User guide

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Table Of Contents

Enfocus Instant PDF User Guide 95

File Name

Naming PDF Documents

You can specify how the names should be of the

PDF documents which are generated through the

PDF Queue:

• Use Specified Name

• Ask Every Time

To configure PDF file naming in a PDF Queue:

1 In the main Instant PDF window, click the PDF

Queues button to see the list of PDF Queues.

2 Select a PDF Queue in the list and click the

Edit button.

3 Make sure you are in the Advanced Enfocus

PDF Queue Editor: You should see the Stan-

dard button. If not, click the Advanced but-

ton.

4 Click the File Name category.

5 Select the appropriate option, following the

on-screen instructions in the Help area:

• Use Specified Name, and use variables to

compose the file name of generated docu-

ments

• Ask Every Time

Use Specified Name

Select the option Use specified name if you wish to

generate file names for your PDF documents auto-

matically as these PDF documents are created by

the PDF Queue. You can specify the file name syn-

tax, i.e. the building blocks which make up the

name of your PDF document. If you do this, you can

use:

•A prefix

• A suffix

•One or more variables

The prefix or suffix can be any text which you wish

to include in the file name of the PDF document.

You may want to include a reference:

• To the name of of the PDF Queue with which

the PDF document was created

• To the name of the Preflight Profile with

which the PDF document was prelighted.

Naming your PDF documents this way may be par-

ticularly convenient if you are using a PDF Queue or

Preflight Profile from a Specification on Certified-

PDF.net.

Example

An example of a file name could be:

CMYK_brochure14042004.PDF

where we can distinguish the following building

blocks:

Ask Every Time

Select the option Ask every time if you wish to

enter a file name for each PDF document that is

generated by the PDF Queue. You may not want to

do this if you will be creating a large volume of PDF

documents.