Reference Guide
Enfocus PitStop Server Contents 1. Copyrights............................................................................................8 2. Introduction to Enfocus PitStop Server.................................................9 2.1 About this Reference guide...................................................................................9 2.2 System requirements............................................................................................9 2.3 Installing Enfocus PitStop Server...........
Contents 4.4 The PitStop Server History tab............................................................................29 4.5 The Hot Folder Editor..........................................................................................30 To display the Hot Folder Editor dialog box:..................................................31 To use the Hot Folder Editor:.........................................................................31 4.6 The PitStop Server Menu..........................................
Enfocus PitStop Server Basic folders vs advanced folders.................................................................44 Creating a folder structure using Create Basic Setup..................................44 Creating or editing a folder structure manually...........................................45 Absolute vs relative paths..............................................................................45 6.4 Processing : Subfolders and File renaming.....................................................
Contents Predefined Preflight Profiles and Preflight Profile templates.....................65 Editing a Preflight Profile or creating a new Preflight Profile .....................65 To edit or create a Preflight Profile ..............................................................65 7.5 Adding Action Lists to Preflight Profiles.............................................................66 About adding Action Lists to Preflight Profiles.............................................
Enfocus PitStop Server TrueType font.................................................................................................79 Multiple Master font.......................................................................................80 Double-byte font.............................................................................................81 10.2 PDF font substitution.........................................................................................81 Finding exact font names...........
Contents 14.4 Statistics............................................................................................................96 14.5 Special Events Log.............................................................................................97 15. Enfocus PitStop Server Preferences.................................................98 15.1 To set the Measurement Units..........................................................................98 15.2 To set the Language................................
Enfocus PitStop Server 1. Copyrights © 2012 Enfocus BVBA all rights reserved. Enfocus is an Esko company. Certified PDF is a registered trademark of Enfocus BVBA; patent pending. Enfocus PitStop Pro, Enfocus PitStop Workgroup Manager, Enfocus PitStop Server, Enfocus PitStop Connect, Enfocus Instant PDF, Enfocus StatusCheck, Enfocus CertifiedPDF.
Enfocus PitStop Server 2. Introduction to Enfocus PitStop Server 2.1 About this Reference guide Enfocus PitStop Server allows you to successfully operate and manage workflow procedures on PDF documents.PitStop Server runs independently from other Enfocus products, yet certain of its features and options rely on Enfocus PitStop Pro. 2.
Enfocus PitStop Server 2.4 Best practices after installing Enfocus PitStop Server After installing Enfocus PitStop Server, it can be advisable to take the following actions: Register Enfocus PitStop Server See Buying and registering Enfocus PitStop Server Lock PitStop Server See Locking PitStop Server on page 27. 2.5 Licensing Creating an activation account Activation is hardware linked, so PitStop Server can only be activated on one computer at the same time.
Enfocus PitStop Server • If the computer running your copy of PitStop Server is connected to the Internet, you can start a 30-day trial from that machine. See Starting a trial on-line on page 11. • Otherwise, you must create a trial request file and use a computer that is connected to the Internet to upload it to an activation server.
Enfocus PitStop Server See Loading the trial response file on page 13. Creating a trial request for offline activation To create a trial request file, do the following: 1. In PitStop Server, navigate to Help > About Enfocus PitStop Server to open the About Enfocus PitStop Server window. 2. Click the Start Trial button. This opens the Enfocus Software Activation dialog. 3. Enter the name and password of your activation account.
Enfocus PitStop Server Important: Do NOT click on the warning message at the top of your browser window then go back to the previous page and try to download the file again. If you do this the file you download will be corrupt. 7. Copy the response file back to the machine running PitStop Server and go to that machine. Loading the trial response file Once you are back at the machine running PitStop Server, do the following to load the trial response file: 1.
Enfocus PitStop Server Product keys come from online stores, from product key files you receive from Enfocus, or you can find them inside product boxes. Note: Product key files are HTML files. You can double-click them to see what product keys they contain. • If the computer running your copy of PitStop Server is connected to the Internet, you can get licenses for the product keys and activate them from that machine. See On-line activation on page 14.
Enfocus PitStop Server 1. Create the initialization request file using the Off-Line Initialization dialog and copy it to a machine with full Internet access. See Creating an initialization request on page 15. 2. Upload the initialization request file, download the initialization response file and copy this file to the machine with PitStop Server installed. See Uploading the activation request and downloading the response file on page 15. 3.
Enfocus PitStop Server 2. On the web page, select the Offline Product Activation radio button and click the Continue button. 3. Browse for the initialization request file you copied to this machine and click Continue button. 4. Enter your activation account password in the Password: field (your Account Name should be filled in automatically) and click Continue button. 5. Verify that the product information contained in the initialization request file is correct and click the Continue button. 6.
