EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL EVOKO LISO The next generation Room Manager SYSTEM ADMIN GUIDE & USER MANUAL 1 Edition 1.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL CONTENTS 1 Introduction ....................................................................................................... 4 1.1 Definitions............................................................................................................................................ 4 1.2 System overview .................................................................................................................................. 4 1.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 6 Evoko Liso Installation .................................................................................... 82 6.1 Initial boot .......................................................................................................................................... 82 6.2 Configure Network ............................................................................................................................ 82 6.3 Setup Evoko Home in Desktop mode .
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 1 Introduction Thank you for choosing Evoko Liso – The next generation Room Manager. This manual guides you through the installation process of Evoko Home (server application) and Evoko Liso (the devices), as well as how to use them. For any questions about the product or how to set it up, please contact your local reseller or visit www.evoko.se/support. You are now on your way to magnificent meetings! 1.
EVOKO LISO 1.2.1 SYSTEM ADMIN GUIDE & USER MANUAL Setup Evoko Home in Server mode (recommended) We recommend that you install Evoko Home on a server in your network. This enables full functionality, including remote management, multi-site support, user management, monitoring and statistics.
EVOKO LISO 1.2.2 SYSTEM ADMIN GUIDE & USER MANUAL Setup Evoko Home in Desktop mode (limited functionality) If you do not want to install Evoko Home on a server, you can use Evoko Liso devices directly connected to your booking system. You do however still need to install Evoko Home on a desktop, configure the rooms and export the configuration to a USB memory that is used to set up the devices.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 1.3 Evoko Home System requirements 1.3.1 1.3.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 2 Booking System Preparation This chapter describes what needs to be done in your booking system before installing Evoko Home. 2.1 Microsoft Office 365 / Exchange configuration 2.1.1 Setup Impersonation via Office 365 / Exchange Having impersonation set up on Office 365 is a crucial step for making it work with Evoko Home. Impersonation allows an account to have privileges of impersonating another account within Exchange.
EVOKO LISO 3. SYSTEM ADMIN GUIDE & USER MANUAL Once in the Exchange admin center, click on the permissions tab in the left hand side menu. In the permissions list at the center, look for a permission called “Application Impersonation”. If you can find that permission in the list, then click on it and look for the members section in the right hand side panel. The Exchange/Office administrator account should be listed under the members section.
EVOKO LISO 10 SYSTEM ADMIN GUIDE & USER MANUAL 5. Next, at the “Roles” field, click the plus icon in order to add a new role. Another window will pop up, and from the list of roles displayed, select the “ApplicationImpersonation” role and then click the Add button at the bottom of the window. After you have added the role, click OK to dismiss the window. 6. At the “members” section of the first window, click the plus icon once more. Another window will pop up from which you can choose a certain user.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Adding the members was the last step in the process of setting up impersonation. If you have filled out everything correctly you should have the name, roles and members populated. In the end press the OK button to apply all the changes. The successful completion of the above steps means that you have enabled the administrator account to impersonate any user in Exchange, which is necessary for most actions of Evoko Home.
EVOKO LISO 2.1.2 SYSTEM ADMIN GUIDE & USER MANUAL Setup Impersonation via PowerShell If the Office online panel is not available for you to setup impersonation it can also be done via PowerShell. If you don’t have PowerShell installed on your Windows machine, a guide on how to download and install PowerShell can be found here: https://msdn.microsoft.
