Fiery EX2101 for Xerox 2101 JOB MANAGEMENT GUIDE
About the Documentation This manual is part of a set of Fiery EX2101 for Xerox 2101™ documentation that includes the following manuals for users and system administrators: • The Quick Start Guide summarizes the steps for configuring the Fiery EX2101 for Xerox 2101 and printing. It also describes how to access the Adobe Acrobat PDF files on the User Documentation CD.
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Contents About the Documentation Introduction About this manual xiii Terminology xiv Chapter 1: About Job Management Job environments 1-1 Levels of job control 1-1 Setting up an operator-controlled environment 1-2 Understanding job flow 1-2 Spooling, processing, and printing 1-3 Visualizing job flow 1-4 Communicating with users 1-5 What the operator should check 1-6 Overview of the job management utilities 1-8 Command WorkStation 1-8 Command WorkStation LE 1-8 Fiery WebSpooler and
viii Contents Monitoring single or multiple Fiery EX2101 servers* 2-12 Customizing the graphical interface 2-12 Using layout styles* 2-12 Showing, hiding, and arranging components 2-13 Using commands 2-14 Menu bar 2-14 Context-sensitive menus 2-22 Preparing to work with Command WorkStation or Command WorkStation LE 2-22 Connecting to the Fiery EX2101 2-22 Printing Fiery EX2101 information pages 2-25 Setting preferences 2-27 Correcting tray alignment* 2-29 Managing Fiery EX2101 font
ix Contents Defining Mixed Media settings* 3-20 Inserting tab media* 3-22 Printing FreeForm variable data documents 3-27 Creating and monitoring FreeForm masters 3-27 Using FreeForm masters with variable data jobs 3-29 Tips for using FreeForm 3-29 Archiving jobs 3-30 Using the Job Log 3-32 Searching for jobs 3-34 Chapter 4: Previewing and Manipulating Jobs Previewing jobs 4-1 Displaying thumbnail previews 4-1 Preview window controls 4-2 Displaying full-screen previews 4-3 Editing
x Contents Chapter 6: Advanced Features of DocBuilder Pro Mixed Page mode and Fixed Page mode 6-1 Imposition settings 6-3 Sheet settings 6-4 Layout settings 6-6 Scale settings 6-11 Finishing settings 6-14 Modifying the layout manually 6-18 Reordering pages in Layout mode 6-18 Adding, duplicating, and deleting sheets 6-19 Editing page content 6-21 Rotating pages 6-22 Setting gutter sizes 6-23 Managing templates 6-24 Tips for using the Imposition feature of DocBuilder Pro 6-26 Pag
xi Contents Fiery Spooler for Mac OS computers 7-19 Starting Fiery Spooler 7-19 Connecting to a different Fiery EX2101 from Fiery Spooler 7-21 Chapter 8: Using FieryBar Introduction to FieryBar 8-1 Status 8-1 Activity light 8-2 Commands 8-2 Starting and shutting down the Fiery EX2101 8-4 Restarting the Fiery EX2101 8-5 Shutting down the Fiery EX2101 8-6 Appendix A: Basics of Imposition Printing books with the Imposition feature of DocBuilder Pro A-1 Basics of imposition layout A-1
xii Contents Appendix C: Troubleshooting Error messages C-1 Troubleshooting C-2 Command WorkStation or Command WorkStation LE does not respond C-2 Unexpected printing results C-3 Clearing the server C-4 Users cannot connect to the Fiery EX2101 C-4 Setup error messages C-5 Index
xiii Introduction About this manual This manual is intended for Fiery EX2101 for Xerox 2101 operators and administrators, or users with the necessary access privileges, who monitor and manage job flow, manipulate jobs, and troubleshoot problems that may arise. It describes the functions and features of the Fiery® job management utilities— Command WorkStation, Command WorkStation LE, Fiery Spooler™, and Fiery WebSpooler™—for the purposes of job management and quality control.
xiv Introduction • Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to create custom layouts and take full advantage of Imposition features. • Chapter 7 describes Fiery WebSpooler and Fiery Spooler, which you can use to view and manage Fiery EX2101 job activity. • Chapter 8 describes FieryBar.
xv Terminology • Spool—Write to a disk. Used in this manual to refer to a PostScript or PCL print job saved to the Fiery EX2101 hard disk drive in preparation for processing and printing. • RIP—Acronym for raster image processing, which changes PostScript or PCL commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor” (RIP) is the computer processor that performs this function.
1 1-1 Chapter 1: About Job Management Job environments This chapter explains the basic principles of job management in an operator-controlled print environment and provides an overview of the Fiery EX2101 job management utilities. Job environments The Fiery EX2101 supports several control levels of printing, job management, and Setup, and gives you the flexibility to choose a configuration that corresponds to the requirements of your site.
1 1-2 About Job Management Setting up an operator-controlled environment This manual assumes you are working in an operator-controlled environment with responsibility for managing job flow. To establish an operator-controlled environment, you or the administrator must complete the following tasks: Set up password privileges—The administrator must set up separate passwords for operator access and administrator access to the Fiery EX2101.
1 1-3 Understanding job flow Spooling, processing, and printing To understand job flow through the Fiery EX2101, it is helpful to consider the three main stages of printing. Spooling Spooling—When a job file is sent over the network by a remote user or imported from disk, it arrives at the Fiery EX2101 and spools to a location on the hard disk drive. After spooling completely, the job is held on the hard disk drive, where it awaits further instructions from the operator.
1 1-4 About Job Management Visualizing job flow As the operator, your job management tools permit holding and releasing a job at any stage of the job flow. In the following illustration, solid boxes indicate the types of job status flags you may see in the Command WorkStation or Command WorkStation LE Active Jobs window. Boldface items represent commands you can issue from a job management utility to release held jobs.
1 1-5 Communicating with users Each command initiates a job workflow: Print—When you issue the Print command for a held job, the job is released for immediate processing and printing on the Fiery EX2101. Print and Hold—When you issue the Print and Hold command for a held job, the job is released for immediate processing and printing. However, a raster copy of the original job remains in processed/held status, even after the original job finishes printing.
1 1-6 About Job Management Printing information • Duration for jobs to be held on the Fiery EX2101 before deletion • Instructions for setting up the printer on client computers • Sources of PostScript printer drivers, PPDs, and additional information • Recommended PPD settings • Conflicting settings and common PostScript errors • FreeForm information regarding use of master and variable data • Imposition information regarding use of the DocBuilder Pro option • Requirements for Notes fields (information t
1 1-7 Communicating with users Job ticket information You can view and potentially override the print options specified by users by checking job ticket information. To display user-defined print options, choose Properties in Command WorkStation or Command WorkStation LE (see page 3-14), or Override Print Settings in Fiery WebSpooler or Fiery Spooler (see page 7-7).
1 1-8 About Job Management Overview of the job management utilities The Fiery EX2101 includes the following job management utilities: • Command WorkStation • Command WorkStation LE • Fiery WebSpooler • Fiery Spooler These utilities are designed for use by operators who must track and manage jobs and oversee general job flow through the Fiery EX2101.
1 1-9 Overview of the job management utilities Fiery WebSpooler and Fiery Spooler Fiery WebSpooler and Fiery Spooler are similar in appearance and functionality. However, you access the utilities in different ways. You can access Fiery WebSpooler through a Java-enabled Web browser residing on any computer with a networked connection to the Fiery EX2101. Fiery Spooler must be installed on a networked Mac OS computer and can only be used on that computer.
2 2-1 Chapter 2: Introduction to Command WorkStation and Command WorkStation LE The graphical interface This chapter provides an introduction to the Command WorkStation and Command WorkStation LE graphical user interfaces. To follow along in the software as you read the chapter, log in to the application with an Operator or Administrator password, as described on page 3-2. Once you are logged in, you can tour the application.
2 2-2 Introduction to Command WorkStation and Command WorkStation LE The following illustrations show the components of Command WorkStation and Command WorkStation LE.
2 2-3 The graphical interface 1 2 4 3 Command WorkStation LE 1 Action buttons (see page 2-11) 2 Active Jobs window (see page 2-4) 3 Jobs window (see page 2-5) 4 Activity Monitor (see page 2-8) The following sections describe each component in Command WorkStation and Command WorkStation LE.
2 2-4 Introduction to Command WorkStation and Command WorkStation LE Active Jobs window The Active Jobs window dynamically displays the status and job ticket information of jobs that are currently being held, processed, or printed on the Fiery EX2101. The title bar displays the total number of jobs and the total number of held jobs currently being monitored. The Active Jobs window is always displayed. You cannot hide or drag it to a different location.
