.5.D Purge Queue Tab General Description The Purge Queue tab displays a queue of clips that have been requested to be purged from LTO tape. Clip Data The following additional clip data is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4.13. Purged Tab General Description The Purged tab allows you to re-archive the clips that have been purged from LTO tape. Illustration The Purged tab contains the areas highlighted on the screenshot below: Area Description The table below describes the various parts of the Purged tab: Part 4. Interface Name Description 1. Purged grid This grid displays the clips that have been purged from LTO tape. 2.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Purged Grid By default, the Purged grid displays the clips that have been purged from LTO in the past 7 days. This can be modified in the settings. See section "Options Tab" on page 93. The following additional clip data is displayed: • Size: The size of the high-resolution file. • TC In: The start timecode of the clip. • TC Out: The end timecode of the clip. • Duration: The duration of the clip without guardbands.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 4.14. Search Tab General Description The Search tab allows you to search for clips in the IP2Archive database using a number of search criteria. Search Criteria Clips can be searched by their: • VarID • filename • clipname • tape ID • video format • origins • content type • date or period their archive status was last updated in Deep Archive Manager • archive status.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D The data in the search results grid can be sorted, filtered and grouped. See section "Managing Grids and Grid Data" on page 72. 44 4.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5. Archiving, Restoring and Purging Clips 5.1. Workflow Description Requests to archive clips originating from different sources (e.g. non-linear editing systems, playout systems, IPDirector) appear in Deep Archive Manager. Depending on the settings of Deep Archive Manager, these requests are either automatically processed, or a user has to manually confirm or decline them first.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Diagram The diagram below displays the various stages in the archive, hires removal, restore and purge processes. 46 5.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.2. Searching for Clips 5.2.1. Introduction Deep Archive Manager allows you to search for clips in two possible ways: 5.2.2. • You can use the search bar that is provided in the Archive Candidates, Refused, Archived, Hires Removed, Restored and Purged tab to search for clips with a specific archive status. For example, in the Archived tab you can search for clips that have been archived. • You can also make use of the Search tab.
EVS Broadcast Equipment S.A. - July 2013 3. Click Issue 3.5.D to start the search. The clips whose clipname matches (part of) the clipname you entered are displayed. Searching by Tape ID To search for clips using the tape ID, proceed as follows: 1. (Optional) Select the Tape Id check box. 2. Enter (part of) the tape ID in the field next to the Tape Id check box. The check box will be automatically selected. 3. Click to start the search.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 3. Click the Search button to start the search. Searching by Date To search for clips that have been rejected, archived, restored, purged or of which the high-resolution video file was removed on a particular day or in a particular period, proceed as follows: 1. Open the desired tab. 2. Select the Date From box or check if it has been selected. 3. In the Date From box, do one of the following: ◦ Enter the desired start date. Proceed to step 5.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D To display the clips that have been rejected, archived, restored, purged or of which the high-resolution video file was removed on a particular day, enter the same date as the one you entered in the Date Removed From box. 6. Click to start the search. Searching by Update Period To search for clips in the IP2Archive database by the date or period their archive status was last updated in Deep Archive Manager, proceed as follows: 1.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.3. Previewing Clips Introduction Deep Archive Manager allows you to open a media player and previewing a particular clip by clicking the Play Lores File button . Note To be able to play back the low-resolution video file, Deep Archive Manager should be connected with IPDirector through the IPDirector API. See section "IPDirector API Tab" on page 102. If the low-resolution video file is not online, the following error message will appear.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D The table below describes the various areas of the media player: Area Name Description 1 Video Display The file is played back in the video display. 2 Timecode Field The Timecode field displays the timecode value corresponding to the current position of the file being played back. 3 SnapShot Button The SnapShot button is used to take a screenshot of a particular frame of the source file.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 How to Move Through the Loaded Video File You can move through the loaded video file in several ways. You can: 5.4. • click at a specific point on the timeline, or • drag the Current Position marker, or • enter a timecode in the Timecode field, or • click one of the transport buttons. Adding Notes to Clips Deep Archive Manager allows you to add one or more notes to a clip. To do this, proceed as follows: 1. Click the Edit Notes button.