User guide

Chapter 7: Creating and Editing PDF Queues108
Preflight
Preflighting PDF Documents Using Preflight
Profiles
A PDF document can be corrected or changed auto-
matically using one or more Action Lists. The next
stage in assuring the technical quality of your PDF
documents is preflighting.
To preflight PDF documents, you assign a Preflight
Profile to your PDF Queue. A Preflight Profile is a
collection of criteria which a PDF document must
meet to be outputworthy. For each criterion, the
Preflight Profile specifies:
• If it should be checked or not
• How deviating properties in the PDF docu-
ment should be listed in the preflight report,
i.e. as Information or as Error
Moreover, a Preflight Profile can automatically fix
some of the detected (potential) problems in the
PDF document.
You cannot create a Preflight Profile in Instant PDF
—you need Enfocus PitStop Pro, Enfocus PitStop
Server or Enfocus PitStop Automate to do this— but
you need to include it in your workflow by assign-
ing it to a PDF Queue.
To add a Preflight Profile to a PDF Queue:
1 In the main Instant PDF window, click the PDF
Queues button to see the list of PDF Queues.
2 Select a PDF Queue in the list and click the
Edit button.
3 Click the Preflight category.
4 Click the + button to open the Select Preflight
Profile dialog.
5 Select the Profile you want to use, either From
Database or From file.
6 Click OK. The name of the Preflight Profile, and
its description will be shown.
Where Can I Find Preflight Profiles?
If you want to add a Preflight Profile to your PDF
Queue, this is where you can find them:
From Database
The Database contains predefined Preflight Profiles
and Preflight Profiles which are already available in
the Enfocus Preflight Profiles Database. Both are
installed on your computer’s hard disk along with
Instant PDF. The Enfocus Preflight Profile Database
can also be used and updated by other Enfocus
products, such as Enfocus PitStop Pro (7.0 or higher)
and Enfocus PitStop Server (4.0 or higher). This
means that, if you create a Preflight Profile with
PitStop Pro, it will also appear in the From Data-
base list in the Select Preflight Profile dialog.
The Global list contains Preflight Profiles available
to all users on the computer. The Local list is only
available to the current user.
From file
You can use Preflight Profiles from elsewhere on
your computer’s hard disk or on a network drive,
for example, if someone has sent you a Preflight
Profile by e-mail. The default extension of a Pre-
flight Profile’s file name is *.ppp.
The Browse button allows to select the Preflight
Profile you want to use.
Enfocus Preflight Profiles Library
You can also find Preflight Profiles on the Enfocus
Preflight Profiles Library page on the Enfocus Web
site: www.enfocus.com > Support > Download >
Preflight Profiles. You can also access this page from
within Instant PDF: choose Help > Online Resources
> Preflight Profiles Library, or by clicking the More
Preflight Profiles available in the Preflight Profiles
Library hyperlink in the Select Preflight Profiles
window.
The preflighting stage is mandatory: a PDF
Queue without a Preflight Profile cannot be a
valid PDF Queue.
If one or more properties in this category is
locked, see “Locking” on page 93.
InstantPDF.book Page 108 Wednesday, June 9, 2010 4:04 PM