2 2-5 The graphical interface In the Active Jobs window, you can: • Monitor and manage jobs on the Fiery EX2101 (see page 3-6) • Customize job ticket information (see page 3-8) • Monitor jobs on multiple Fiery EX2101 servers* (see page 2-12) Jobs window The Jobs window displays information about jobs that have printed successfully through a connected Fiery EX2101. The window is divided into four layered panels. Click the selection tabs at the bottom of the window to move between different panels.
2 2-6 Introduction to Command WorkStation and Command WorkStation LE Printed Jobs panel The Printed Jobs panel lists all jobs that have been printed from the Fiery EX2101. Newly printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs until the job limit (determined by the administrator in Fiery EX2101 Setup) is reached. When the first job over the limit is printed, the oldest job is deleted from the Printed Jobs list.
2 2-7 The graphical interface FreeForm panel The FreeForm panel lists the names of all master files used for FreeForm variable data printing. Jobs listed in the FreeForm panel represent master files that have already been RIPped and stored on the Fiery EX2101. The FreeForm panel is not available if you logged in as Guest. For information on working with FreeForm jobs and the FreeForm panel, see page 3-27.
2 2-8 Introduction to Command WorkStation and Command WorkStation LE Activity Monitor The Activity Monitor displays a summary of the job activity on all Fiery EX2101 servers or a selected Fiery EX2101. The activity shown can include jobs released for spooling, processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor. Display the Activity Monitor by choosing Activity Monitor from the Windows menu.
2 2-9 The graphical interface Selected Server view When you select an individual Fiery EX2101 in Command WorkStation, the Activity Monitor provides a more detailed summary of the current activity on that Fiery EX2101. In Command WorkStation LE, the Activity Monitor always displays the current activity on the connected Fiery EX2101. Animated images provide visual indications of the job activity. Jobs being held, waiting to process, or waiting to print are not displayed.
2 2-10 Introduction to Command WorkStation and Command WorkStation LE Printing—Displays the file name of the job currently being printed, and the page number currently printing. With multiple copies, the copy number is also displayed. General Info—Displays the total and available hard disk drive space, and the total and available memory of the Fiery EX2101. This section also provides the Fiery EX2101 name, system software version, technical support number, and copier name.
2 2-11 The graphical interface Action buttons Action buttons provide convenient access to frequently used job management commands. You can also issue these commands by choosing them from the menu bar or the context-sensitive menus. For a detailed description of each Action button command, see the table on page 2-14. Command WorkStation Command WorkStation LE TO ISSUE AN A CTION BUTTON COMMAND 1. Select a job in the Active Jobs window or the Jobs window. 2. Click the desired Action button.
2 2-12 Introduction to Command WorkStation and Command WorkStation LE Monitoring single or multiple Fiery EX2101 servers* In Command WorkStation, you can set the Active Jobs window, Jobs window, and Activity Monitor to display job information for a single Fiery EX2101 or all connected Fiery EX2101 servers. TO SPECIFY THE 1. F IERY EX2101 BEING MONITORED Click the arrow in the server selection menu of the Active Jobs window, Jobs window, or Activity Monitor.
2 2-13 TO Customizing the graphical interface SELECT A LAYOUT STYLE • Choose Layouts from the Window menu, and then choose a layout style from the submenu that appears. You can choose one of three preset layouts (Default, Style 1, or Style 2) and three custom layouts. For a description of the components included with each of the preset layouts, see page 2-20. You can define and change the configurations associated with the three custom layout styles. For details, see the following section.
2 2-14 Introduction to Command WorkStation and Command WorkStation LE TO DOCK OR UNDOCK A COMPONENT • Double-click the window grip in the component’s title bar. TO SAVE THE CURRENT DISPLAY CONFIGURATION AS A LAYOUT STYLE IN C OMMAND W ORK S TATION * 1. Choose Save Layout from the Window menu. 2. In the dialog box that appears, choose the style you want to update, and, if desired, rename the style. 3. Click OK to save the new layout style.
2 2-15 Menu CWS LE† File Command Using commands Submenu command Description About Fiery Command WorkStation LE† Displays information about the current version of Command WorkStation LE. Preferences† Allows you to change the Command WorkStation LE preference settings. Services† The commands under this submenu are disabled for Command WorkStation LE. Hide CWS LE† Minimizes and hides the Command WorkStation LE application window. The application continues to run in the background.
2 2-16 Menu File (cont.) Edit Actions Command Print* Introduction to Command WorkStation and Command WorkStation LE Submenu command Description Job Log* Prints the current Job Log on a local printer. Active Window* Prints the contents of the current window on a local printer. Exit* Closes the Command WorkStation application window. Close† Closes the Command WorkStation LE application window.
2 2-17 Using commands Menu Command Submenu command Description Actions (cont.) Remove Raster Data Removes the raster data associated with the selected processed/held job in the Active Jobs window, or the selected raster job in the Printed Jobs or Archive panel; leaves the original PostScript job in place.
2 2-18 Menu Server Command Introduction to Command WorkStation and Command WorkStation LE Submenu command Description Log In/Log Out Allows you to log in or log out of the Fiery EX2101 and add or remove Fiery EX2101 servers from the list. Setup* Opens the Setup options for the Fiery EX2101. Manage Font Allows you to download fonts to the Fiery EX2101. You can also delete fonts that you have downloaded to the Fiery EX2101.
2 2-19 Menu Server (cont.) Command Job Log* Using commands Submenu command Description Export* Exports the contents of the Job Log panel to a tab-delimited text file. Export and Clear* Exports the contents of the Job Log panel to a tab-delimited text file, and clears the contents of the job log for the Fiery EX2101. Clear Job Log† Clears the contents of the job log for the Fiery EX2101.
2 2-20 Menu Window Command Layouts* Introduction to Command WorkStation and Command WorkStation LE Submenu command Description Default* Displays the following Command WorkStation components: • Menu bar • Job Status Helper • Action buttons • Active Jobs window • Jobs window • Activity Monitor (selected server view) Style 1* Displays the following Command WorkStation components: • Menu bar • Job status indicators • Action buttons • Active Jobs window Style 2* Displays the following Command WorkSta
2 2-21 Menu Window (cont.) Help* Command Using commands Submenu command Description Activity Monitor Switches the Activity Monitor on or off. A check mark next to the command indicates the Activity Monitor is displayed. Action Buttons* Switches the Action buttons on or off. A check mark next to the command indicates the buttons are displayed. Job Status Helper* Switches the Job Status Helper on or off. A check mark next to the command indicates the helper is displayed.
2 2-22 Introduction to Command WorkStation and Command WorkStation LE Context-sensitive menus When you select one or more jobs in the Active Jobs or Jobs window, you can display context-sensitive menus containing job management commands for selected jobs. TO DISPLAY A CONTEXT - SENSITIVE MENU 1. Select one or more jobs in the Active Jobs or Jobs window. For details on how to select jobs, see page 3-7. 2.
2 2-23 Preparing to work with Command WorkStation or Command WorkStation LE The server list displays the Fiery EX2101 servers you can monitor and manage from Command WorkStation or Command WorkStation LE. You can add and remove Fiery EX2101 servers from the list of Fiery EX2101 servers you frequently monitor.
2 2-24 4. Introduction to Command WorkStation and Command WorkStation LE In Command WorkStation, click the Administrator, Operator, or Guest button, enter your password, and then click Log In. In Command WorkStation LE, enter your password and click the administrator, operator, or guest button.
2 2-25 Preparing to work with Command WorkStation or Command WorkStation LE Printing Fiery EX2101 information pages Use the Print Pages command to print information about the Fiery EX2101. The pages provide useful reference information for setting up or troubleshooting the Fiery EX2101. TO PRINT F IERY EX2101 1. INFORMATION PAGES In the Active Jobs window, select the Fiery EX2101 for which you want to print information pages.
2 2-26 4. Introduction to Command WorkStation and Command WorkStation LE In the Select Pages area, specify the pages you want to print. Each set of pages contains specific information about the Fiery EX2101. You can print the following pages from the Fiery EX2101: PS Test Page/PCL Test Page—Allows you to confirm that the Fiery EX2101 is properly connected to the copier, and provides grayscale samples to troubleshoot problems with the copier or the Fiery EX2101.