EVOKO LISO 2.1.3 SYSTEM ADMIN GUIDE & USER MANUAL Setup Room lists Room lists help you to organize your rooms. If your company has several buildings with rooms that can be booked for meetings, it might help to create room lists per building or even per floor. Room lists are specially marked distribution groups that you can use the same way you use distribution groups. Room lists need to be created via PowerShell since there are no options to change them via the Office online panel.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Next, you can use the following commands to create a single room list and then add rooms, or create a single room list that holds all existing rooms in one go. #create new room list New-DistributionGroup -Name "My Rooms" –RoomList #add room to existing room list Add-DistributionGroupMember -Identity "My Rooms" -Member myroom@domain.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 2.2 Google Apps for Work In order to have Google working with Evoko Home it needs to be configured in a specific way. The following steps will guide you through setting up the configuration. 2.2.1 Create a new project 1. The first thing that needs to be done is to create a project. Navigate to https://console.developers.google.com/project and login as your Google domain Admin. 2. Press “Create project” 3. Enter a name for your project and press Create. 4.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 5. Press the icon to reveal the side menu 6. In the side menu navigate to the “API Manager”. 7. Under “Overview” > “Google APIs” > “Google Apps API” go to “Calendar API”. 8. Press “Enable API”. 9. Navigate back to the list of “Google Apps APIs” and go to “Gmail API”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 10. Press “Enable API” 11. Navigate back to the list of “Google Apps APIs” and go to “Admin SDK”. 12. Press “Enable API” 13. Press the icon to reveal the side menu 14. In the side menu navigate to ”IAM & Admin”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 15. In the newly rendered left side menu choose “Service accounts”. 16. In the menu on the top of the page click “Create service account”. 17. Select a name for your service account, choose P12 as the key type, enable “Google Apps Domain-side Delegation” and press “Create”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 18. The following will be displayed once the service is created and the P12-key has been downloaded. 19. In order to view the Client ID for your service account simply press “View Client ID”. NOTE! If you need to generate a new P12-key, simply press the icon and select “Create key”. 20. The email address and Client ID for your service account will be displayed as below.
EVOKO LISO 2.2.2 SYSTEM ADMIN GUIDE & USER MANUAL Configure project authorization on your domain 1. Go to: https://admin.google.com and navigate to “Security”. 2. Press “Show more” and then go to “Advanced settings”. 3. Under the section Authentication press “Manage API client access”. 4. Under “Client Name” assign the “Client ID” for your service account which was set in the previous steps. Under “One or More API Scopes”, copy and paste the below string, then press “Authorize”. https://www.
EVOKO LISO 2.2.3 SYSTEM ADMIN GUIDE & USER MANUAL Verify global calendar sharing settings 1. Go to https://admin.google.com 2. Go to “Apps” and then press “Google Apps”. 3. Press “Calendar”. 3. Press “Sharing settings”. 5. Verify that “External sharing options for primary calendars” is set to “Share all information, and allow managing of calendars”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 6. Navigate back to the calendar settings and go to “General settings”. 7. Verify that “External sharing options for secondary calendars” is set to “Share all information, and allow managing of calendars”. 2.2.4 Create and configure a resource calendar 1. Go to https://admin.google.com and navigate to “Apps” > “Google Apps”. 2.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 3. Press “Resource” 4. Press “Create a new resource” 5. Select a name for your room and add an optional description, then press “Save Changes”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 6. Please make a note of the email address for your resource calendar which will be used later on.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 7. Go to https://www.google.com/calendar and in the calendar side menu go to “Other calendars” > “Browse Interesting Calendars”. 8.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 9. Subscribe to the resources calendar NOTE! It can take a few minutes before new calendars are displayed. 10. The resource calendars will now show up under “My Calendars”, click on the arrow next to the resource name and press “Share this Calendar”. 11. Under “Share with specific people” assign the email address for your “Service account” 12. Under “Permission settings”, select “Make changes to events” and then press “Add Person”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 13. Press “Save” to continue. NOTE! Steps 11 - 13 have to be executed for each resource calendar. This concludes the configuration of Google Apps for Work for communication with Evoko Home.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 2.3 IBM/Lotus Domino 2.3.1 Installation requirements & checklist The following prerequisites must be met in order to secure full functionality of Evoko Home and Evoko Liso: 2.3.2 28 Direct http access to IBM Domino server from Evoko Home (Server mode) or from Evoko Liso (Deskotp mode) Domino Release: 8.5.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 6. Create new database 7. Choose Evoko Room Manager template as template from Server local 8. Select your server where to install Evoko Room Manager 9. Enter database Title 10. Type evoko\evoko.nsf in the filename field and click OK 11. Sign the new database with an ID with sufficient rights to execute agents (switch user ID before if necessary) 12.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 13. Click the “Files” tab for the server containing the Evoko Liso database 14. Select the evoko\evoko.nsf database 15.
