User`s guide

16(31)
Date Rev.
Document no.Prepared
Doc respons/Approved Checked File reference
99-07-15 E
241/155 34-ASB 150 02 Uen
FACILITY DESCRIPTION
Subject responsible
RECEPTION EXTENSION
Definition
A reception extension is used to check guests in and
out.
Use
The function is employed in all types of hotel systems,
both with and without a hotel computer connected.
Via the telephone the receptionist can:
• check in guests
• check out guests
• order WAKE-UP on behalf of guests
• open and block guest-room telephones
• alter the status of guest-rooms
• bypass "do not disturb"
Operation
The function can be handled from both the reception
telephone and a connected hotel computer.
For operation via a connected hotel computer see the
description of this computer.
Check-in via EXECUTIVE telephone
The check-in function is activated by entering a code
or, if it has been stored on a programmable key, by
pressing this key.
* 31 #
The display now shows:
Enter relevant room number and press #
The display shows:
Press menu key vacant and the menu text changes to
occupied.
Press #
The display shows:
Enter the guest’s name by using the key pad.
Press #.
The display shows the day's date:
If the date is correct, press #.
To alter the check-in date:
Enter new date, press #.
The display shows:
Enter planned check-out date
Press #.
The display shows:
10 Jul 14:40 +15˚
GUEST ROOM NUMBER ? _
clear
10 Jul 14:40 +15˚
203
vacant barred cleaned return
10 Jul 14:40 +15˚
GUEST NAME?
back clear return
10 Jul 14:40 +15˚
JOHN_
back clear return
10 Jul 14:40 +15˚
DATE OF CHECK-IN 920710
back clear return
10 Jul 14:40 +15˚
CHECK-OUT DATE? _
back clear return