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 5.5. Archiving and Refusing Clips 5.5.1. Manually Archiving Clips To manually initiate the archiving of one or more clips, proceed as follows: 1. Open the Archive Candidates tab and select the desired clips in the Candidates grid. Multiple clips can be selected. To select a consecutive group of clips, click the first item, press and hold down the SHIFT key, and then click the last item.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.5.2. Automatically Archiving Clips In the Configurator one can specify which types of clips should be automatically archived by Deep Archive Manager. These clips will not pass the Archive Candidates tab, but will immediately appear in the Archive Queue tab. 5.5.3. Archiving Refused Clips To archive a clip that has been refused, proceed as follows: 1. Open the Refused tab. 2. Select the desired clips from the Refused grid.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Note If have selected a clip whose high-resolution video file is not online, a warning will appear. Click Yes to continue, or No to abort the action. Move the clip in question back to the Refused grid and retry archiving the clips. 5.5.4. Archiving Purged Clips To archive the hi-res video file of purged video clips again, proceed as follows: 1. Open the Purged tab. 2. Select the desired video clips from the Purged grid.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Note If have selected a clip whose high-resolution video file is not online, a warning will appear. Click Yes to continue, or No to abort the action. Move the clip in question back to the Candidates grid and retry archiving the clips. 5.5.5. Clip Archive Status A clip can have the following archive statuses: 5.5.6. Status Description Request archive A request to archive the clip has been performed.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Note If you switch to another tab when there are still items in the Selected Clips grid, a warning will appear. If you click Yes, the selected clips will be removed from Selected Clips grid and the other tab will be opened. If you click No, you will remain in the current tab and the selected clips won’t be removed. 3. Click the Refuse button clips don’t have to be archived.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.5.8. Locking and Unlocking Clips A certain time after clips appear in the Archive Candidates tab, they are automatically refused and moved to the Refused tab. Deep Archive Manager allows you to prevent this by locking clips. Locked clips aren’t automatically refused. To lock a clip, click the corresponding Lock for Removal button visible in the Archive Candidates tab. .
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 5.6. Removing High-Resolution Files 5.6.1. Manually Removing High-Resolution Files To remove the high-resolution file of one or more clips from the nearline storage after they have been archived or after they have been restored, proceed as follows: 1. Open the Archived or Restored tab. 2. Search for and select the desired clips from the Archived or Restored grid. Multiple clips can be selected.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.6.2. Automatically Removing High-Resolution Files In the Configurator one can specify for which types of clips the high-resolution video file should be automatically removed after a certain period of time from the nearline storage. 5.6.3. Locking and Unlocking Archived Clips Depending on the settings, Deep Archive Manager can automatically remove the highresolution file of particular clips.
EVS Broadcast Equipment S.A. - July 2013 5.6.5. Issue 3.5.D Clip Remove Hires Status A clip can have one of the following statuses: 62 Status Description Remove hires candidate The clip has been added to the Archived tab and its highresolution video file is a potential candidate to be removed from LTO tape. Request remove hires A request to remove the high-resolution video file of the clip from the nearline storage has been performed in Deep Archive Manager.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.7. Restoring Clips 5.7.1. Restoring High-Resolution Files To restore the archived high-resolution file of one or more clips to the nearline storage, proceed as follows: 1. Open the Hires Removed tab. 2. Search for and select the desired clips from the Hires Removed grid. Multiple clips can be selected. To select a consecutive group of clips, click the first item, press and hold down the SHIFT key, and then click the last item.
EVS Broadcast Equipment S.A. - July 2013 5.7.2. Issue 3.5.D Clip Restore Status A clip can have the following restore statuses: 64 Status Description Request restore A request to restore the high-resolution video file of a clip has been performed in Deep Archive Manager or in IPDirector. A deep archive system has not yet been assigned. Restore candidate The clip has been added to the Hires Removed tab of the Deep Archive Manager.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.8. Purging Clips 5.8.1. Manually Purging Archived Clips With Online High-Resolution File To purge from LTO tape the high-resolution video file of one or more clips in case this highresolution video file is still available online, proceed as follows: 1. Open the Archived tab. 2. Search for and select the desired clips from the Archived grid. Multiple clips can be selected.