Enfocus PitStop Server 7. Click the Load button in the right pane of the Off-Line Initialization dialog. 8. Browse to the initialization response file, response.xml, you copied from the machine with full Internet access and click the Initilize button. Attention: Select the initialization response file you downloaded from the website (response.xml) and NOT the initialization request file you uploaded. A message will appear saying that your licenses have been successfully activated. 9.
Enfocus PitStop Server The license will no longer appear in the About Enfocus PitStop Server window. Off-line deactivation If the computer where you use your software is NOT connected to the internet, you need to deactivate your product key(s) off-line. To deactivate a product key off-line, do the following: 1. Create an off-line deactivation request and copy it to a machine with internet access. See Creating a deactivation request on page 18. 2.
Enfocus PitStop Server 3. Browse for the deactivation request file you copied to this machine and click Continue button. 4. Verify that the product information contained in the deactivation request file is correct and click Continue button. 5. The website generates a response file (response.xml). Depending on the level of security of your Web browser, the response file will download automatically, or it may be blocked. If it is blocked, click the direct link to download it.
Enfocus PitStop Server The license will no longer appear in the About Enfocus PitStop Server window. Repairing licenses Licenses are tied to identifying characteristics of the hardware inside your computer. Licenses may break if you change the hardware significantly (for example if you add memory AND the hard drive crashes AND your network card breaks...). If more than three hardware elements of the computer change simultaneously, the licenses are invalidated and declared broken.
Enfocus PitStop Server Note: By default, the activation request file is called requestrepair.xml. 7. A message will appear saying that Step 1 of the off-line repair has been completed successfully. 8. Copy that file to a computer with Internet access using whatever method you have available USB thumb drive, diskette, network... Uploading the repair request file and downloading the response file Once you have copied the repair request file to a machine with full Internet access, do the following: 1.
Enfocus PitStop Server 7. Click Close button. Tips and troubleshooting for Licensing In this section are tips and troubleshooting information designed to help you use the software if there are unexpected results. Error messages - is the problem local or on the Web server? On the rare occasion that you get an error message when you are manipulating licenses, if there is an incident ID, the error is on the Web server. If there is no incident ID, the problem is local.
Enfocus PitStop Server If the program hangs If your software hangs when you launch it, it could be because another application using licenses may have crashed and locked the connection to the licensing server. In this case, quitting the process of the crashed application in Window’s Task Manager, or rebooting the machine (Mac or Windows) should solve the problem.
Enfocus PitStop Server Furthermore, you can also consult the Enfocus Knowledge Base or use the Support section on the Enfocus Web site to report a problem. To consult the support information: 1. On Windows, choose Help > About Enfocus PitStop Server , or on Mac, choose PitStop Server > About Enfocus PitStop Server The About Enfocus PitStop Server dialog box appears. 2. Click the Support info tab.
Enfocus PitStop Server 3. The concept of Enfocus PitStop Server 3.1 What is Enfocus PitStop Server Enfocus PitStop Server is a stand-alone and hot folder based application. It allows you to easily set up and manage PDF based workflows. Hot folders defined An Enfocus PitStop Server hot folder is actually a collection of dedicated folders for batch PDF processing. You create such folders on the hard disk of your computer or on a network drive.
Enfocus PitStop Server Note: OS permissions can impose restrictions on editing hot folders. While this may be helpful in some cases you must ensure that the PitStop Server WatchDog user and the user who edits hot folders have full permissions. Managing PitStop Server WatchDog from within PitStop Server Starting PitStop Server If PitStop Server is launched, and the PitStop Server WatchDog is not running, you will be asked if you want to start it at that moment.
Enfocus PitStop Server 4. Looking at the Enfocus PitStop Server Work Area 4.1 Locking PitStop Server It is possible to lock PitStop Server using a password. Only day-to-day tasks are possible while PitStop Server is locked: monitor and cancel jobs, manage the history, view hot folders, etc. Configuring PitStop Server is prevented. Locking PitStop Server 1. Click the Lock settings button in the upper right corner of PitStop Server. The Lock Settings dialog box appears. 2. Enable Locked. 3.
Enfocus PitStop Server A. Menu bar B. Buttons to manage your hot folders C. Hot folder Status, Priority and Name D. Special Events Log (see “Special Events Log ) E. Lock settings Button (see Locking PitStop Server on page 27) F. Current User for PitStop Server and PitStop Server WatchDog Note: For a detailed description on managing hot folders, see Working with Hot folders on page 35. For a detailed description on setting up hot folders, see Setting up Hot Folders on page 43. 4.
