User guide

Messages
BusinessPhone – Dialog 4224 Operator / Dialog 321466
Retrieve messages - externally
To retrieve your messages from an external position:
z Dial your company’s telephone number.
z Dial the Common Mailbox number.
During the procedure you will be asked for your extension number
and your Password.
Note: You cannot use the Default Password 0000 to
retrieve messages externally. If you want to check your
messages from an external position, you have to change
your Password first, see section “Change Password” on
page 75.
The following Mailbox functions can also be used from an external
position:
• Change Password
• Check and store received messages
• Forward a Voice message
• Send Message
Check and store received messages
You can check and store your received messages.
Received messages are divided into the following three categories:
• New messages (not heard or read)
• Heard/Read messages
• Stored messages
Voice messages can also be forwarded to other Mailbox numbers
(Individual or Common), see section “Forward a Voice message” on
page 72.
Note: Messages are deleted from the system after a certain
time. The time depends upon the category of the message.
Please ask your system administrator regarding this.
Message
ÖÔ Press to view Mailbox.
If the Mailbox contains heard messages only, the lamp shows
steady light instead.
Dialog4224En.book Page 66 Wednesday, April 2, 2003 3:19 AM