EVS Broadcast Equipment S.A. - July 2013 5.8.2. Issue 3.5.D Manually Purging Archived Clips Without High-Resolution File Online To purge from LTO tape the high-resolution video file of one or more clips in case this highresolution video file is no longer available online, proceed as follows: 1. Open the Hires Removed tab. 2. Search for and select the desired clips from the Hires Removed grid. Multiple clips can be selected.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.8.3. Manually Purging Restored Clips To purge from LTO tape the high-resolution video file of one or more restored clips, proceed as follows: 1. Open the Restored tab. 2. Search for and select the desired clips from the Restored grid. Multiple clips can be selected. To select a consecutive group of clips, click the first item, press and hold down the SHIFT key, and then click the last item.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 2. Click to add the selected clips to the Selected Clips grid. You can also double-click a clip to add it. Note If you switch to another tab when there are still items in the Selected Clips grid, a warning will appear. If you click Yes, the selected clips will be removed from Selected Clips grid and the other tab will be opened. If you click No, you will remain in the current tab and the selected clips won’t be removed. 3.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 5.9. Warnings and Errors 5.9.1. Warnings Clips can enter the deep archive system through various channels or ‘origins’, e.g. Final Cut Pro, IPDirector, a playout system. If a clip has been requested multiple times to be archived in the same application or through the same channel, then a warning message and warning icon 5.9.2. appear in Deep Archive Manager.
EVS Broadcast Equipment S.A. - July 2013 5.9.3. Issue 3.5.D Handling Errors From the Deep Archive System Retrying Errors To retry a task, e.g. archiving, restoring, removing hi-res, or purging of a particular clip, that gave an error message originating from the deep archive system, proceed as follows: 1. Click the Retry button . A dialog box appears. 2. Select: 70 ◦ the first retry method, if you want Deep Archive Manager to automatically return to the status prior to the error status.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Deleting Errors To delete a task, e.g. archiving, restoring, removing hi-res, or purging of a particular clip, that gave an error message originating from the deep archive system, proceed as follows: 1. Click the Delete button . A dialog box appears asking you to confirm the action. 2. Click Yes to continue. The clip will disappear from the current tab and will appear in the tab it originated from.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 6. Managing Grids and Grid Data 6.1. About Managing Grids and Grid Data In the application most of the data is displayed in grids. Each grid consists of a number of columns containing specific information. The application provides you a number of functions that allow you to organize the display of data in the grids to be clearer and more comprehensible. This will enable you to find back information much faster.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 6.3. Manipulating Grid Columns 6.3.1. Adjusting the Width of a Grid Column To manually adjust the width of a particular column, drag the right or left border of the column header until the column has the desired width. To manually change the width of a column to fit its contents, double-click the boundary on the right side of the column header. If you hold your cursor over a column header border, it will change into a double-headed arrow.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D A black prohibition sign will indicate where the column cannot be inserted. 3. Release the left mouse button to insert the column. You can also reorder the columns of a grid by using the Show/Hide/Move button: 1. Click on the left side of the first column header. A drop-down list containing the headers of the grid columns appears. The column headers are listed in the order in which the columns are displayed in the grid.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 6.3.3. Removing a Grid Column If you want less information to be displayed in a grid, you can remove some columns. To remove a column from a grid, right-click its header and then select the option Remove This Column from the context menu. The removed column will be added to the dialog box containing the columns that can be added to the grid. In a later stage, the removed column can be added again to the grid. 6.3.4.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 2. From the list, select the header of the column you want to add to the grid. 3. Drag the column header to the desired position in the grid. Two green arrows will appear indicating where you can insert the column. A black prohibition sign or cross will appear if you try to insert the column in a location where it cannot be inserted. 4. Release the left mouse button to insert the column. 6.3.5.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 6.4. Sorting Grid Data Every grid can be sorted according to the values in one of the columns. You can sort text (from A-Z or from Z-A) and numbers (from low to high or from high to low). To sort the data in a particular column, click the column header once to sort the data in ascending order. Click again to sort the data in descending order. An arrow next to the column header indicates the sorting method.