EVOKO LISO 2.3.3 31 SYSTEM ADMIN GUIDE & USER MANUAL Setup Mail file access 1. Give the Evoko Room Manager user minimum “Reader” rights to a mail file that will be used for statistics. 2. Open evoko\evoko.
EVOKO LISO 2.3.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 3 Evoko Home Installation Please make sure to have completed chapter 2 before starting with the Evoko Home installation. Evoko Home is a Back office web server that needs to have a static IP address that the Evoko Liso units can access to make a connection.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL If the file has been successfully uncompressed, a number of files that serve to install Evoko Home application will be shown. In order to run the installation, open the terminal and navigate to the folder where the files are and then type the following command: sudo bash install.sh After running the previous command just follow the instructions. The steps that need to be executed are described below.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Step 1: At the start, the installation script will automatically recognize and install all tools needed to run Evoko Home. If some of tools are not installed, the user will get a notification after which access has to be allowed so all tools can be installed successfully. Step 2: This step serves to set up MongoDB credentials. The user has to type a username and password which will be used by Evoko Home to communicate with the database.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Step 3: This step serves to automatically set up Node on specific version and install all NPM packages with a specific version that Evoko Home needs. The installed packages will be shown on the user’s console so that the user will be able to get details about each package. A list of NPM packages that are installed after execution of the previous command will also be shown.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL NOTE! The port number has to be available only for the Evoko Home application. Before it is chosen, please check if it is available because there will be no option to change it after. Step 5: In this step you need to choose if you want to run Evoko Home in “Server mode” or “Desktop mode”.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Step 7: This step serves to finish the installation and run the Evoko Home application via the process manager. The console will show all details about IP address, path of installation and port number. If the application has run successfully, you will get an instruction in the console on how to maintain the Evoko Home application via Supervisor.
EVOKO LISO 3.1.3 SYSTEM ADMIN GUIDE & USER MANUAL Uninstall In order to remove the Evoko Home application it's necessary to go into the folder where it is installed (i.e. /home/$USER/Evoko\ Home). There you will find a file called uninstall.sh. To run the uninstallation process just type the following command in the console: sudo bash uninstall.sh If the script is successfully run, you will get a notification about removing an application and should confirm this action like in the image below.
EVOKO LISO 3.1.4 SYSTEM ADMIN GUIDE & USER MANUAL Upgrade In order to upgrade the application, you will have to do a few similar steps to installation process. - Download a new version of the application - Decompress the installation file - Open terminal, go into application folder and run sudo bash install.sh If you have already installed the application script will automatically recognize it and you will get a notification like in the image below.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL The next few steps are similar to the installation process.
EVOKO LISO 3.1.5 SYSTEM ADMIN GUIDE & USER MANUAL Backup/restore the database In order to make a backup of the database you should go into the application’s folder and run the following command: sudo bash backupdb.sh If script run and go through all steps successfully you will find, on console, the path where the backup files are saved. Once you have the backup files, you can e.g. replace another Evoko Home application with this data or save it in a specific location.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At the end of this script you will be asked to choose whether you want to remove backup files or not. If you choose to remove the backup files, you will lose them after executing this script. Otherwise the files will remain intact.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 3.2 Evoko Home Installation on Windows server If you do not have the option to run Evoko Home application on the preferred Linux platform, it is also possible to run it on Windows. In order to install the Evoko Home application on Windows, the following instructions need to be followed with care. 3.2.1 Prerequisite In order to complete the installation, several prerequisite programs need to be installed first. These programs, in chronological, order are: 1.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL MongoDB Download and install MongoDB from https://www.mongodb.com/download-center .NET Framework Download and install .NET Framework 4.5.2 available at http://dotnetsocial.cloudapp.net/GetDotnet?tfm=.NETFramework Restart your machine to apply changes.
