Specifications

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5. The tenderers should give rates, showing taxes, if any, and levies, packing forwarding and insurance charges
separately giving full breakup details. THE INSTITUTE IS NOT AUTHORIZED TO ISSUE ‘C/D FORMS’.
PLEASE EXCLUDE CUSTOM DUTY COMPONENT IN RUPEE QUOTE AS THE INSTITUE IS
EXEMPTED FROM THE PAYMENT OF CUSTOMS DULY. However, exercise Duty, if any, should be
shown separately. Tender not confirming to this requirement shall be rejected and no correspondence will be
entertained whatsoever.
6. IN CASE OF IMPORT THE TENDERERS ARE REQUIRED TO QUOTE FOB & CIF VALUE
SEPARATELY DULY MENTIONING THE BREAK-UP DETAILS FOR FREIGHT & INSURANCE.
THIS CONDITION SHOULD BE STRICTLY ADHERED TO, FAILING WHICH THEIR OFFER WILL
BE SUMMARILY REJECTED.
7. THE TENDERERS ARE REQUESTED TO SUBMIT THE FOLLOWING INFORMATION
INVARIABLY TO MAKE PAYMENT THROUGH RTGS/NEFT. “The payment in
pursuance of stores supplied/services rendered/work done will be made through RTGS/NEFT
& charges incurred for affecting such electronic transfers will be borne by the vendors. The
details of present charges for NEFT/RTGS are as under:
NEFT: Up to Rs.1 lakh – Rs.5/- per transaction
Rs. 1 lakh and above – Rs.25/- per transaction
RTGS: Upto Rs.5 lakh – Rs.25/- per transaction
Rs.5 lakh and above --Rs.50/- per transaction
To make payment through above said mode, the vendor/supplier/contracts have to submit the
following information invariably:
i. Name of the Beneficiary
ii. Account No. of the beneficiary
iii. IFCS Code of the Bank/Branch.
Failing which their quotation is liable to be rejected.
8. THIS TENDER DOCUMENT IS NON-TRANSFERABLE.
9. The bid document should be paged and a certificate may be provided on the covering letter
indicating the number of pages submitted alongwith the bid.
10. The compliance report of specification should invariably be provided indicating the fulfillment of
each parameter of the specifications failing which the offer will be rejected.
11. The checklist may be furnished properly and page No. may be mentioned against each Serial Number.
12. The Tender forms be clearly filled in ink legibly or type written giving full address of the tenderers. The
tenderers should quote in figures as well as in words the rates amount tendered by him/them. Any discrepancy
between the figures and words, the amount written in words will prevail. Alterations/over-writings, unless
legibly attested by the tenderer, shall disqualify the tenders. The tenders should be signed by the tenderer
himself/themselves or his/their authorized agent on his/their behalf (Authorization may be enclosed, if
applicable).
13. THE FORWARDING LETTER/UNDERTAKING (SCHEDULE’A’) DULY SIGNED SHOULD
INVARIABLY BE RETURNED ALONGWITH QUOTATIONS FURNISHED, FAILING WHICH THE
TENDER SHALL BE REJECTED.
14. The tenderers should take care that the rates and amounts are written in such a way that interpolation
is not possible, no blanks should be left which would otherwise, make the tender redundant.
15. The tender rates should be kept open/valid for a period of one year from the date the tenders are opened.
16. The tenderers shall clarify/state whether he/they are manufacturer, accredited agent or sole representative
indicating principals name & address. The offers of firms who are not manufacturer or direct authorized agent
will be summarily rejected. Sub-distributors will not be accepted.
17. Delivery prospects with definite date of delivery at destination taking into cognizance transit
facilities must be indicated.