Enfocus PitStop Server A. Menu bar B. Buttons to pause/resume job processing, and to delete the selected jobs C. Job name, the hot folder, step, progress, and info D. Special Events Log (see “Special Events Log ) E. Locking Button (see Locking PitStop Server on page 27) F. Status of PitStop Server WatchDog Note: For a detailed description on Jobs in progress, see Active Jobs in Enfocus PitStop Server . 4.
Enfocus PitStop Server A. Menu bar B. Buttons to manage your History C. Output name, hot folder, date, preflight status and special events for every job D. Special Events Log (see “Special Events Log ) E. Locking Button (see Locking PitStop Server on page 27) F. Filter applied on the History Note: For a detailed description on the History, see The Enfocus PitStop Server History . 4.5 The Hot Folder Editor A hot folder is a collection of folders and is made up of a set of properties.
Enfocus PitStop Server A. The categories of properties to define a hot folder. B. The hot folder status and, if any, indication of the configuration error. C. A Help line on the active category and setting. D. Type a descriptive name for your hot folder. E. The hot folder description is optional. F. Activate your hot folder and specify a priority level.
Enfocus PitStop Server 2. Make the changes to the properties that you want Note: For a detailed description of the changes you can make, see Setting up Hot Folders on page 43. 3. If necessary, select any other group of properties that you want to change by clicking the respective category. 4. Click OK button to save your settings and return to the Hot Folder tab. 4.6 The PitStop Server Menu The PitStop Server menu allows to quickly access basic functions.
Enfocus PitStop Server Disable Hot folder status on page 42 Priority Hot folder priority on page 42 Explore Shows the selected input or output folder in the finder / explorer Show Hot Folders ctrl-1 cmd-1 Progress menu Pause All Jobs To pause all active jobs Resume All Jobs To resume all active jobs Cancel Job escape cmd-.
Enfocus PitStop Server License Enfocus Home Page Buy now! Check for Updates Manage Languages...
Enfocus PitStop Server 5. Working with Hot folders 5.1 What are hot folders? Hot folders defined An Enfocus PitStop Server hot folder is actually a collection of dedicated folders for automated PDF processing. You create these folders on the hard disk of your computer or on a network drive. Enfocus PitStop Server automatically processes PDF documents that arrive in a given input folder of this hot folder and places them in the output folder which you have specified.
Enfocus PitStop Server 3. Enfocus PitStop Server places successfully processed PDF documents in a dedicated folder (3) but also saves the PDF documents with errors (3’). 4. Enfocus PitStop Server generates a preflight report and saves it in the respective folder. Main rules for valid hot folders Hot folders cannot work without any Action Lists or a Preflight Profile. A hot folder must have either a Preflight Profile or at least one Action List before you can successfully activate it.
Enfocus PitStop Server • One or more Action Lists, to be executed consecutively and/or • One Preflight Profile PDF documents received in a hot folder are first fed to the folder’s current Action List(s). The changes defined in the Action List(s) are applied to the file before it proceeds to the next part of the engine. A Preflight Profile is run against the PDF document before it leaves the input folder. First the Action Lists and fixes included in the PDF Profile will be applied if necessary.
Enfocus PitStop Server Note: See also Using the Action List Control Panel on page 69. 5.3 Types of folders Organizing your Enfocus PitStop Server work environment When setting up a hot folder, you can specify all folders and organize them in such a way that they fit your working environment best. For example, you may choose to save processed documents in separate folders, depending on their process result (OK, Warning, Error...) or you can save all processed documents in the same folder.
Enfocus PitStop Server • • • • A folder for originals that are processed with error(s) A folder for originals that are processed with Critical Failure A folder for originals that are processed with Non-critical Failure(s) A folder for originals which are non-PDF file Folders for processed documents Like the original documents, processed documents are routed to dedicated folders, based on their process result.
Enfocus PitStop Server 5.4 Managing hot folders You can manage your hot folders from the Hot Folders tab in the PitStop Server. All the options underneath can also be accessed from the contextual menu, by pressing ctrl and clicking or right-clicking in the Hot Folder tab. Creating a hot folder You can create a hot folder by clicking the button. This will open the Hot Folder Editor. For more information on the individual settings to be made, see Setting up Hot Folders on page 43.
Enfocus PitStop Server Note: A duplicated hot folder will have exactly the same settings as the original, but will always be set to inactive. Deleting a hot folder Deleting a hot folder means that you remove the hot folder from the list. It will no longer be monitored by Enfocus PitStop Server. The actual folders will not be removed from your hard disk. To delete a hot folder: 1. Select a hot folder in the list and click the menu. button or click Delete option in the Hot Folder 2. Click OK to confirm.
Enfocus PitStop Server To export a hot folder: 1. Click the button. 2. A dialog will open to define the name and location for the hot folder settings file. 3. Click OK button. The settings are collected into one single file with the file extension .ehf. Hot folder status In the hot folder list, the first icon shows the status of the hot folder. This can be one of the following: Status Meaning The hot folder has been correctly configured, and has been activated.