EVOKO LISO 3.2.2 SYSTEM ADMIN GUIDE & USER MANUAL Installation process When the required programs are installed, please go to the Evoko Home Download Page (http://31.192.228.56:7070/) to download the latest Windows file (EvokoHome.msi). Once the file has downloaded, double click it and follow the steps in the installation wizard. NOTE! If you while installing EvokoHome.msi get a warning that “this file might harm your PC”, just disregard the warning and continue with the installation process.
EVOKO LISO 3.2.3 SYSTEM ADMIN GUIDE & USER MANUAL Evoko Home Panel instructions After a successful installation, the Evoko Home Panel needs to be run. The shortcut for the Evoko Home Panel is located on the Desktop, and it needs to be run as Administrator since it requires additional permissions to execute certain functions, such as adding environment variables. This is the Evoko Home Panel’s Main window. From here you can configure its Mongo database and application port.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL You are always free to edit the mongo.config file by clicking the Edit button. Here are mongo.config default values opened in default text editor. If all required fields are entered, you can start Evoko Home by clicking the Start button. This is how Evoko Panel looks when Evoko Home is started (You can also optionally see in process list that Web Server node.exe and Database mongod.exe is running using for example process explorer).
EVOKO LISO 3.2.4 SYSTEM ADMIN GUIDE & USER MANUAL Log files While running the application, all activity will be logged in text log files in the Log directory. The directory is placed in the root installation folder. There will be a log file for each day, and all files older than one month will be erased automatically. 3.2.5 Uninstall / Reinstall Reinstallation of the Evoko Home Panel can be done in two different ways.
EVOKO LISO 3.2.6 SYSTEM ADMIN GUIDE & USER MANUAL Backup and Restore It is recommended that you perform backup of your database when you have done many settings of things you do not want to lose. Just go to Evoko Panel and press Backup and select where you want to store Backup. Later you can restore these settings by performing a Restore by pressing Restore button. NOTE! Meetings will always be updated from latest Booking System. It is only settings of Evoko Home like rooms, users etc.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 4 Evoko Home Connection to Booking System This chapter describes how to connect Evoko Home to a booking system. First, make sure that the Evoko Home application is installed and running (see section 3). Then opening the Evoko Home website in a web browser by accessing http://localhost:3000 on your local machine. NOTE! Port 3000 is default, but you need to change if you chose different port during installation or in Evoko Panel on Windows.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 4.1 Microsoft Office 365 and Exchange 2010/2012/2016 At Step 1, choose the either Office 365, Exchange 2016, Exchange 2013 or Exchange 2010 depending on the version you have. At Step 2, enter the EWS URL for Exchange and valid Exchange credentials. If you have prepared a room list in Exchange, enter name of the list Evoko Home will import the rooms from.
EVOKO LISO o SYSTEM ADMIN GUIDE & USER MANUAL The output will be similar to the following: Name: EWS (Default Web Site) InternalNLBBypassUrl: https://server name/ews/exchange.asmx InternalUrl: https://server name/EWS/Exchange.asmx ExternalUrl: https://mail.domain.com/ews/exchange.asmx It is the ExternalUrl you need to connect Evoko Home to Microsoft Booking System. More information can be found here: https://msdn.microsoft.com/en-us/library/office/dn509511(v=exchg.150).