2 2-27 Preparing to work with Command WorkStation or Command WorkStation LE Setting preferences The Preferences dialog box enables you to control application settings. TO SET PREFERENCES FOR 1. C OMMAND W ORK S TATION * Choose Preferences from the Edit menu. The Preferences dialog box appears. 2. Specify the desired preference settings, and click OK to save your settings.
2 2-28 Introduction to Command WorkStation and Command WorkStation LE Enable ToolTips—Enables the display of ToolTips, or context-sensitive text which appears when you move the mouse pointer over particular buttons and options in Command WorkStation. Temporary path—Specifies the folder where Command WorkStation temporarily stores copies of the jobs you edit or change. Change the temporary path by clicking Browse and specifying a folder.
2 2-29 Preparing to work with Command WorkStation or Command WorkStation LE You can specify the following preferences: Show Import Options Dialog—Displays a dialog box that allows you to specify the destination queue (Hold or Print) for each job imported into Command WorkStation LE. Use Metric Units—Specifies the units of measurement used by Command WorkStation LE to display values that you enter manually in the Job Properties dialog box.
2 2-30 Introduction to Command WorkStation and Command WorkStation LE A dialog box containing the Tray Alignment options appears. 3. Choose the tray you want to align from the Tray menu. 4. Choose the paper size loaded in the tray from the Media menu. N OTE : The Tray Alignment is specific to the combination of tray and paper size specified. If you align a given tray with Letter paper, and load Legal paper in that tray, the alignment will be invalid.
2 2-31 8. Preparing to work with Command WorkStation or Command WorkStation LE In the Enter alignment values section, enter the value where the fold crosses each of the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex printing, enter the values for the three scales on Side 2 of the page, as well. N OTE : If you enter different values in A and C, the image will rotate, leading to uneven areas on printed output. If this occurs, enter the same value in A and C. 9.
2 2-32 TO Introduction to Command WorkStation and Command WorkStation LE MANAGE FONTS 1. In the Active Jobs window of Command WorkStation, select the connected Fiery EX2101 for which you want to manage fonts. If the Active Jobs window is hidden, choose Active Jobs from the Window menu to display it. N OTE : To manage fonts, you must be logged into the Fiery EX2101 with Administrator privileges. 2. Choose Manage Font from the Server menu.
2 2-33 Preparing to work with Command WorkStation or Command WorkStation LE 3. Select the PostScript or PCL option to specify the type of fonts displayed. 4. To download additional fonts to the Fiery EX2101, click Add. For Command WorkStation, see the procedure on page 2-33. For Command WorkStation LE, see the procedure on page 2-34. 5. To delete a font, select it in the Font List and click Delete.
2 2-34 2. Introduction to Command WorkStation and Command WorkStation LE In the Look in menu, browse to the folder containing the font(s) you want to download. The Filename field displays the name of the selected file. 3. Select the font name and click Add. You can navigate to different drives and folders to select fonts to download. To select multiple sequential fonts, select the first font and Shift-click the last font. Ctrl-click to select multiple non-sequential fonts.
3 3-1 Starting up and logging in This chapter describes how to use Command WorkStation and Command WorkStation LE to monitor and manage job flow on the Fiery EX2101. Once you log in to the Fiery EX2101 with Operator privileges, you can view jobs held on the Fiery EX2101 and issue commands to release the jobs for processing or printing. You can also modify job properties, such as FreeForm variable data printing requirements, paper settings, finishing options, and other print option settings.
3 3-2 TO START Using Command WorkStation or Command WorkStation LE C OMMAND W ORK S TATION LE† 1. Open the Command WorkStation LE folder, located inside the Applications folder on the Mac OS X hard disk. 2. Double-click the CWS LE file to start the application. When you start Command WorkStation LE for the first time, the server list does not display any Fiery EX2101 servers.
3 3-3 Starting up and logging in Key icon Command WorkStation Key icon Remove button Command WorkStation LE If the Fiery EX2101 is already connected, the color of the key icon indicates the level of access granted: • Purple indicates Administrator access. • Orange indicates Operator access. • Cyan indicates Guest access.
3 3-4 Using Command WorkStation or Command WorkStation LE The Login dialog box appears. Command WorkStation Command WorkStation LE 3. In Command WorkStation, click the Administrator, Operator, or Guest button, enter your password, and then click Log In. In Command WorkStation LE, enter your password and click the administrator, operator, or guest button. This manual assumes you are logged into the Fiery EX2101 as Operator.
3 3-5 Starting up and logging in Access levels The three possible levels of access to Command WorkStation or Command WorkStation LE are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be specified in Setup (see the Configuration Guide).
3 3-6 Using Command WorkStation or Command WorkStation LE Logging out Logging out from the Fiery EX2101 terminates the connection between the Fiery EX2101 and Command WorkStation or Command WorkStation LE. TO LOG OUT FROM A CONNECTED F IERY EX2101 1. Choose Log in/Log out from the Server menu. 2. Click the Login button for the connected Fiery EX2101 in the server list. 3. In Command WorkStation, click Yes to log out from and disconnect the Fiery EX2101.
3 3-7 Monitoring jobs N OTE : When you pause a job during printing (by issuing the Suspend Printing command), the job continues to be marked with a dark green status flag in the Active Jobs window. However, the job is displayed as “Paused.” When a job has completed printing (or has failed to print), it drops from the Active Jobs window and is added to the Printed Jobs panel.
3 3-8 Using Command WorkStation or Command WorkStation LE Customizing job ticket information You can customize the display of job ticket information in the Active Jobs window and in all panels of the Jobs window by rearranging the column headings. You can tighten the columns, add new column headings, move columns, and delete column headings. You can customize job ticket information according to your workflow needs.
3 3-9 TO OR Monitoring jobs CUSTOMIZE JOB TICKET INFORMATION FOR THE A CTIVE J OBS WINDOWS IN C OMMAND W ORK S TATION LE† J OBS 1. Control-click the heading of a job ticket column. 2. Choose Edit Visible Columns from the menu that appears. 3. In the List Editor dialog box, specify the job ticket columns that you want displayed. To add a column, select the column name in the list on the right and click Add. To remove a column, select the column name in the list on the left and click Remove. 4.
3 3-10 Using Command WorkStation or Command WorkStation LE Managing job flow The following sections describe the job management tasks you can perform with Command WorkStation and Command WorkStation LE. Importing jobs Use the Import command to import jobs into the job flow. You can import jobs located anywhere in the connected network, or jobs previously archived to external devices. For information on archiving jobs, see page 3-30. TO IMPORT A JOB INTO 1.
3 3-11 Managing job flow If you choose Direct, the job is sent directly to the Fiery EX2101 for printing. The job does not appear in the Active Jobs window or Printed Jobs panel. 4. TO Click Import. IMPORT A JOB INTO C OMMAND W ORK S TATION LE† 1. Choose Import from the File menu, and then choose Job or Archived Job. 2. Locate and select the job file to import and click Open.
3 3-12 3. Using Command WorkStation or Command WorkStation LE If the Import Options dialog box appears, specify the desired destination queue and click OK. You can control the display of the Import Options dialog box by specifying the “Always show this dialog” option or setting the Show Import Options Dialog preference (see page 2-28). A destination queue is available only if the administrator enabled it in Setup (see the Configuration Guide).
3 3-13 Managing job flow The availability of each command varies, depending on the context of the selected job. In addition to choosing these commands from the Actions menu, you can issue them from context-sensitive menus. Activate the Print, Hold, and Process and Hold commands using the Action buttons.
3 3-14 Using Command WorkStation or Command WorkStation LE Viewing and overriding print settings When logged in as Operator, you can view, override the user print settings, and print any held job in the Active Jobs window and the Printed Jobs panel. You can view and override print settings of jobs in the FreeForm panel. You can view print settings, and print jobs in the Archive panel. Use the Job Properties dialog box to view the user Notes and Instructions fields included with jobs.
3 3-15 Managing job flow Command WorkStation Command WorkStation LE
3 3-16 Using Command WorkStation or Command WorkStation LE The user Instructions and Notes fields also appear in the Job Properties dialog box. • Instructions fields are intended to be viewed and annotated by the operator, but their contents are associated with the job and are deleted when the job is deleted after printing. • Notes fields can be viewed but not changed by the operator. Their contents are transcribed to the Job Log just as the user sent them.
3 3-17 Managing job flow Reordering jobs* If you are logged in to Command WorkStation as Administrator, you can reorder the priority of jobs that are waiting to process or print. TO REORDER JOB PRIORITY 1. In Command WorkStation, choose Reorder Jobs from the Server menu. Move job to highest priority Move job up in priority Move job down in priority Move job to lowest priority 2. Click the tab that corresponds to the jobs that you want to reorder.
