Installation guide

QuadroM32x/8L/26x/12Li/26xi Manual II: Administrator's Guide Appendix: Moderator’s Menus
QuadroM32x/8L/26x/12Li/26xi; (SW Version 5.3.x)
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Schedule
The Schedule page is used to configure and manage the conference
scheduling rules, so that a conference can be automatically activated
on the date and time. The Scheduling service may also be configured
to send invitation emails to the participants asking them to join the
conference or informing about a new conference.
The Conference Schedule
page offers a table that lists all
scheduling rules configured for the corresponding conference. When
a scheduled conference is activated, all participants with dial-out
option enabled will be dialed.
Fig. II-17: Schedule Page
Clicking the Add button takes you to the Add Entry page where new scheduling rule can be configured. This page offers the following components:
A group of radio buttons that are used for selecting the frequency of
the scheduled conference:
• Once –
the calendar date (month, day, year) should be
specified for this option.
• Daily
• Weekly – weekdays when scheduling out to be activates
should be selected for this option. Use Select All and Select
None to select or deselect all weekdays.
• Monthly – the calendar day should be selected for this option.
• Annually – the calendar day and the month should be
selected for this option.
In the Time text fields, the time of the scheduled conference
activation should be defined. The time selected in these fields will be
considered according to the system Time and Date settings.
The Allow Participants to join conference before Conference
Activation
checkbox selection allows participants to dial in to the
conference before conference activation.
Fig. II-18: Schedule – Add Entry page
During this period, participants will be able to communicate with each other. However, this does not mean that the conference is activated; the
participants will be dialed out (if any) and the recording will start (if configured) only after the configured scheduled time comes.
The Send Mail before Conference Activation checkbox enables email notification delivery to the participants before the conference activation. The
text field requires the timeout (in minutes) before the conference activation when the email notifications to the conference participants with Email
Address configured from the Add
Participants page should be delivered. This option is only valid if the Email Address is configured for the
participant.
The Send Mail on behalf of text field requires an email address or a conditional name related to the conference to be transmitted in the From field
of the email notifications.