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 4, enter NTP server data to synchronize the Evoko Liso time with an appropriate NTP server time. If you don’t have your own NTP server running, you can search online for a public one like 0.pool.ntp.org Step 5. If this is the first time you install Evoko Home, we recommend leaving the subscription endpoint field empty. It will provide push updates, but it can be activated after installation also.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 6 the terms and conditions need to be accepted. This is the final step of the Exchange installation process. After the final step, by clicking the next button, the user is navigated to a page which displays the newly created username and password. Please write them down since you will them to login in to Evoko Home later.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 4.2 IBM/Lotus Domino At Step 1, choose the IBM Domino from the radio button list. At Step 2, enter the Evoko Home URL for IBM Domino and valid IBM/Lotus Domino credentials.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 3, enter valid user email address. Password will be generated automatically and sent to the email address entered. Received data will be used for operation on Evoko Liso (PIN) and Evoko Home (password). At Step 3, enter the port number of the Evoko Home Server which will be used to connect the Liso devices. The default port is 3001. Do not use same port number as http porting used during installation.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 4, enter NTP server data to synchronize the Evoko Liso time with an appropriate NTP server time. If you don’t have your own NTP server running, you can search online for a public one like 0.pool.ntp.org. At Step 6 the terms and conditions need to be accepted. This is the final step of the IBM Domino/Lotus installation process.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After the final step, by clicking the next button, the user is navigated to a page which displays the newly created username and password. Please write them down since you will them to login in to Evoko Home later.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 4.3Google Apps for Work At Step 1, choose the Google Apps for Work from the radio button list. At Step 2, enter the URL for Google and Google credentials. You also need to upload a “p12“ file. This file (p12) is the combined format that holds the private key and certificate and is the format most modern signing utilities use.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 3, enter valid user email address. Password will be generated automatically and sent to the email address entered. Received data will be used for operation on Evoko Liso (PIN) and Evoko Home (password). At Step 3, enter the port number of the Evoko Home Server which will be used to connect the Liso devices. The default port is 3001. Do not use same port number as http porting used during installation.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 4, enter NTP server data to synchronize the Evoko Liso time with an appropriate NTP server time. If you don’t have your own NTP server running, you can search online for a public one like 0.pool.ntp.org. At Step 6 the terms and conditions need to be accepted. This is the final step of the IBM Domino/Lotus installation process.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After the final step, by clicking the next button, the user is navigated to a page which displays the newly created username and password. Please write them down since you will them to login in to Evoko Home later.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 4.4Evoko Booking (Available soon) At Step 1, choose the Evoko Booking from the radio button list. At Step 2, enter valid Evoko Booking credentials. The email and password used should be to any e-mail account you prefer to use as login for Evoko Booking. Here login information and other administration information will be sent.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 3, enter valid SMTP connection credentials. This information should be available from your email provider or you need to set up your own SMTP server (not covered by this manual). At Step 3, enter the port number of the Evoko Home Server which will be used to connect the Liso devices. The default port is 3001. Do not use same port number as http porting used during installation. That port is already occupied in Evoko Home for that purpose.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL At Step 4, enter NTP server data to synchronize the Evoko Liso time with an appropriate NTP server time. If you don’t have your own NTP server running, you can search online for a public one like 0.pool.ntp.org. At Step 6 the terms and conditions need to be accepted. This is the final step of the Evoko Booking installation process.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After the final step, by clicking the next button, the user is navigated to a page which displays the newly created username and password. Please write them down since you will them to login in to Evoko Home later. 4.5 Generate your own SSL keys (optional) The Evoko Home and Evoko Liso comes with predefined SSL keys for communication. If you however want to generate your own keys, the process for doing so is described in this chapter. 4.5.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL You should now get two files: ca.key and ca.crt Step 2 Now a server key and privately signed certificate need to be generated by using the following commands: a) openssl genrsa -out server.key 2048 b) openssl req -out server.csr -key server.key –new Enter the information requested Leave “challenge password” field blank c) openssl x509 -req -in server.csr -CA ca.crt -CAkey ca.key -CAcreateserial -out server.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL The files to be used as input in the installation wizard for connection Evoko Home to Booking System are the server.key and server.crt files which were generated in this step. 4.5.2 Generate SSL keys using Ubuntu First, make sure you have Open SSL installed. To see if it already is installed, use the following command: sudo apt-get install openssl If it is not installed, you can download it from https://wiki.openssl.org/index.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL When requested for password, use "liso" The files to be used as input in the installation wizard for connection Evoko Home to Booking System are the server.key and server.crt files which were generated in this step.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 5 Evoko Home Administration 5.1 Room overview If you have added a room list, and correctly referred to this list in the wizard when connecting Evoko Home to your booking system, the Room overview will contain a list of the imported rooms. If no rooms are visible, you can manually import rooms or add them one by one as described further down. NOTE! For instructions on how to set up room lists in the booking system, see chapter 2.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL You will be requested to enter the e-mail to the room and number of seats in the room. If the room exists in the booking system, it will be added to the Room Overview list. 5.2 Room Settings Press “Settings” in the left tab to enter the settings screen, which will look like below when entering the first time.