3 3-18 Using Command WorkStation or Command WorkStation LE Managing jobs on multiple Fiery EX2101 servers* Command WorkStation allows you to simultaneously connect to as many Fiery EX2101 servers as your RAM resources allow. You can view and manage jobs processed by multiple Fiery EX2101 servers from a single location and balance the job load between servers of similar capabilities.
3 3-19 Managing job flow Canceling jobs You may have to cancel a job after it has been routed for processing or printing. You can cancel a selected job only while it is being processed or printed. You cannot cancel a job that is waiting to be processed or printed. • Canceling jobs during processing—While a job is processing in the Active Jobs window, select the job and choose Cancel Processing from the Actions menu or choose Cancel Job from the Fiery EX2101 Control Panel.
3 3-20 Using Command WorkStation or Command WorkStation LE Defining Mixed Media settings* The Mixed Media feature allows you to define chapter divisions for a job, print ranges of pages on different weights of media, or insert blank media between pages. For more information, see the Printing Guide. N OTE : Inserted blank media between pages are not charged as printed pages. TO DEFINE M IXED M EDIA 1.
3 3-21 Defining Mixed Media settings* 3. Choose the desired duplexing option for the specified page range from the Duplex menu. 4. Choose the desired color of media for the specified page range from the Media Color menu. 5. Choose the desired media for the specified page range from the Media Type menu. 6. Choose the source tray containing the specified media type from the Paper Source menu. 7. Click Add to add the media specification to the Selection List.
3 3-22 Using Command WorkStation or Command WorkStation LE Inserting tab media* The Insert Tabs feature in Command WorkStation allows you to automatically insert tab pages throughout a job. This feature offers templates you can customize for various sizes and types of tab media stock. The tab placement settings apply to all tab-specified jobs. Users can insert the tab text and override text attributes on a per-job basis. After the tabs have been inserted, they become part of the job.
3 3-23 Inserting tab media* In the Name field, enter a descriptive name for this template, up to 20 characters long.
3 3-24 Using Command WorkStation or Command WorkStation LE N OTE : Text is vertically and horizontally centered on the tab by default. Only positive values may be entered for offset. • Text Rotation, In or Out Use Text Rotation In if the tabs appear across the top of the document; the text prints left to right. (This is the most common use.) Use Text Rotation Out if the tabs are to appear across the bottom of the document; the text prints so that it is legible when the tab page is turned upside down.
3 3-25 TO Inserting tab media* INSERT TABS INTO A PRINT JOB * 1. Select a spooled/held job in the Active Jobs window, and choose Insert Tabs from the Actions menu. A dialog box may appear indicating that Command WorkStation must generate thumbnails for this file. If this window appears, click Yes. 2. In the Insert Tabs dialog box, choose the desired template setting from the Name menu.
3 3-26 3. Using Command WorkStation or Command WorkStation LE Make any necessary changes to the text attributes and click Next. For descriptions of these options, see page 3-23. 4. Enter the number of tabs needed for this document and click Next. N OTE : If the media tray is loaded with five-tab collated stock, but the print job calls for fewer tabs, the stock for the unused tabs must be removed from the tray before the job is printed. 5.
3 3-27 Printing FreeForm variable data documents Printing FreeForm variable data documents The FreeForm printing feature provides a flexible and efficient method of printing variable data jobs, such as direct-mail advertising pieces. FreeForm allows users to preRIP and store the master elements of their variable data jobs on the Fiery EX2101, and then use that master data, as needed, for multiple variable data jobs. N OTE : FreeForm is not available for PCL jobs.
3 3-28 Using Command WorkStation or Command WorkStation LE For this reason, the operator should delete existing master jobs or reassign master numbers 1 through 15 to avoid any overwriting problems. Only the Operator can assign numbers from 16 to 100, enabling a high level of control over the FreeForm master numbers in use. TO CREATE A F REE F ORM MASTER 1. In the Active Jobs window, select the held job comprising the master elements of the document. 2. Choose Properties from the Actions menu. 3.
3 3-29 Printing FreeForm variable data documents Using FreeForm masters with variable data jobs To print a variable data job with a particular FreeForm master, users must specify a number for the Use Master print setting. Users can only specify master numbers between 1 and 15. Only the operator can specify master numbers between 16 and 100, with job overrides from the Job Properties dialog box. TO OVERRIDE THE U SE M ASTER PRINT SETTING 1.
3 3-30 Using Command WorkStation or Command WorkStation LE At sites where a large number of users print FreeForm jobs, the Operator may want to instruct users not to use the Create Master print option at all, but rather to send all their jobs to the Hold queue. In this case, the Operator can decide which FreeForm master numbers to assign before printing.
3 3-31 TO Archiving jobs ARCHIVE A JOB 1. In the Active Jobs window, select any held job. 2. Choose Archive from the Actions menu. 3. To archive the job internally to the Fiery EX2101 hard disk drive, click OK. The job is archived internally and appears in the Archive panel of the Jobs window. 4. To archive the job externally to the Command WorkStation or Command WorkStation LE hard disk drive or to a device on the network, click Add. Click to add a device 5.
3 3-32 Using Command WorkStation or Command WorkStation LE Using the Job Log The Job Log panel of the Jobs window displays a list of all the jobs processed or printed since the Job Log was last cleared. You can adjust the column widths in the Job Log display by clicking the column border in the heading and dragging left or right (see “Customizing job ticket information” on page 3-8). You can also print the Job Log, export it to a tab-delimited text file, or clear it manually.
3 3-33 Using the Job Log TO PRINT THE J OB LOCAL PRINTER * 1. L OG FROM C OMMAND W ORK S TATION ON A In Command WorkStation, choose Print from the File menu, and then choose Job Log. The Print dialog box appears. 2. TO Specify your local printer settings and click OK. EXPORT THE J OB L OG 1. If it is not already displayed, click the Job Log tab on the Jobs window to open the Job Log panel. 2. Click inside the Job Log panel to make it active. 3.
3 3-34 Using Command WorkStation or Command WorkStation LE Searching for jobs The Find command allows you to search for and locate jobs on connected servers, using search parameters, such as job file names or dates of creation. Use the Find command to search for jobs that appear in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.
3 3-35 Searching for jobs Date created*—To search through all jobs, regardless of their creation date, select All. To restrict your search to jobs created on a certain date or range of dates, select Range. Use the From and To menus to specify start and end dates. 5. Click Search (Command WorkStation) or Find (Command WorkStation LE) to find jobs that meet the specified search criteria. The Search Results window (Command WorkStation) or Find dialog box (Command WorkStation LE) lists found jobs.
3 3-36 Using Command WorkStation or Command WorkStation LE To specify additional search values for a selected option, right-click the field next to the option name and enter the desired values. If you select multiple print options, Command WorkStation searches for jobs that include all the selected options. For example, if you specify a stapling and a punching option for your search, Command WorkStation only finds jobs that have both stapling and punching specified.
4 4-1 Previewing jobs The Preview windows of Command WorkStation and Command WorkStation LE allow you to display preview images of jobs and perform edits, such as adding, deleting, duplicating, and reordering pages. You can also merge pages from two different jobs into a single, merged job. Chapter 4: Previewing and Manipulating Jobs N OTE : The viewing, editing, and merging features of the Preview windows are not available for PCL files or any job sent with the PCL printer driver.
4 4-2 Previewing and Manipulating Jobs Preview window controls The following illustrations show the various controls (represented by icons) that are available in the Preview window. Each control is described in more detail in other sections of this chapter.
4 4-3 Previewing jobs Displaying full-screen previews You can open a selected page in the Preview window as a full-screen image for a more detailed inspection. N OTE : Full-screen previews are not supported for FreeForm jobs. TO VIEW A FULL - SCREEN PREVIEW OF A JOB • Select a page in the Preview window and click the Full-Screen Preview control (see page 4-2). N OTE : The full-screen preview may take a few moments to open.
4 4-4 Previewing and Manipulating Jobs Command WorkStation LE Thumbnail Zoom In Zoom Out Scroll bar (to view other pages) Next Page Previous Page Rotate (90, 180, or 270 degrees) Use the controls (represented by icons) in the full-screen preview to change the zoom level, rotate the page, display other pages, or return to the thumbnail preview.
