User guide

8.6 < Scanning>
Configuring group email numbers
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings and Group Address Book.
3 Click Add.
4 Select a group number and enter the group name you want.
5 Select speed email numbers that will be included in the group.
6 Click Apply.
Retrieving global email addresses from the LDAP
a
server
You can use not only local addresses stored in your machine's memory
but also ones in the LDAP server. To use the global addresses, configure
the LDAP server first via CentreWare IS as following:
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings and LDAP Server Setup.
3 Select IP Address or Host Name.
4 Enter the IP address in dotted decimal notation or as a host name.
5 Enter the server port number, from 1 to 65535.
The default port number is 389.
6 Click Add.
a. LightWeight Directory Access Protocol: An Internet protocol that email and
other programs use to look up information from a server.
Using Address Book entries
To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address you
want.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can also press the speed buttons at which you stored the address
you want.
You can also search through memory for an entry by pressing Address
Book. See page 8.7.
Group email numbers
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. See page 8.7.
Global email addresses
To use a global email addresses in the LDAP server, you need to search
for and select it from memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. See page 8.7.