Enfocus PitStop Server 6. Setting up Hot Folders 6.1 Valid hot folders In order to process files through a hot folder, the hot folder should be valid and enabled. You can see the status of your hot folder in the Hot Folders tab. To set up a valid hot folder: 1. Set the hot folder's name and description in the General category in the Hot Folder Editor. 2. Set all properties in the different categories. 3. Use the Summary to get an overview of all settings and errors. 4.
Enfocus PitStop Server 3. Click OK button. 6.3 Setting up a folder structure Basic folders vs advanced folders In the Folders category, you can switch between basic folders and advanced folders by clicking the More Options... or Less Options... button. When using Create Basic Setup, you can choose Create all subfolders radio button to define advanced folders, or Create minimal set of subfolders radio button to define only basic folders.
Enfocus PitStop Server To create a Basic Setup: 1. In the Hot Folder Editor, go to the Folders category 2. Click the Create Basic Setup... button. 3. Select Create all subfolders radio button to define advanced folders, or Create minimal set of subfolders radio button to define only basic folders. 4. Do one of the following: • navigate to the existing folder you want to use as a base folder • navigate to the location you want to create a new folder, and click Make New Folder button.
Enfocus PitStop Server 4. select Make subfolder absolute or Make subfolder relative to the base folder to change the path. The path for the folder will change to an absolute or a relative path. 6.4 Processing : Subfolders and File renaming In the Processing category in the Hot Folder Editor, you can define the folder processing method, the report generation and the file renaming for the output files. Folders The input folder can receive single files, but also folders can be dropped in the input folder.
Enfocus PitStop Server An Annotated Report is a combination of the original document and the Report Information. The Report Information is integrated in the original document as a number of notes and bookmarks, allowing to easily navigate to the errors and warnings. You can also define the language in which the report will be created. File renaming By default, the file renaming is set to “%CurrentDocumentName%”, meaning that the output files will have the same name as the original input file.
Enfocus PitStop Server 2. Select Resolve transparency checkbox to enable flattening. All objects using a blend mode or transparency will be flattened. 3. Enable Resolve overprint if you want to flatten overprint objects as well, without changing the visual appearance. 4. Set the Print resolution. If the flattening result cannot be generated as lineart objects, an image will be generated at the selected resolution.
Enfocus PitStop Server 3. Select a Preflight Profile you want to add, either From database on page 49 or From file on page 49 4. Click OK. The name of the Preflight Profile and its description will be shown.
Enfocus PitStop Server 6.7 Smart Preflight Overview Smart Preflight is a new functionality that enables PitStop Server customers to improve the quality of their PDF preflight and correction, reduce the amount of Preflight Profiles they require and increase the efficiency of their PitStop Server installation by improved automation. Smart Preflight does this by allowing preflight settings to be driven from an XML/JDF job ticket.
Enfocus PitStop Server applied to different checks or corrections when Enable Variable Names is turned on for that preflight check or correction. You will probably need only one Variable Set for your installation, but you can create more if necessary. However, you can only activate one variable set per Hot Folder configuration. Note: PitStop Pro and PitStop Server can share the same Smart Preflight Variable Sets much like Preflight Profiles or Action Lists.
Enfocus PitStop Server 1. Create a Variable Set. 2. Define the variables to be used based on your XML/JDF Job Ticket. 3. Edit a preflight profile and locate a check to use a variable. 4. Enable Variable Names under the “Action” for that preflight check. 5. Select the correct variable name to be used for that check from the required variable set. 6. Save your changes. 7. Add the Preflight Profile and required Variable Set to a hot folder set-up. 8. Run files (PDF+XML/JDF) through the hot folder set-up.
Enfocus PitStop Server applying variables to a preflight check setting, only the variables which match that type of entry will be displayed. For example, if a variable for a trim page size is to be created, then it must have a "Length" variable type. If a variable is needed to select or deselect a check box (such as to turn on a correction), then a Boolean variable type needs to be defined.
Enfocus PitStop Server Manipulation Description Example Trim leading white space Removes any extra spaces at Changes “ sample” to “sample” the beginning of a result string Trim trailing white space Removes any extra spaces at the end of a result string Changes “sample ” to “sample” Merge adjacent white space Removes any spaces between result phrases Changes “Sample Text 2” to “SampleText2” Case: Unchanged Leaves the result unchanged No changes to result Case: Convert to lowercase Converts al
Enfocus PitStop Server IF job type is Digital, THEN change "Image Resolution" check to 150ppi ELSE IF job type is Offset THEN change "Image Resolution" check to 300ppi OR IF Paper Stock is Uncoated AND Printing Method is Sheetfed THEN Total Ink Coverage value is 320% ELSE IF Paper Stock is Coated AND Printing Method is Sheetfed THEN Total Ink Coverage value is 300% Rule based variables have two parts, one of the variable(s) used to trigger the Rule, and the other is the variable with the conditions defined
Enfocus PitStop Server AND/OR/ELSE Statements When working with Rule based variables, you can expand the variable argument by adding conditions to a single statement, and/or have multiple statements to reflect different results. Note that each new condition can use the same variable trigger or a different variable trigger. AND/OR statements will add a condition to the selected statement. Making the statement dependent on two or more conditions.