4 4-5 Editing and merging jobs Editing and merging jobs Use the Preview windows to reorder and edit the pages of a job, or merge pages from several jobs into a single job. Editing jobs The Preview window includes controls that allow you to make page-level edits to a job. TO EDIT A JOB 1. In Command WorkStation, select a processed/held job in the Active Jobs window, or select a FreeForm master job in the FreeForm panel.
4 4-6 4. Previewing and Manipulating Jobs To move pages within the Preview window, click to select the pages, and hold down the mouse button as you drag the selected pages to the new location. Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or Command-click (Command WorkStation LE) to select multiple, non-sequential pages. Release the Shift, Command, or Ctrl key before moving the pages. If you move the pages on top of existing pages, the pages are overwritten.
4 4-7 Editing and merging jobs Merging jobs Merging allows you to combine documents from different sources into a single file. For example, you can combine covers and chapter head pages created in a page layout application with text pages created in a word processing application. Or, you can customize a slide presentation by inserting slides from a different presentation.
4 4-8 Previewing and Manipulating Jobs Source document preview Destination document preview 3. In the source document Preview window, click to select the pages, and hold down the mouse button as you drag the selected pages to the new location in the destination document Preview window. Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or Command-click (Command WorkStation LE) to select multiple, non-sequential pages.
4 4-9 Editing and merging jobs In Command WorkStation LE, a blue vertical line indicates the destined location of the selection you are dragging.
4 4-10 Previewing and Manipulating Jobs 5. When you have finished merging pages, click the Save control (see page 4-2). 6. Enter a new name for the merged job, and click Yes (Command WorkStation) or Save (Command WorkStation LE). N OTE : When multiple users are connected to the Fiery EX2101 via a job management utility, only one user should make changes at a time. If multiple users make changes in the same job simultaneously, unexpected results may occur.
5 5-1 Chapter 5: Using DocBuilder Pro Previewing, editing, and merging jobs The DocBuilder Pro option allows you to apply imposition layouts to jobs for special printing and binding needs. DocBuilder Pro also provides several enhancements to the previewing, editing, and merging features of Command WorkStation. For background information on using imposition, see Appendix A. For information on customizing imposition settings, see Chapter 6.
5 5-2 Using DocBuilder Pro When you open the full-screen preview for a spooled/held PostScript or PDF job, you have access to three additional preview controls, as shown in the following illustration. Move preview around in window Magnify preview (hold down Ctrl to zoom out) Click to edit page content Editing page content—Edit the contents of a spooled/held page by opening its full- screen preview (see page 4-3), and using the Adobe Acrobat and Enfocus PitStop editing tools (see page 6-21).
5 5-3 Imposition window Imposition window From the Imposition window, you can impose the pages of a document in an order and positioning suitable for printing and binding. If you are connected to more than one server at once, you can access the Imposition feature from one server only. N OTE : The imposition feature is not supported for PCL jobs. TO OPEN A JOB IN THE IMPOSITION WINDOW 1. Send the desired job to the Hold queue. For information on using Command WorkStation, see Chapters 2 and 3. 2.
5 5-4 Using DocBuilder Pro When you choose the Impose command, a page-imaging process generates a PDF version of the job on which DocBuilder Pro performs imposition. A status window appears while the job is imaged for the Imposition window. When it opens, the Imposition window displays the job. No layout is applied unless the job has been previously imposed. Templates for common layouts are provided and can be invoked from the Imposition window, as described in “Using templates” on page 5-11.
5 5-5 Job previews Job previews The Imposition window provides a preview of a job’s pages, allowing you to manipulate the source PDF. Pages appear as a printer’s spread; that is, they appear in the order in which they are printed as an imposed job. In contrast, a reader’s spread shows pages in the order they are intended to be read. Note that the Preview windows in Command WorkStation image jobs as reader’s spreads.
5 5-6 Using DocBuilder Pro Navigating in the Imposition window Use the icons and menus at the top and bottom of the Imposition window to perform the following: • Switch from Preview mode (thumbnails of actual content) to Layout mode (page numbers only). • Switch between Mixed Page mode (document with varying page sizes) and Fixed Page mode (document with a single page size). For more information on Mixed Page and Fixed Page modes, see page 6-1. • Zoom in and out.
5 5-7 Navigating in the Imposition window Selecting the Pan or Zoom tool changes the appearance of the cursor to indicate you can use that tool to manipulate the preview. When you choose Preview, Layout, Mixed Page, or Fixed Page mode, a blue border appears around the selected view, and the appearance of the job in the Imposition window changes immediately. Imposition settings appear grouped in the Sheet, Layout, Scale, and Finishing panes at the left of the window.
5 5-8 Using DocBuilder Pro The following table summarizes the characteristics of the Layout and Preview modes: Feature Layout mode Preview mode Shows page content No WYSIWYG content view Quick redraw on slower computers Yes No Shows printer’s marks Yes Yes Enable/disable printer’s marks Yes Yes Reorder pages Yes No Rotate pages Yes No Define gutter Yes No Setting magnification levels Use the Zoom tool to increase or decrease the level of magnification in the Imposition window from
5 5-9 TO USE THE 1. Navigating in the Imposition window ZOOM TOOL Click the Zoom tool to select it. Zoom tool The cursor changes to a magnifying glass in the preview area of the Imposition window. 2. Position the magnifying glass cursor over a page and click to zoom in. The magnifying glass cursor displays a plus sign (+) to indicate increased magnification of page views. Each time you click, the current magnification doubles, up to a maximum of 800%. 3. Hold the Ctrl key and click to zoom out.
5 5-10 TO Using DocBuilder Pro SPECIFY A CUSTOM ZOOM VALUE 1. Click the View menu at the bottom of the Imposition window. The current zoom value appears in the Zoom dialog box. 2. Specify a new zoom value. Enter a new zoom value or select a value from the menu. 3. Click OK or press Enter to confirm the new value. The window reflects the change immediately. Viewing the sheets Use the Pan tool to drag the entire preview around in the window.
5 5-11 TO Using templates USE THE SURFACE MENU 1. Click the Surface menu at the bottom of the window. When the Go To Surface dialog box appears, the Surface field indicates the number of the sheet surface currently displayed. 2. Enter the number of the sheet surface to display. 3. Click OK or press Enter to go to the specified sheet surface. Using templates A saved group of imposition settings is known as a template.
5 5-12 Using DocBuilder Pro Saving your work It is important that you save the work you perform using the tools in the Imposition window. TO SAVE THE IMPOSED JOB 1. Click the Close box in the upper-right corner of the Imposition window. Close box If the job has changed since it was opened in the Imposition window, you are prompted to save it. 2. In the Save As dialog box, type a name for the job and its settings. 3. Click Yes.
6 6-1 Chapter 6: Advanced Features of DocBuilder Pro Mixed Page mode and Fixed Page mode This chapter provides information about the advanced imposition and editing features of DocBuilder Pro. You can use imposition settings to alter various aspects of a job and create custom templates. Mixed Page mode and Fixed Page mode DocBuilder Pro allows you to perform impositions in two different page modes.
6 6-2 Advanced Features of DocBuilder Pro Some imposition settings are available only for Mixed Page mode, and some only for Fixed Page mode. The following table notes the settings that are exclusive to either mode.
6 6-3 Imposition settings Imposition settings Imposition settings apply only to the job currently displayed in the main window. Because these settings usually affect the job’s printed layout, they are saved with the job and used whenever the job is opened. For example, as you open jobs saved with different layouts, you see the display change accordingly. Changes to imposition settings are applied to the current job immediately, but are not saved permanently until you save the job itself.
6 6-4 Advanced Features of DocBuilder Pro Sheet settings Sheet settings allow you to specify characteristics of the paper on which the job is to be printed, such as dimensions, thickness, orientation, and whether it will be printed on one or both sides. Because these settings affect virtually every other aspect of the imposition process, you should specify sheet settings immediately after opening a job in the main window. If necessary, you can change the settings later. The job is revised accordingly.
6 6-5 Imposition settings Creep Adjustment Choose either Plain or Thick from the Creep Adjustment menu, or enter a value (between 0 and 2 inches, or the equivalent in another measurement unit) to specify the thickness of the sheet. When saddle-stitched binding is specified, DocBuilder Pro uses this value to compensate automatically for binder’s creep (see “Shingling and creep” on page A-8).
6 6-6 Advanced Features of DocBuilder Pro Layout settings A layout is a plan that specifies the number, ordering, and rotation of page images on the sheet. DocBuilder Pro supports layouts of up to 25 pages per sheet, in a matrix of up to 5 rows by 5 columns (50 pages duplex). All combinations of rows and columns allow gang printing; however, only Gang Up layouts in the 5 x 5 matrix support imposition.