EVOKO LISO 5.2.1 SYSTEM ADMIN GUIDE & USER MANUAL Room groups By default, there is only one global setting which will be valid for all connected devices. If you would like to have different local settings, you can organize the rooms in groups to which you can change specific settings and assign rooms. Each group contain information about organization, country, city, floor and building. To create a group press “Edit” on Global settings and select Group Structure: Hierarchy.
EVOKO LISO 5.2.2 SYSTEM ADMIN GUIDE & USER MANUAL Global Settings Go to the settings tab and press Edit on global settings to show the below settings. These settings will be applied to all Evoko Liso devices, globally. NTP Server IP: The URL to NTP server (Network Time Protocol). If you do not have NTP server at you company, you can use open NTP server from Internet like 0.europe.pool.ntp.org. PIN: Number of digits used for PIN authentication on Evoko Liso devices.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL A settings window will appear and you can change many of the settings for that specific group. Once the settings have been configured, you need to select which levels in the structure the new settings should apply to. For example, if you want new setting to be applied to all rooms in Sweden in the city of Stockholm, select Country and City like below. Press the “Save” button and the new settings will be applied to all applicable rooms. 5.
EVOKO LISO 5.3.1 SYSTEM ADMIN GUIDE & USER MANUAL Import Users This function will import a complete list of users from the connected booking system. Google and IBM Domino is currently supported, and under development for Microsoft Exchange. 5.3.2 Add a User You can also manually add a new user. In order to create a new user, you need enter email and name of the user and select the user type. 5.3.3 Send PINs The function creates and sends new PIN codes to the users’ emails. 5.3.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 5.4 Reset Evoko Home NOTE! This function resets the server and all settings will be lost! 5.5 Statistics Provides some detailed statistics over room usage. Export of raw meeting data is currently under development. 5.6 Monitor & Upgrade the Evoko Liso devices The “Monitoring” page in Evoko Home shows a preview of all Evoko Liso devices that are or were connected to the service.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 4. Status – The Evoko Liso status, can be “Online” or “Offline”. Offline = lost connection to Evoko Home 5. Current firmware – Current firmware version installed on the Evoko Liso 6. New firmware – If a new firmware version to upgrade the Evoko Liso is available it will be shown here 7.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 9. Upgrade – Opens a dialog that allows the user to perform firmware upgrade on the selected Evoko Liso (under development) If the user clicks to see any of the logs, a new page will open containing data of the selected logs.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL By clicking on one of the active Evoko Liso devices in the list, a new page called Evoko Liso details will be shown with information for the selected device. On that page you can choose to see four different types of logs (monitoring program logs, kernel logs, application logs and boot logs). There is also a button for sending logs and reports to the Evoko Product Support Team.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After configuration of rooms, press Export Settings tab followed by “Export Setting” on the top right. You will now get the settings file on your hard drive. Copy the “export_settings.json” file to the root of a new USB memory stick. This memory stick can now be used to configure all Evoko Liso devices.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 6 Evoko Liso Installation 6.1 Initial boot We recommend powering the device using PoE (Power over Ethernet), but a power adapter can also be used. The device will power on as soon as the power is connected. Before using the device and connecting to the latest Evoko Home, you should download latest firmware and install this on the device following the instructions in Upgrade Firmware image chapter below. 6.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL You do not need to configure Wi-Fi if you plan to user device with Ethernet connection. In case of Ethernet, just press Continue. The Upgrade via USB allows you to download the latest firmware files and update the device. When such upgrade files become available, you will be able to find them on the download page: http://31.192.228.56:7070. If you press Configure Wi-Fi, you will come to this screen where you select your WiFi network.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After you press Continue, you come to Select installation method screen. Select “Server” installation. You are now requested to enter the IP number to Evoko Home. To enter this information, you first need to check this IP number on the computer/server where Evoko Home is installed.
