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Chapter 6: Managing Jobs82

Reviewing a PDF Document

Introducing the Review Step

PDF Queues can be configured to include a review

step in every job that is submitted to them.

The review step allows you to review the document

before it is saved, e-mailed or published to an FTP

site. You can use this review opportunity to trace

problems in the document before Instant PDF auto-

matically dispatches it to the output location.

In practice, a job that was submitted to a PDF

Queue that includes a review step will be paused

until you review the document and either accept or

reject it. The following information is displayed in

the Job Information area for a job that needs to be

reviewed:

• The current step is Reviewing the created PDF

File, and the status is Waiting for your input.

• The results of the preflight check are listed,

and three buttons are available: Review,

Reject PDF and Cancel Job, and Accept PDF

and Continue.

Reviewing, Accepting and Rejecting Documents

The review mechanism in Instant PDF works in two

steps:

1 You review the PDF document that was cre-

ated by Instant PDF. If the PDF document con-

tains errors or warnings, the preflight report

will automatically be displayed, so you can

confidently trace any problems.

2 Based on your findings and the messages in

the preflight report, you either accept or

reject the document.

If you accept the document, job processing resumes

normally, and the document will be saved or dis-

patched according to the PDF Queue settings.

If you reject the document, the job is automatically

canceled and the PDF document is not saved.

How to Review a PDF Document

If the PDF Queue includes a review stage, the job

automatically pauses after the document is pre-

flighted and waits until you either accept or reject

the document.

To review a document:

1 In the Instant PDF Jobs in Progress list, select

the job that is waiting to be reviewed.

The Job Information area informs you that the job

is waiting to be reviewed.

2 Click the Review button in the Job Informa-

tion area.

Adobe Acrobat or any other PDF viewer opens, dis-

playing both the created PDF document and its pre-

flight report (In Adobe Acrobat the latter is only dis-

played if a preflight error was found).

3 Check the preflight report, as well as the doc-

ument itself, for problems.

4 Do one of the following:

• If you are satisfied with the quality of the

document, click Accept PDF and Continue.

• If the document contains errors, you can click

Decide Later first and check the errors and

warnings listed in the preflight report first. If

you cannot resolve the errors in the PDF docu-

ment, click Reject PDF and Cancel Job.