User guide

Chapter 7: Creating and Editing PDF Queues112
E-mail
Delivering Certified PDF Documents by E-mail
You can configure the PDF Queue to send the Certi-
fied PDF documents by e-mail to one or more
recipients.
Proceed as follows:
1 In the main Instant PDF window, click the PDF
Queues button to see the list of PDF Queues.
2 Select a PDF Queue in the list and click the
Edit button.
3 Make sure you are in the Advanced Enfocus
PDF Queue Editor: You should see the Stan-
dard button. If not, click the Advanced but-
ton.
4 Click the E-mail category.
5 Select the option Deliver by e-mail.
6 Type the e-mail address of the message recip-
ient:
• You can include multiple message recipients.
Separate their e-mail addresses by a comma.
For example: [e-mail],
[e-mail], [e-mail]
• You can specify the e-mail address directly,
e.g. [e-mail] or a qualified
address, e.g. “John Doe <[e-mail]>”
7 Following the on-screen instructions in the
Help area, configure the PDF Queue to deliver
the Certified PDF documents by e-mail. You
have the following options:
• Configure e-mail message
• Edit e-mail preferences
Configure e-mail message
You can configure how your e-mail messages
should look like by default. Click the Configure
e-mail message button and specify the following:
• Subject. This can always be the same, fixed
text or variable text. If you want to use vari-
able text, click the Variable button and select
the appropriate variables to compose your
subject text with.
• Message. You can type standard message
body text here or use variables.
• Whether or not to attach the Certified PDF
document and the preflight report to the
e-mail message.
•The maximum file size of attachments and
what should happen if this maximum is
exceeded.
Edit e-mail preferences
Make sure that the host name and port of the SMTP
server for your outgoing mail have been specified
correctly in the Instant PDF E-mail Server Prefer-
ences.
See also:
• “Preferences > E-mail Server” on page 26
• “Preferences > Personal Information” on
page 19
• “Using Variables When Configuring PDF
Queues” on page 89
• “FTP” on page 113
If one or more properties in this category is
locked, see “Locking” on page 93.
Also check and make sure that the Instant PDF
Personal Information Preferences, and
particularly your name and e-mail address,
are filled in correctly. This information will be
used in the From field of your e-mail
message.
InstantPDF.book Page 112 Wednesday, June 9, 2010 4:04 PM