6 6-7 Imposition settings Columns Click the Columns up and down arrows to specify the number of columns (up to five) in a layout, or specify the number of columns in the layout by typing a value in the Columns field. Changes to the Columns value are reflected immediately in the main window, whether you are in Layout or Preview mode. The Columns value interacts with the Rows and Scale settings.
6 6-8 Advanced Features of DocBuilder Pro Because the set of marks required varies according to the job, DocBuilder Pro allows you to define the set of printer’s marks displayed. For example, ganged-up business cards do not require fold marks, while a 4 x 4 book layout does. To specify which marks are shown, click Define and choose options in the Define Marks dialog box. The Define Marks dialog box allows you to enable or disable trim marks, fold marks, and the individual elements of the job label.
6 6-9 Imposition settings Properties—Click Properties to customize the appearance of trim marks and fold marks. You can specify the horizontal and vertical lengths of marks (from 1 to 216 points), type (dotted or solid), width (from 1 to 3 points), and color. N OTE : The Printer’s Marks option enables marks globally throughout a job. To disable or enable an individual mark, press the Ctrl key and click the mark directly in the imposition window. Disabled marks are indicated by an “X”.
6 6-10 Advanced Features of DocBuilder Pro Bleeds The Bleeds option moves the trim marks into the image by the amount you specify to ensure that the printed area extends beyond the edge of the trimmed sheet. Non-imageable area Trim marks Image To specify horizontal and vertical bleed amounts for a job, click Define in the Layout panel and enter values (from 0 to 72 points, 0 to 1 inch, or 0 to 25.4 mm) in the Define Bleeds dialog box. The Bleeds option is not available in Mixed Page mode.
6 6-11 Imposition settings Scale settings Use Scale settings to enlarge or shrink the page by a specified amount. Apply To In Fixed Page mode, the scaling settings you specify are applied to all pages in a job. In Mixed Page mode, you can apply scaling to specific slots on sheets. The number of slots on a sheet depends on the Rows and Columns values. The slot size is determined by dividing the maximum imageable area of the sheet by the number of slots.
6 6-12 Advanced Features of DocBuilder Pro Scale Mode Choose a scaling option from the Scale Mode menu: Scale to Fit—Scales page(s) to best fill the slot without printing past its edge. Scale to fit is the default mode. Custom—Enables the Scale Factor and Finished Height and Width fields, so that you can specify new scaling values. The original height and width values are displayed for your reference.
6 6-13 Imposition settings Alignment and Offsets The Alignment and Offsets settings are enabled when you choose Custom from the Scale Mode menu in Mixed Page mode. You cannot change Alignment and Offsets settings in Fixed Page mode. The Alignment controls allow you to specify the placement of a page within its predefined slot on the sheet.
6 6-14 Advanced Features of DocBuilder Pro Finishing settings In the Finishing pane, you can specify binding and gang printing settings. Binding To enable binding settings and disable gang printing, select Binding. When binding settings are enabled, you can specify the binding method, the binding edge of each page (left or right), and the number of pages per saddle group.
6 6-15 Imposition settings You can specify any of the following binding methods: Saddle—Specifies a group of folded sheets stitched or stapled on a common, centered fold line. Saddle-stitched binding is the most common type of binding, and is usually used for booklets. Perfect—Specifies signatures folded and stacked for binding. The spine edges are trimmed and glued together. Nested Saddle—Specifies a combination of saddle and perfect binding methods.
6 6-16 Advanced Features of DocBuilder Pro You can specify any of the following Gang Up methods: Repeat—Places multiple copies of a page until the sheet is filled. For example, when printing both sides of a sheet, the front side of the first sheet is filled with images of Page 1, and the back side is filled with images of Page 2. The front side of the second sheet is filled with images of Page 3, and the back side is filled with images of Page 4, and so on, until all pages in the job are imaged.
6 6-17 Imposition settings Unique-Collate Cut—Places pages in an arrangement that allows the pages to fall into the correct order when the sheets are stacked and cut. This option minimizes the need for collating by hand and is most appropriate for printing single copies of a document.
6 6-18 Advanced Features of DocBuilder Pro Modifying the layout manually Whether you apply a predefined layout or specify custom settings, you can manually modify the layout of a job in the following ways: • Reorder pages • Add, duplicate, and delete pages • Rotate pages • Set gutter sizes N OTE : Specify the following settings before making any manual changes to the layout: Orientation, Duplex, Rows, Columns, and Binding.
6 6-19 Modifying the layout manually N OTE : When you use this procedure to reorder pages, the page number you enter overwrites the original. For example, if you typed Page 3 in place of Page 5, you will now have two of Page 3 and no Page 5. Also, you cannot enter a page number that does not already exist in your job. For example, if your job has 10 pages, you cannot type 12.
6 6-20 TO Advanced Features of DocBuilder Pro 3. If you are duplicating sheets, specify the number of the sheet to duplicate. 4. Select the location to insert added or duplicated sheets and click OK. DELETE SHEETS 1. Right-click a sheet in Preview or Layout mode and choose Delete Sheet(s) from the menu that appears. The Delete Sheet(s) dialog box appears. 2. To delete a single sheet, select Delete Sheet and specify the number of the sheet you want to delete.
6 6-21 Modifying the layout manually Editing page content You can use the Enfocus PitStop software (installation instructions included with the DocBuilder Pro option) to edit the content of pages in a job. PitStop functions as a plug-in that adds enhanced PDF editing tools to Adobe Acrobat. N OTE : For best results, make edits to page content before performing sheet-level operations such as adding, duplicating, or deleting sheets.
6 6-22 2. Advanced Features of DocBuilder Pro Use the PitStop editing tools to edit the document content. For instructions on using PitStop, see your online PitStop documentation. To access this documentation, choose Help>Plug-In Help>Enfocus PitStop Professional from the Acrobat menu. 3. When you have finished editing, click Close in the Acrobat window. You are prompted to save the changes. 4. Click Yes. 5. Click the Command WorkStation window to bring it to the foreground.
6 6-23 ROTATE PAGES 1. To rotate a single page, click the Rotate icon on that page. 2. To rotate all pages in the job, press the Shift and Ctrl keys and click the Rotate icon on any page. 9 8 7 10 11 6 5 12 TO Modifying the layout manually 16 1 2 5 14 3 4 13 Sheet 1, front side 3.
6 6-24 Advanced Features of DocBuilder Pro You can also specify a negative gutter value—for example, to join together two pages located in adjacent slots, or to offset the effect of an excess bleed value. Vertical gutter size field Margin Horizontal gutter size field N OTE : The size and location of the margin (the area between the outside edge of a group of imposed pages and the edge of the sheet) is a function of the particular copier associated with the job. You cannot define custom margins.
6 6-25 Managing templates • Settings made in Custom scale mode in the Scale pane • Offsets settings in the Scale pane • Fixed Page Mode or Mixed Page Mode settings • Added, duplicated, or deleted sheets TO SAVE IMPOSITION SETTINGS AS A TEMPLATE 1. Click the Save template icon. Save template Delete template Name of current template 2. Type a name for the settings file in the Save Template As dialog box. When saving a template, choose a descriptive name, such as “4-Up Nested Saddle.
6 6-26 Advanced Features of DocBuilder Pro Tips for using the Imposition feature of DocBuilder Pro This section provides information that will help you get the most out of the imposition features of DocBuilder Pro. Page-level operations Consider the following when editing pages of a job: • Adding a binding offset You can set gutters on each page independently to allow extra room for binding. For more information, see “Setting gutter sizes” on page 6-23.
6 6-27 TO Tips for using the Imposition feature of DocBuilder Pro SAVE AN IMPOSED JOB 1. Click the Close Window icon in the upper-right corner of the DocBuilder Pro window. 2. Enter a name for the imposed job in the Save As dialog box. 3. Click Yes.
7 7-1 Chapter 7: Fiery WebSpooler and Fiery Spooler Tracking and managing jobs with Fiery WebSpooler Fiery WebSpooler and Fiery Spooler duplicate many of the functions and features of Command WorkStation. Each provides additional flexibility by allowing job tracking and management from multiple platforms over the Internet or an intranet. • Fiery WebSpooler is accessed with an Internet browser from the Fiery EX2101 home page.