Enfocus PitStop Server This dialog will display all variables available for that type (i.e. Number, Length, String, or Boolean) of check. If the variable you need does not display, it's either entered in a different Variable Set, or it's not defined as the same "type" as the check you're applying it to. To apply the variable, select it from the list and click the OK button. The name of the variable will display in the entry box or next to the checkbox it's applied.
Enfocus PitStop Server The intent of this feature is to allow you to verify values from XML/JDF job ticket file are defined correctly and to ensure logic defined within Rule Based variables work as expected. This dialog does not change any settings within a variable. To check a Variable Set select the Tester icon in the Enfocus Variable Set Editor. All the variables within the current Variable Set will be displayed with the values currently defined along with the last XML/JDF job ticket loaded (if any).
Enfocus PitStop Server 6.8 Manage the Enfocus Certified PDF status of a PDF document In the Certified PDF category in the Hot Folder Editor you can define how Enfocus PitStop Serverwill handle incoming Certified PDF documents. For a more elaborate explanation on Enfocus Certified PDF Workflow, see Working with Certified PDF Documents on page 72. Changing the Certified PDF status of an incoming PDF document When a PDF document arrives in an input folder of a hot folder, it can be a Certified PDF or not.
Enfocus PitStop Server Allow rollback to previous version The Certified PDF workflow can offer you a robust roll-back mechanism. This allows you to revert to any previous stage in the Certified PDF workflow and to compare different versions of your PDF document, even though you maintain one physical PDF file. By enabling Perform Certified full save (no rollback to previous sessions), you will not be able to take advantage of the roll-back functionality; you will however reduce the file size.
Enfocus PitStop Server To use e-mail notification: 1. Open the Hot Folder Editor. 2. Display the E-mail Notification properties. 3.
Enfocus PitStop Server 7. Preflighting and Checking PDF Documents Enfocus PitStop Server lets you conveniently check and fine tune your PDF documents before you output them, either on screen or in printed form. You can ensure the properties of your PDF documents to match the properties as specified in the selected Preflight Profile. The result of these preflight actions is presented in a preflight report, stored in a log folder. 7.
Enfocus PitStop Server 3. Enfocus PitStop Server checks the PDF documents and depending on your preflight profile fixes problems, if any. It generates a preflight report and saves the report in a log folder. 4. If necessary, re-check the PDF document until it is output-ready and can be taken to the final output stage, e.g., for print, press or online viewing. Figure 2: Typical preflight workflow with Enfocus PitStop Server 7.
Enfocus PitStop Server • • • • • • • • • Images OPI Text Line art Layers Transparency Annotations Metadata PDF/X 7.3 Problem reporting Problem severity levels defined If any of the properties in a PDF document does not comply with the settings as specified in the Preflight Profile, it will be logged in the preflight report and, if you have Enfocus PitStop Pro installed, also in the Enfocus Navigator.
Enfocus PitStop Server 7.4 Creating a Preflight Profile Predefined Preflight Profiles and Preflight Profile templates Enfocus PitStop Server comes with a number of predefined Preflight Profiles and Preflight Profile templates, including a template for an empty Preflight Profile. A Preflight Profile template is essentially the same as a Preflight Profile.
Enfocus PitStop Server b) In the Problem Handling section, you can decide what you want to do when an error occurs. You can allow fixes, allow sign-off and/or allow changing the log fixes. c) In the Preflight Report section, along with the preflight details you can choose to include information on font, color/ color spaces, page box, images, OPI and output intent. 5. In the SETUP > Color Management category, you can define your color management settings. See for more information.
Enfocus PitStop Server • The Preflight Profile will check the selected properties of your PDF document and fix problems, if any. To add Action Lists to a Preflight Profile 1. Navigate to Window > Preflight... in the Enfocus PitStop Server to open the Enfocus Preflight Profile Panel. 2. Select a Preflight Profile in the list and click Action > Edit . The Enfocus Preflight Profile Editor appears. 3. Click the Action Lists category. 4. Select Enable Action Lists. 5.