EVS Broadcast Equipment S.A. - July 2013 6.5. Issue 3.5.D Filtering Grid Data You can filter the data in a grid by using two types of filters: by one or more values from a particular column or by simple or complex criteria. 6.5.1. Filtering by Values From a Column To filter the data in a particular grid by one or more values from a particular column, proceed as follows: 1. Hold your cursor over the header of the column by whose values you want to filter the grid, and then click the filter button.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 6.5.2. Filtering by Criteria Filters by criteria can be simple or complex: • Simple filters consist of one or two criteria and one Boolean operator (AND or OR). • Complex filters consist of more than two criteria and more than one Boolean operator (AND, OR, NOT AND and NOT OR). How to Create a Simple Filter To create a simple filter, proceed as follows: 1.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 6. Select the desired comparison operator from the second drop-down list, and then enter text in the field at the right. 7. Click OK to apply the filter. Only the values matching the entered criterion or criteria will be displayed. How to Create a Complex Filter To create a complex filter, proceed as follows: 1. Apply a simple filter to a grid or filter a grid by selecting one or more values from a list of values. See above.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 • To delete a criterion, click the Remove Row. • To add a group of criteria, do one of the following: • button to the left of the criterion and select the option ◦ click next to a random criterion and select Add Group; ◦ click the Filter button and select Add Group. To delete all criteria, click the Filter button and select the option Clear All. 4.
EVS Broadcast Equipment S.A. - July 2013 6.6. Grouping Grid Data 6.6.1. How to Group Grid Data Issue 3.5.D To group the data in a grid by one or more column headers, proceed as follows: 1. Drag-and-drop the header of the column by which you want to group the data in the grid to the light gray bar above the grid. The data in the grid will be grouped by the column header you drag-and-dropped. 2. Click next to a group to open its content. Click again. to collapse the content of a group 3.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 6.7. Performing Basic Calculations on Grid Data 6.7.1. Basic Calculations and Footers You can perform basic calculations on the data in a grid by adding footers. Footers can be added to individual columns and also to groups. These footers visualize the calculations performed on a particular column or on a particular group. You can perform the following calculations: 6.7.2.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 3. Right-click the area of the Footer bar at the bottom of the desired column. A context menu with basic operations appears. Note Depending of the type of data in a column (numbers, alphanumeric data), more or less operations will be available. 4. Select the desired operation. In the footer area at the bottom of the column the result of the operation appears. A Footer bar is added to each group and subgroup, if any, in the grid. 5.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Note Depending of the type of data in a column (numbers, alphanumeric data), more or less operations will be available. 6. Select the desired operation. The result of the operation appears in the Footer bar. 6.
EVS Broadcast Equipment S.A. - July 2013 6.7.3. Issue 3.5.D How to Perform Basic Calculations on Grouped Grid Data To perform basic calculations on grouped grid data, proceed as follows: 1. Right-click the header of a random column. 2. In the context menu, select the GroupFooters option. This option only becomes available when the data in the grid has been grouped. A Footer bar is added to each group and subgroup, if any, in the grid. 3.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 The result of the operation appears in the Footer bar. 6.7.4. How to Remove a Footer You can remove a specific footer or you can remove all footers. Do one of the following: • To remove a specific footer, right-click this footer and in the context menu select the option None. • To remove all footers from a grid, right-click a random column header and in the context menu select the option Footers or Group Footers (in case of grouped data). 6.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 6.8. Printing and Exporting Grid Data 6.8.1. Print and Export Toolbar A toolbar is provided containing buttons that allow you to print or export to Excel the data displayed in the grid. The table below describes each button. Button Description This button allows you to preview the grid data before printing. This button allows you to print the grid data. This button allows you to export the grid data to Excel. 6.8.2.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Once you have saved the file, a message box appears asking you if you want to open the newly generated Excel file. Click Yes to open the file and No to cancel the operation. 6.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 7. Configuring the Application 7.1. Settings Window Opening the Settings Window The Settings window allows you to configure your application. The first time the application is launched after it has been installed, the Settings window opens automatically. The Settings window can also be accessed through the Settings menu in the main window. Overview Setup Categories The settings can be divided into three setup categories.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 Certain settings are read-only and cannot be configured. These can only be modified in the Configurator application. Other settings have to be configured locally. Edit Mode To be able to edit the Global and/or System settings, you first have to enter a password. To put the Settings window into Edit Mode, proceed as follows: 1. Click the Enter Into Edit Mode button . A dialog box appears. 