7 7-2 TO Fiery WebSpooler and Fiery Spooler ACCESS THE F IERY W EB S POOLER WINDOW 1. Start your Internet browser. 2. Enter the IP address or DNS name of the Fiery EX2101. Consult the operator or administrator for this information. The Fiery EX2101 WebTools home page appears. 3. Click WebSpooler in the list of WebTools on the left side of the home page window. 4. To log in as Administrator, enter the Administrator password and click OK.
7 7-3 Tracking and managing jobs with Fiery WebSpooler The Fiery WebSpooler window appears in a new browser window. About the Fiery WebSpooler window Similar to Command WorkStation, Fiery WebSpooler allows you to view Fiery EX2101 and copier functions, and acts as an interface from which you can control those functions. The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars.
7 7-4 Fiery WebSpooler and Fiery Spooler N OTE : In the Fiery WebSpooler window, the background color for the yellow and white printer icons is the same. Spooled jobs—Jobs listed in the area below the Spool status bar are PostScript or PCL files stored on the Fiery EX2101 hard disk drive. These jobs were sent to either the Print queue (white icons) or the Hold queue (yellow icons). RIPped jobs—Jobs listed in the area below the RIP status bar are ready to print.
7 7-5 Tracking and managing jobs with Fiery WebSpooler Manipulating job options and job flow Using the commands in the Job menu, you can alter the destinations, priorities, and characteristics of jobs that appear in the Fiery WebSpooler window. To understand the effect each of these commands has on a job, you must understand the way the Fiery EX2101 handles PostScript, PCL, and raster data, and how jobs are activated or held in the various stages of processing.
7 7-6 Choose this command from the Job menu Fiery WebSpooler and Fiery Spooler To do this Raster data is Hold Hold the job in the current place (except for a printed job, which is moved to the Spool or RIP area). Held in RIP area indefinitely, if included with job RIP and Hold RIP the job and hold it in the RIP area. Held in RIP area indefinitely Print Print the job in its turn (RIP the job first if it does not have raster data).
7 7-7 Tracking and managing jobs with Fiery WebSpooler Overriding job option settings To change the job options of a job, select the job and choose Override Print Settings from the Job menu. Click the tabs in the Override Print Settings dialog box to see all the job options. N OTE : For some options, changing the setting requires that the job be reRIPped. These options are displayed with an icon to the left of the option name.
7 7-8 Fiery WebSpooler and Fiery Spooler Job icons Three types of icons are used for both active jobs and jobs on hold.
7 7-9 Job icons Hold queue jobs—When printing requires an operator (because the Print queue and Direct connection are disabled), the operator must assign a destination to all jobs received from users on the network (Icon 1). Once assigned, jobs move down the Spool queue for processing (Icons 2, 3, and 4). All jobs printed to the Hold queue require routing by an operator.
7 7-10 Fiery WebSpooler and Fiery Spooler Print area The job icon in the Print area is as follows: Print area icon 1 What it indicates PostScript or PCL data only—raster data has been deleted How long you see the job Until the job limit is reached The Print area, also referred to as the Printed queue, contains jobs that have already been printed.
7 7-11 Previewing, editing, and merging jobs The job merge features eliminates the limitations of certain software applications. You can merge raster pages of documents of different types, and from different computer operating systems. You can merge color pages from graphics programs with text pages from a word processor. Previewing raster jobs You can use Thumbnail A to preview pages of the currently RIPping job.
7 7-12 3. Fiery WebSpooler and Fiery Spooler Choose a PostScript file in the Spool or Print area and select RIP and Hold, Print, or Print and Hold. As pages are RIPped, they are displayed in Thumbnail A. 4. TO When you have finished viewing, click the Thumbnail A tab to close the thumbnail window. VIEW THUMBNAILS OF ANY RASTER DATA FILE 1. Select any raster data job in the RIP area. 2. Choose Thumbnail A or Thumbnail B from the Job menu.
7 7-13 Previewing, editing, and merging jobs Displaying full-screen previews You can open a full-screen preview of any page in the Thumbnail A window. The full-screen preview is a view-only display, and it takes time to retrieve the data. TO OPEN A FULL - SCREEN PREVIEW 1. In Thumbnail A, select a page and click the Full Preview icon at the left of the window. You can also display full-screen previews by double-clicking the page in Thumbnail A.
7 7-14 Fiery WebSpooler and Fiery Spooler Editing and merging raster files The ability to work with raster files gives you new opportunities to combine documents from different sources into a single file. For example, you can combine covers and chapter head pages created in a page layout application with text pages created in a word processing application, or customize a slide presentation by inserting slides from a different presentation graphics application.
7 7-15 Previewing, editing, and merging jobs Delete—Deletes the currently selected pages. Duplicate—Duplicates the currently selected pages. Preview—Opens a full-screen preview of the currently selected page (see “Displaying full-screen previews” on page 4-3). Undo—Reverses the action of recently performed page edits. 3. To move pages within Thumbnail A, click to select the pages and hold down the mouse button as you drag the selected pages to the new location.
7 7-16 3. Fiery WebSpooler and Fiery Spooler In Thumbnail B, click to select the pages and hold down the mouse button as you drag the selected pages to the new location in Thumbnail A. Shift-click to select multiple, sequential pages; Ctrl-click to select multiple, non-sequential pages. To scroll through the pages in Thumbnail A and Thumbnail B, drag the slider bar at the bottom of the screen, click the empty area to the left or right of the slider bar, or click the arrows.
7 7-17 Previewing, editing, and merging jobs 4. To close a thumbnail window, click the same tab you used to open it (the Thumbnail A or Thumbnail B tab). 5. If you have edited Thumbnail A, you are prompted to save the job. 6. Enter a new name and click OK. The new raster file is now in the RIP area, ready to print, together with the original source and target files.
7 7-18 Fiery WebSpooler and Fiery Spooler N OTE : The Delete button appears only if you logged in as Administrator. Update Print Delete Export The Job Log displays each job and information about the job, including status, document name, user name, date, start time, end time, process time, page description language, file size, device, paper size, media, number of originals, total number of pages, and Notes. The Status column provides the following information about jobs: OK The job printed normally.
7 7-19 6. Fiery Spooler for Mac OS computers If you logged in as Administrator, you can choose Delete Job Log from the File menu or click the Delete button to clear the Job Log. The system administrator can also print and clear the Job Log from the Control Panel. 7. To save the Job Log, choose Export Job Log from the File menu or click the Export button. 8. In the File name area, enter a name for the Job Log. 9. Browse to the location where you want to save the file and click Save.
7 7-20 Fiery WebSpooler and Fiery Spooler The Fiery Spooler main window appears. For details on managing jobs in Fiery Spooler and Fiery WebSpooler, see “Manipulating job options and job flow” on page 7-5. For details on the job icons that appear in Fiery Spooler, see “Job icons” on page 7-8. The RAM status bar indicates the amount of memory in use. The Drive status bar indicates the amount of hard disk space in use.
7 7-21 Fiery Spooler for Mac OS computers Connecting to a different Fiery EX2101 from Fiery Spooler Although the Fiery Spooler for Mac OS and Fiery WebSpooler interfaces are nearly identical, the method for establishing and changing a connection to the Fiery EX2101 differs between the two. With Fiery Spooler, you can connect to a different Fiery EX2101 using the following procedure. TO CONNECT TO A DIFFERENT F IERY EX2101 1. Choose Open Fiery from the File menu. 2.
8 8-1 Chapter 8: Using FieryBar Introduction to FieryBar With the Fiery Advanced Controller Interface (FACI) installed, you can use FieryBar to view Fiery EX2101 status information, start software, set up and restart the Fiery EX2101, delete stored jobs, cancel active jobs, and log off from Windows. While most elements in FieryBar have counterparts in Command WorkStation, you can view current functions on FieryBar when Command WorkStation is not running.
8 8-2 Using FieryBar Activity light The activity light in the upper-right corner of FieryBar indicates current Fiery EX2101 activity. If the light is: Solid red An error has occurred, causing the Fiery EX2101 to be disabled. Check the message area for details of the error. Flashing red An error has occurred, causing printing to be disabled, but the Fiery EX2101 is capable of processing. Check the message area for details of the error. Solid green The Fiery EX2101 is idle.
8 8-3 Introduction to FieryBar Clear Server Clears all jobs in all server queues, all jobs archived on the Fiery EX2101 hard disk, all FreeForm masters, the index of FreeForm masters (in the FreeForm window), and the index of archived jobs (in the Archive window). Before choosing Clear Server, consult your administrator. Cancel RIP Cancels the job currently processing on the Fiery EX2101. Cancel Print Cancels the job currently printing on the Fiery EX2101.