EVOKO LISO Finally press the “check mark” SYSTEM ADMIN GUIDE & USER MANUAL to go to next step You now come to the final step of the setup process, and here you select which room this Evoko Liso should manage. The rooms listed here are the rooms activated in Evoko Home (done in section 5). If you don’t see any rooms, please make sure you have activated the rooms in Evoko Home. Press the room you want to select and then press Done.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL The application now launches and you should be able to see the room name and clock for the selected room.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 6.3 Setup Evoko Home in Desktop mode This chapter describes how to connect Evoko Liso directly to a booking system without having Evoko Home running on a server In order to connect the Evoko Liso devices to your booking system, you will need a USB memory stick with a configuration file created by Evoko Home running on a desktop computer.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Insert the USB stick with the configuration file and press Load Settings. Press OK to restart the application. After the restart, the list of rooms exported from Evoko Home becomes visible. Press the room you want to select and then press Done.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL The application now launches and you should be able to see the room name and clock for the selected room.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 7 Factory reset or Firmware Upgrade with bootable USB The Evoko Liso comes with pre-installed firmware and this step is only needed if you need to make a factory reset due to some issue with the running software. Regular firmware upgrades should be done remotely via the network using Evoko Home if you run it in Server mode, or by using the simple USB firmware upgrade button if you run Evoko Home in Desktop mode.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL NOTE! Writing an image will overwrite and destroy everything on the selected device, so make sure that the correct storage device is selected – or you can risk overwriting your entire hard drive. 7.1.2 Wait a few minutes until writing is complete and then you can remove the USB memory from PC Create firmware upgrade USB using Linux In order to write the image on an Evoko Liso device using Linux, the following steps need to be completed: 1.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Wait a few minutes until image is write is ready and remove USB memory NOTE! Writing an image will overwrite and destroy everything on the selected device, so make sure that the correct storage device is selected – or you can risk overwriting your entire hard drive. Example of commands used here: NOTE! In this case, the USB memory is /dev/sdb and has two partitions mounted that needs to be unmounted before writing the image.
EVOKO LISO 7.1.3 SYSTEM ADMIN GUIDE & USER MANUAL Boot and install Firmware Image NOTE! Writing an image will overwrite and destroy everything on the selected Evoko Liso with the content of the new image. Insert the USB memory with the Firmware Image written to it into the Evoko Liso device where you want to install the new Firmware Image Power on the Evoko Liso by inserting power cable When desktop appears, there is an icon called “Flash” Press “Flash” and wait approx.
EVOKO LISO 94 SYSTEM ADMIN GUIDE & USER MANUAL Remove the USB stick Remove power and insert it back in again after a few seconds Evoko Liso boots from internal memory and can now be installed
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 8 Evoko Liso User Manual To make a booking you have three options, all starts with clicking somewhere on the screen. Depending on your settings, some of the actions may require authentication by PIN or RFID. Just follow the on screen instruction. 8.1 Using the Clock 8.1.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL When moving close, Evoko Liso will automatically go into “active mode” where you can see more details about the meeting room, and it is ready for interaction. To book an instant meeting in this room, simply press “Instant meeting”. Liso will automatically book a meeting for one hour (rounding to closest 15 min period) or until the next meeting starts. If PIN/RFID is enabled, this will have to be entered before the meeting is booked.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL To book a meeting later during the day, simply press the time on the border of the clock for when you want the meeting to start. Evoko Liso will now be in “editing mode”, and you can adjust the start and end time of the meeting by dragging start point and end points. Details are visible in the top right hand corner. When the meeting time is set, press the confirm button in the center of the clock to book the meeting.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After leaving Evoko Liso untouched for one minute, it will return to passive mode which now has the new meeting visible. 8.1.2 Editing a meeting From the clock it is also easy to end or extend an ongoing meeting, as well as edit an upcoming meeting later during the day.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL section will light up. Adjust the start/end time by dragging the end points of the purple section, or press the red “X” in the center of the clock to end/remove the meeting. 8.2 Using the Calendar It is also possible to book and edit meetings from the calendar view.