Enfocus PitStop Server 4. Select a restriction level: Restriction level Meaning Not locked None of the settings of the Preflight Profile will be locked. Anyone can change any setting. Partially locked Some or all of the settings cannot be changed. The PDF Profile can still be opened, and the settings can be viewed. Locked Nothing can be changed. You can only select the Preflight Profile and run it in your PDF document. 5. If necessary, select the options: • Allow changing “Allow fixes”.
Enfocus PitStop Server 8. Action Lists One of the main reasons for using Enfocus PitStop Server is the automated editing of PDF documents. To do this, you can add one or more Action Lists to a hot folder. An Action List is a series of sequential tasks saved in one file. For example, this can be tasks such as changing color or objects. Enfocus PitStop Server will automatically carry out the respective tasks in the defined sequence. For example, suppose you have a line-art object in several PDF documents.
Enfocus PitStop Server Note: To create and/or edit Action Lists, you can also use Enfocus PitStop Pro. For more information about this Adobe Acrobat Professional plug-in, we refer to our Web site at www.enfocus.com. Removing an Action List When you remove an Action List, it will no longer appear in the Action List Panel and it is deleted from your hard disk. To remove an Action List: 1. Navigate to Window > Action Lists... in the Enfocus PitStop Server to open the Action List Panel. 2.
Enfocus PitStop Server The imported Action List appears at the bottom of the selected category in the Enfocus PitStop Server Action List Panel. To export an Action List: 1. Navigate to Window > Action Lists... in the Enfocus PitStop Server to open the Action List Panel. 2. In the Action List Panel, select the Action List you wish to export. 3. Click Export in the Action menu or the contextual menu for the Action List.
Enfocus PitStop Server 9. Working with Certified PDF Documents 9.1 About Certified PDF PDF workflow concept Enfocus Certified PDF is a PDF workflow concept developed by Enfocus Software, based on customer requests and feedback from industry experts.
Enfocus PitStop Server • Offering the PDF document provider a simple and streamlined way to preflight a PDF document with a Preflight Profilesupplied by the PDF document recipient. • Including the Preflight Profileand the corresponding preflight report in the PDF document. This way there can be no doubt about the preflight status of the PDF document.
Enfocus PitStop Server 9.4 Responsibility Responsibility issues In addition to causing inconsistencies, changing a PDF document that was created by someone else can create ambiguity about who is ultimately responsible for the final result. Many printers, service providers, etc. are extremely reluctant to make any changes to their customer's documents for fear of having to assume responsibility if anything goes wrong. This includes issues that can be totally unrelated to the small correction applied.
Enfocus PitStop Server In the Certified PDFworkflow, all the modifications done in a PDF document are logged per session and saved in an edit log file. Also, the edited PDF documents can be saved incrementally. This means that the changes done in version 3, for example, can be saved “on top of” the changes done in version 2 but you keep one physical PDF file.
Enfocus PitStop Server 9.6 What is an Enfocus Certified PDF document? Acrobat metadata Any regular PDF document contains metadata, i.e. information about the document itself. The Document Properties dialog box of Adobe Acrobat, for example, includes the following metadata: • • • • • • • Creation and modification date of the PDF document. The application with which the PDF document was created. The PDF version. File size. The name and path of the PDF file. Number of pages. Page size.
Enfocus PitStop Server 2. Enter your personal information, such as your name, e-mail address and other contact details. This information is required for an efficient use of the Certified PDF workflow and is used as Sender data in the e-mail notifications. Fill in as much information as possible. A message is optional. 3. Click Apply or OK button. 9.8 Adding a Session Comment Certified PDF enables you to enhance the quality of your PDF workflow by adding comments to the edit log.
Enfocus PitStop Server 10. Managing fonts What are the implications of using Times-Roman instead of Times New Roman in a document? Can I use these fonts interchangeably and, if not, when do I use which font? How do the various types of fonts affect the output of my PDF document, onscreen and in print? This chapter provides the answers to these questions, together with some more theoretical background information about fonts. 10.
Enfocus PitStop Server For PDF environments, ZapfDingbats is added to this standard font set. PostScript Type 1 fonts PostScript Type 1 fonts were originally developed by Adobe Systems for use in PostScript printers. PostScript Type 1 fonts are outline fonts. They use lines and cubic Bézier curves to define letter shapes or “glyphs”. A “glyph” is the shape in a font that is used to represent a character code on screen or paper.
Enfocus PitStop Server • TrueType fonts can print well on both non-PostScript and PostScript output devices. However, to print well on a PostScript device, the TrueType font must be converted to PostScript outlines, which may affect the visual quality of the resulting font. This is why many prepress service providers are reluctant to support TrueType fonts. • On Windows-based systems, a TrueType font is physically stored in a single file, the name of which has the .ttf extension.
Enfocus PitStop Server A. Master B. Font property C. Design axis D. User-defined variant “in-between” To create the in-between variants, you require Adobe Type Manager. Double-byte font Double-byte character sets are needed if you are working with Asian languages such as Japanese, Chinese and Korean. These languages have many characters and require hard- and software that support the double-byte format. Double-byte characters use 16-bit or two byte characters instead of 8-bit or one byte characters. 10.
Enfocus PitStop Server If the font is not available, it will have to be replaced by a font which is available on the recipient's computer. This process is called “PDF font substitution”. PDF font substitution may affect the appearance and output of your documents. Finding exact font names A given font can have different names. And the name of the font which you see in your source application is not necessarily the same as its “real” internal font name.
Enfocus PitStop Server roman font typically contains 256 characters – will increase the file size of the PDF document by 30k to 40k for PostScript Type 1 fonts, or more for TrueType fonts.
Enfocus PitStop Server 11. Managing Color This chapter offers a brief introduction to color management and color basics. It explains how you can use Enfocus PitStop Server to obtain an accurate, high-quality reproduction of the colors in your PDF documents. 11.1 About Color Management Color monitors and color printers reproduce color in completely different ways.
Enfocus PitStop Server In theory, pure cyan, magenta, and yellow pigments should combine to absorb all color and produce black. But because all printing inks contain impurities, these three inks actually produce a muddy brown and must be combined with black ink to produce a true black. Combining these inks to reproduce color is called four-color process printing. Figure 5: In theory, mixing cyan, magenta and yellow yields perfect black; in practise the key color black has to be added.
Enfocus PitStop Server For more information on color gamuts and color spaces, see the online Adobe Acrobat Guide. Device-dependent color Device-dependent colors relate to the settings of the device on which the image was created or output. Device-dependent colors require all devices in the workflow to be “calibrated” to obtain consistent color reproduction. In other words, the input devices (e.g. scanners or digital cameras), monitors and output devices (e.g.
Enfocus PitStop Server preserves the relationships between the colors. As the relationships are preserved, the change in colors will hardly be perceivable. Figure 6: Perceptual remapping rescales the original gamut (A) within the gamut of the destination color space (B), but preserves the relationships between colors. Saturation remapping Reproduces the original image color saturation (vividness) when converting into the target device's color space.
Enfocus PitStop Server But this matching method is useful when combining 2 output profiles for proofing. Since the color gamut of the proofing device (2) should be bigger than the color gamut of the destination profile (1). Figure 8: Relative colorimetric remapping replaces colors outside of the gamut by colors with the same lightness, but different saturation (B). Absolute colorimetric remapping Colors that fall within the gamuts of both input and output device are left unchanged.
Enfocus PitStop Server device. ICC profiles help you reproduce colors accurately across different platforms, devices and ICC-compliant software programs. Suppose you use a digital camera to take pictures. If you want to make sure that the colors in these pictures are displayed consistently on a specific monitor, you can tag the images with an ICC profile of your digital camera.
Enfocus PitStop Server To use ICC profiles for a specific hot folder: 1. Select a hot folder and click Edit. 2. Display the Color Management properties. 3. Click Override General Color Settings. 4. Define if you want the same profiles for all objects, or if you want to define profiles for images and for other objects 5. Select source and target ICC profiles for the color models of your choice. 6. Click OK.
Enfocus PitStop Server 11.6 Spot colors Spot colors defined Spot colors are colors which are printed with their own premixed inks. You can choose from several spot color systems and from hundreds of different spot-color inks. In spot-color offset printing, each spot color is reproduced using a single printing plate. In contrast, process color printing uses four inks only (CMYK: cyan, magenta, yellow and black) to reproduce all colors.
Enfocus PitStop Server document. Rather than creating dedicated — RGB, CMYK and spot-color — source files for different output purposes, you may want to maintain one single source document. For example, you may have a newsletter or brochure containing spot-color objects, such as your company logo. You would then have the following option: • You could leave the spot color definitions unchanged and use the PDF document to produce individual offset printing plates for each color.
Enfocus PitStop Server 12. Running jobs through PitStop Server 12.1 Dropping files or folders in the input folder By dropping a file in the input folder, this file is submitted to be processed by the hot folder. How often is an input folder checked ? An input folder is checked for incoming files, based on the Time Interval set in the Processing category of the Preferences. By default, the input folder is checked every 10 seconds.
Enfocus PitStop Server 13. Monitoring active jobs In the Hot Folders tab, you can see the number of jobs queued to a specific hot folder. However, to monitor individual jobs, you can use the Progress tab. In the Progress tab in PitStop Server, all active jobs can be monitored. For every job, you can see • • • • • The name of the job. This will be the name of the input file. The hot folder processing the job The current step The progress on this step Additional info 13.