2. Enter the administrator password and then click OK.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D 7.2. User Settings 7.2.1. Overview User Settings Subcategories The User settings are divided into the following subcategories: • Options For each subcategory a tab is provided. 7.2.2. Options Tab The Options tab allows you to change the language of the Deep Archive Manager user interface. By default, English is selected. 92 7.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 7.3. Global Settings 7.3.1. Overview Global Settings Subcategories The Global settings are divided into the following subcategories: • MAD For each subcategory a tab is provided. 7.3.2. Options Tab Enabling Autorefresh In the Auto Refresh group box the autorefresh functionality can be enabled or disabled and a refresh interval can be defined. By default, the grids are automatically refreshed every 10 seconds.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Defining Default Search Period In the Search group box you can define the default date range of the date filters in the following tabs: Refused, Archived, Hires removed, Purged and Restored tab. By default, the date range is set to the last 7 days. Hiding Clips Originating From a Particular Source In the Origins group box you can select one or more origins, i.e. the source through which the clips entered the deep archive system.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 7.4. System Settings 7.4.1. Overview System Settings Subcategories The System settings are divided into the following subcategories: • Directories • Options • Oracle Connection • E-Mail Options • Global Password • Error Handling • IPDirector API For each subcategory a tab is provided. 7.4.2. Directories Tab The Directories tab allows the system administrator to specify a storage folder for the Excel exports.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Activating the Filter Bar In the Filters group box you can activate or deactivate the display of the filter bar at the bottom of each grid, enabling you to load previously saved filters without having to select a filter first. 96 7.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 7.4.4. Oracle Connection Tab The Oracle Connection tab allows you to configure the connection with the Oracle database. Entering the Database Name In this field you have to enter the name of the database the application has to connect to. If the Use This Database Name check box is selected, the name of the database will automatically appear in the Oracle login dialog box at start-up.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Activating Version Control If the Use Version Control check box is selected, the software version of the application is checked each time it logs into the database. This check box should always be selected!! If the software version is outdated, the following warning message appears in the splash screen highlighted in red: ‘Obsolete – A newer version exists. May not be used anymore.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 to-date, then the following message appears: ‘Actual – The Actual Version’. If the software version is outdated, then the following message appears: ‘Unknown Version Application! Please contact the EDP department.’ If you close the Settings window without testing the validity of the database name, login and username you just entered, then a message box appears.
EVS Broadcast Equipment S.A. - July 2013 7.4.5. Issue 3.5.D E-Mail Options Tab In case the application is capable of sending e-mail messages, the E-Mail Options tab will allow you to configure an e-mail account, enter the e-mail address of the default sender and recipients, and enter a default e-mail subject. If the application is not capable of sending e-mail messages, the settings in this tab cannot be used. To be able to configure the e-mail account, you have to select the Send E-Mail check box.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 For the new settings to take effect, close and restart the application. Check the TOM.ini file in the installation folder of the application for the e-mail addresses and subject entered here. 7.4.6. Global Password Tab The Global Password tab allows you to set a password that the superuser(s) has/have to enter to be able to edit the Global settings of the application, if any. To apply the password, you have to click the Apply button. 7.4.7.
EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D Handling Unhandled Errors If the Save the Screen Dump check box is selected, a screenshot is taken of an unhandled error message and stored in the database and in a folder on the computer where the application is installed. In the Not Logged Error(s) panel, errors can be typed for which no log was created. By default, this check box is selected.
IP2Archive - User Manual - Deep Archive Manager Version 3.5 A Test button is provided allowing you to test the connection with the IPDirector API. If all data is correct, the message ‘Connected’ will appear. Otherwise, the message ‘Connection Failed’ will appear. The Cmnd. Timeout field contains the number of seconds the application will wait while IPDirector attempts to execute a command, before canceling the attempt and generate an error. By default, a time interval of 10 seconds is set.
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Corporate +32 4 361 7000 North & Latin America +1 973 575 7811 EVS Headquarters Liège Science Park 16, rue Bois St Jean B-4102 Seraing Belgium To learn more about EVS go to www.evs.com Asia & Pacific +852 2914 2501 Other regional offices www.evs.com/contact EVS Broadcast Equipment is continuously adapting and improving its products in accordance with the ever changing requirements of the Broadcast Industry. The data contained herein is therefore subject to change without prior notice.