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL To edit any meeting from this screen, just select the meeting by tapping on it. The meeting will be come purple to show you can edit it. Simply drag the purple endpoints to adjust the time, or press the red “X” to cancel the meeting. The day shown can be adjusted on the top and the time shown to the left.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 8.3Using the Evoko Liso Room Finder The Evoko Liso Room Finder is very useful if you want to find a room that fits your needs, based on availability, location, size and equipment. From the Room Finder you can book both instant and future meetings for this or other rooms. You reach the Evoko Liso Room Finder by clicking the search icon to the left of the clock.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL In the Room Finder you can easily find and book the perfect room for your needs. Select a date, time and location and apply filters for room size and equipment. Then book it directly from the Evoko Liso.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 8.4Check-in / confirm meetings When meeting is about to start, there is a check-in button in the middle of the clock and will be there until check-in time has expired. Check-in time can be configured in Evoko Home. By pressing Check-In, you confirm that the meeting has started. If meeting is not confirmed before time out, the meeting will be automatically cancelled and room can be used for other things.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 8.5 Report room equipment issues Click the Menu icon at the bottom of the screen. There you can see a list of all equipment that is available in the room.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL To report issue with equipment, just press one of the icons and after optional PIN authentication, the equipment is marked red (broken), which also is indicated with a warning symbol on the start screen. 8.5.1 Room equipment repaired After the Equipment has been repaired, and administrator can go to device and press red equipment. After entering a valid PIN code, the equipment is again marked as green (working).
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 9 Evoko Liso Administration This chapter describes the Administration panel of the Evoko Liso where some administration tasks can be performed directly on the device. To enter the Administration panel, go to the left screen containing the equipment’s for the room and press the Admin button.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL After entering a correct admin PIN code, the Administration screen will be shown. On the bottom left part of the Administration Screen, you can perform Shutdown or Reboot of the device. On the bottom right part of the Administration Panel, you can exit the Evoko Liso application to the Desktop or chose to Return to the normal application. 9.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 9.3Exit to desktop If you select Exit to desktop from the Administration screen, you come to the desktop on the device. Here are a few native applications which normally are not needed. By pressing network icon or keyboard icon, you enter network configuration or open/close keyboard respectively. Network configuration is described in separate chapter.
EVOKO LISO 109 SYSTEM ADMIN GUIDE & USER MANUAL
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Example of monit status from a working device. Since Evoko application is turned off, chrome is in status (Not monitored) which is normal. When Evoko application is started, it moves to “Running” status. 9.4Update configuration from USB When having installed Evoko Liso devices with Evoko Home in Desktop mode, you can load new configurations to the devices from Administration screen.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 9.5 Device information At the top right corner of the Administration screen click on the information button. The Evoko Liso information screen should open, like in the following picture. On the information screen, the current and latest available firmware versions are specified. To update firmware on the Evoko Liso, click on the “Update firmware” button on the same page.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL 10 Evoko Booking User Manual NOTE! Evoko Booking is still under development and is coming soon. If you do not want to connect your Evoko Liso devices to an existing booking system, there is a booking system included in Evoko Home that can be used to book and administrate rooms. Please see the Evoko Home Connection chapter for information on how to select this option in set up wizard.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL If you now go back to Evoko Server account on the top right menu, you will see the rooms that you can change settings for (just as if they were imported from a third party booking system) and then activate the rooms. 10.2 Book a meeting After creating and configuration rooms, the following URL can be used to view and book meetings for the different rooms. Optionally, you can add a DNS name for your Evoko Booking system to make it easier to use.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Select time and date to the left. Available rooms will be in the list and when you select a room you get a + sign to the left which books the room for the selected duration.
EVOKO LISO SYSTEM ADMIN GUIDE & USER MANUAL Please visit www.evoko.
EVOKO LISO www.evoko.
