User's Guide

Home > Using the Scanner Features
Converting Scanned Documents into Editable Text
OCR Software Limitations
Scanning Using an OCR Program
You can scan a document and convert the text into data that you can edit with a word
processing program. This process is called OCR (Optical Character Recognition). To scan and
use OCR, you need to use an OCR program, such as Adobe Acrobat.
OCR Software Limitations
OCR software cannot recognize handwritten characters, and certain types of documents or text
are difficult for OCR software to recognize, such as:
● Items that have been copied from other copies
● Faxes
● Text with tightly spaced characters or line pitch
● Text that is in tables or underlined
● Cursive or italic fonts, and font sizes less than 8 points
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Scanning Using an OCR Program
Follow these steps to scan and convert text using an OCR program. See your OCR program
documentation for detailed instructions.
Place your original document on the scanner. See one of these sections for
instructions: