System information

Note: You can also create Certified PDF documents with Enfocus Instant PDF. For more information
about Enfocus Instant PDF, visit our Web site at www.enfocus.com .
Preflighting in a Certified PDF workflow
A Certified PDF workflow supports the preflight process by:
• Offering the PDF document provider a simple and streamlined way to preflight a PDF document
with a Preflight Profile supplied by the PDF document recipient.
• Including the Preflight Profile and the corresponding preflight report in the PDF document.
This way there can be no doubt about the preflight status of the PDF document.
• Offering a straightforward user interface that enables the recipient of the PDF document to
verify that the document has been preflighted successfully with a profile he or she provided.
The above-mentioned features help to:
• Motivate the PDF document provider to actually preflight his or her PDF documents
• Dramatically reduce the number of problems in files received from PDF document providers
Document consistency
PDF editing issues
PDF editing tools, such as Enfocus PitStop Pro, are very convenient for making intermediate or
last-minute corrections in PDF documents. This saves you both time and money because you do
not have to go back to the original application program to re-create the PDF document. Sometimes,
it may even be more efficient to make the changes directly in your PDF document. Enfocus PitStop
Pro, for example, allows you to make global color changes throughout your PDF document.
However, PDF editing also involves a risk: as soon as you edit and save a PDF document, you create
a version of a document that is different from the original document you made using a word
processor or a desktop publishing software. These inconsistencies are hard to manage, and may
introduce problems in archiving or when the document is republished at a later date.
PDF editing in a Certified PDF workflow
To help reduce document consistency problems, the Certified PDF workflow features a mechanism
that:
• Logs all the changes that are made to a Certified PDF document
• Can store these changes inside the Certified PDF document
Based on this information, an edit log —a human readable PDF report— can be generated.
If consistency between the PDF document and the source file(s) is very important, you can use the
edit log to change the source file(s) accordingly. To assist in this process, a Certified PDF document
can also keep a reference to the source file(s) from which the PDF document was created. You
can use this reference to make sure that the source file has not been edited since the PDF document
was created.
Responsibility
Responsibility issues
In addition to causing inconsistencies, changing a PDF document that was created by someone
else can create ambiguity about who is ultimately responsible for the final result.
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