Enfocus PitStop Server 3. Click the button to cancel the selected jobs.
Enfocus PitStop Server 14. Viewing finished jobs in the History tab After finishing a job, and logging is enabled for the hot folder, the job will be shown in the History tab. The History tab in PitStop Server gives an overview of all finished jobs, showing the output job name, the hot folder name, the date, the Preflight status and any special events that occurred. 14.1 History Logging History Logging enables or disables keeping a log of the processed file, which will then be shown in the History tab.
Enfocus PitStop Server 14.5 Special Events Log The Special Events Log, opened by clicking the button, shows all jobs that, for some reason, failed to be processed. This could be e.g. because the incoming PDF file is corrupted. The Special Events Log will also show errors that are not job-related, e.g. if there are missing components of Server itself, if Enfocus PitStop Server has no access to a folder due to changed permissions, etc.
Enfocus PitStop Server 15. Enfocus PitStop Server Preferences Enfocus PitStop Server allows you to specify the following categories of preferences: Category Related to... General The units (points, picas, inches, centimeters or milimeters) to be used in PitStop Server and processing and logging. Language The language used for logging and processing, and the language used in PitStop Server. Folders The location of the folders for temporary files, quarantined files and log files of PitStop Server.
Enfocus PitStop Server Server. For example, the measurement units in the editor panels, like the Preflight Profile editor etc. 5. Select the Disable all warning messages checkbox to disable all warning messages which appear in PitStop Server. The Reset All Messages button enables all warnings again. 15.2 To set the Language 1. In PitStop Server, choose Window > Preferences... . 2. Select the Languages category. 3.
Enfocus PitStop Server Installed tab This tab lists all the language packs which are already installed. You can, 1. Search for a pack using the search field. 2. Use the Actions button to install, uninstall, download and refresh the available language packs. Apply various filter options using the Show menu. 3. Uninstall a pack using the Uninstall button. 4. View a list of configurators installed on the computer if Enfocus Switch is also installed on it.
Enfocus PitStop Server 4. Install a pack using the Install button. 5. Uninstall a pack using the Uninstall button. Note: The Enfocus Pack Manager is common across all Enfocus products. It helps you in selecting and installing the language packs and the configurators (in case you have Enfocus Switch installed) of your choice. 15.3 To set the Folders 1. In PitStop Server, choose Window > Preferences... 2. Select the Folders category 3. Define in what folder PitStop Server can store temporary files.
Enfocus PitStop Server 3. Define if files have to be deleted after a number of days, if they exceed a number of megabytes, or if the number of files gets too high. 4. Define if empty subfolders need to be removed 5. Define what file types you want to be deleted automatically. Note: Note that Enfocus PitStop Server will only remove files and folders that have been processed. 15.6 To set your Font preferences 1. In PitStop Server, choose Window > Preferences . 2. Select the Fonts category. 3.
Enfocus PitStop Server 15.8 To set your E-Mail preferences 1. In PitStop Server, choose Window > Preferences... . 2. Select the E-Mail category. 3. Fill in the name and port for your outgoing mail. You can find this information in your e-mail program or contact your system administrator for assistance. 4. Fill in the user name and password, if any. 5. Define to who PitStop Server sends an e-mail notification if a special event occurs. Multiple e-mail addresses can be entered. 15.
Enfocus PitStop Server Index A absolute colorimetric remapping 88 Action List Control Panel displaying 69 overview of the main parts 69 using 69 Action Lists duplicating 70 explained 69 exporting 70, 71 importing 70 managing 69 removing 70 where to find them 49 activating a hot folder 43 Active jobs 94 activity status setting 49 adding Action Lists to a PDF Profile 67 Applying smart preflight variable 56 automatic deletion of files specifying when 101 automating tasks using Action Lists 69 B buying and re
Index exporting Action Lists 70 F feedback getting ~ on processed PDF documents 60 finding PostScript font names 82 Folders checking input folders 93 handling subfolders 93 font locations specifying in preferences 102 fonts finding PostScript font names 82 Multiple Master 80 PostScript Type 1 79 PostScript Type 3 79 standard 14 fonts 78 TrueType 79 G gamut 85 general preferences setting 101 getting support 23 grayscale color model 85 guaranteed preflighting 72 H History History tab 96 logging 96 host na
Enfocus PitStop Server PostScript font name finding 82 PostScript fonts finding font names 82 Type 1 79 Type 3 79 predefined PDF Profiles and PDF Profile templates 65 preferences color management 102 ICC profiles 102 selecting a language 101 setting general ~ 101 specifying font locations 102 specifying for e-mail 103 specifying the folder for temporary files 101 specifying when to delete files automatically 101 preflight profile See PDF Profile 62 preflighting defined 62 definition 62 guaranteed 72 illust