8 8-4 Using FieryBar Starting and shutting down the Fiery EX2101 Generally, you can leave the Fiery EX2101 running all the time. This section describes how to shut down and restart the Fiery EX2101 when necessary. TO START THE F IERY EX2101 1. Press the power button on the front of the Fiery EX2101. If the copier is also turned off, turn it on before turning on the Fiery EX2101. 2. At the Log On to Windows prompt on the monitor, keep Administrator in the user name field, enter Fiery.
8 8-5 Starting and shutting down the Fiery EX2101 Restarting the Fiery EX2101 Use the following procedure to restart the Fiery EX2101, rather than using the power button on the front of the Fiery EX2101. TO RESTART THE 1. F IERY EX2101 Make sure the Fiery EX2101 is not receiving, processing, or printing a job. Make sure that both the RIPping and Printing areas on FieryBar read Idle.
8 8-6 Using FieryBar Shutting down the Fiery EX2101 You may need to shut down the Fiery EX2101 for service. When you do so, fonts that have been downloaded to the hard disk are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the Fiery EX2101. TO SHUT DOWN THE 1. F IERY EX2101 Make sure the Fiery EX2101 is not receiving, processing, or printing a job.
A A-1 Appendix A: Basics of Imposition Basics of Imposition This chapter introduces the basic concepts of imposition and can be used as an introductory tutorial for imposing a document that will be printed as a book or booklet. For more detailed information on the Imposition main window and its components, see Chapters 5 and 6. Printing books with the Imposition feature of DocBuilder Pro This section describes the process of transforming an application-specific file into a bound book.
A A-2 Basics of Imposition The printed sheet is folded into something resembling a booklet with connected pages. The folded sheet, called a signature, is then trimmed to the finished size. For pages to appear in normal reading order and position in the final booklet, their ordering and positioning on the sheet must differ from the normal book-reading order. You can demonstrate this for yourself using an ordinary sheet of paper. TO MODEL AN EIGHT - PAGE BOOKLET 1. Fold the paper in half horizontally.
A A-3 3. Basics of Imposition Position the signature with the vertically folded edge to the left and the horizontally folded edges across the top. The paper should now resemble a small eight-page booklet (with the tops of pages joined at the fold). Page through the booklet as if you were reading it, and number each page sequentially. Number the front and back of each page—in general, books have content on both sides of each page.
A A-4 Basics of Imposition Notice that: • The folds subdivide the sheet into areas representing pages in the final booklet. • Page numbers do not appear in book-reading order. • Some page numbers are upside down. Some pages must be printed upside down on the sheet in order for them to appear right-side up in the final booklet, and pages must also be printed out of numerical sequence on the sheet in order for them to appear in numerical sequence in the final booklet.
A A-5 Basics of Imposition A DocBuilder Pro layout designates the location of folds, cuts, and other elements by means of markings called printer’s marks, which appear on the printed sheet outside the main content area of the job. • The job label comprises descriptive text such as the name of the job, a sheet identifier, and the date and time the sheet was printed.
A A-6 Basics of Imposition Additional sheets A book layout must also adjust the placement of pages according to the total number of pages in the job. For example, a book is often composed of more pages than can be printed on a single sheet. When the number of pages in the book is a multiple of the number of pages on a sheet, the same layout plan is used to place pages on additional sheets, until all of the pages in the book are printed.
A A-7 Basics of Imposition Binding methods A book layout also specifies the means by which sheets are gathered and bound. Stitching or stapling finished pages across a common center fold, or spine, is called saddle stitch binding, and the stitched pages are called a saddle. Multiple folded sheets can be stitched into the same saddle as a group. Stacking signatures, grinding the spines off, and then gluing them together is called perfect binding.
A A-8 Basics of Imposition DocBuilder Pro reorders imposed pages automatically according to your choice of binding method, which can save a significant amount of time and effort. Consider, for example, what must be done when a book that was to be saddle stitched exceeds the bindery’s maximum page count and must be reimposed as a perfect-bound book. To redo the imposition by traditional means would be labor-intensive; with DocBuilder Pro, it takes only moments.
A A-9 Basics of Imposition Creep becomes more noticeable as the number of groups in a saddle increases, and its effect is most noticeable on pages farthest from the center fold of the saddle. Consequently, a book layout must also specify the number of groups in each saddle because the number of groups in each saddle affects the amount of creep that needs to be accounted for. Creep DocBuilder Pro compensates for creep automatically when you change any aspect of the imposed job that is affected by creep.
A A-10 Basics of Imposition This job can be made even more efficient by eliminating the gutters between cards, allowing you to reduce significantly the number of cuts required to separate each card from its neighbor. Defining zero-width gutters on a shared cut line in this manner is called using a common blade for those cuts.
B B-1 Appendix B: Templates Templates This appendix gives descriptions of the built-in templates provided with DocBuilder Pro. 1-Up Full Bleed The 1-Up Full Bleed layout is used to print one page per sheet. The printer’s marks indicate where to cut the paper so that the content extends to the edge of the paper.
B B-2 Templates 2-Up Perfect The 2-Up Perfect layout is used to create signatures for a perfect bound book. Each sheet is folded once and stacked on top of one another. For more information on binding methods, see page A-7.
B B-3 Templates The 2-Up Perfect layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages are added if necessary. Pages are ordered in groups of four so that, when folded, each sheet has four sequential pages.
B B-4 Templates 2-Up Saddle The 2-Up Saddle layout is used to create sheets for a saddle bound book. All of the sheets are folded together, one inside the other. For more information on binding methods, see page A-7.
B B-5 Templates The 2-Up Saddle layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages are added if necessary. Pages are ordered so that, when sheets are folded and stitched together, the pages are sequential.
B B-6 Templates 3-Up Trifold Brochure The 3-Up Trifold Brochure layout consists of a single sheet folded into three sections. Although the three sections are the same width, the space between each section varies so that the leftmost panel can be folded over the other two panels.
B B-7 Templates The 3-Up Trifold Brochure layout can be used only with jobs that have six pages. If the job contains more or less than six pages, an error message appears. The pages are ordered as follows: 3 Sheet 1, front side 6 1 2 4 5 Sheet 1, back side The 3-Up Trifold Brochure is usually folded as shown in the following illustration.
B B-8 Templates 4-Up Gate Fold The 4-Up Gate Fold layout is used most often in the case of a four-panel brochure. The finished brochure unfolds to double, then four times the original size.
B B-9 Templates The 4-Up Gate Fold layout can be used only with jobs that have eight pages. If the job contains more or less than eight pages, an error message appears. The pages are ordered as follows: 3 Sheet 1, front side 8 1 2 4 5 6 7 Sheet 1, back side The 4-Up Gate Fold is usually folded as shown in the following illustration.
B B-10 Templates 4-Up Head to Head The 4-Up Head to Head layout is used to create booklets from a layout of four pages on each side of the printed sheet. By rotating the two topmost pages, the signature can be folded both horizontally and vertically, and trimmed. The finished booklet has all pages in the correct order and rotation.
Templates The 4-Up Head to Head layout should be used with jobs that have multiples of eight pages, but it can be used with jobs that have any number of pages. Additional blank pages are added if necessary. Pages are ordered so that, when sheets are folded with two folds at 90 degrees, trimmed, and stitched together into signatures, the pages are sequential. Note that although this layout requires two folds, the template applies a fold mark on the spine fold only.
B B-12 Templates 4-Up Z-Fold The 4-Up Z-Fold layout allows many panels to be folded on top of one another without stressing the folded spine. The most common example is a road map.
B B-13 Templates The 4-Up Z-Fold layout is used only for jobs that have eight pages. If the job contains more or less than eight pages, an error message appears. The pages are ordered as follows: 2 Sheet 1, front side 3 4 5 6 7 8 1 Sheet 1, back side The 4-Up Z-Fold is usually folded as shown in the following illustration.
C C-1 Appendix C: Troubleshooting Troubleshooting This appendix describes error messages you might see, and provides some troubleshooting guidelines should a problem arise with the Fiery EX2101, Command WorkStation LE, or Command WorkStation. If you are unable to resolve a problem after referring to this chapter, contact your authorized service/support center.
C C-2 Troubleshooting Troubleshooting Before you call for service, follow the suggestions in this section. If you cannot resolve the problem, make a note of the error condition and contact your authorized service/ support center. Command WorkStation or Command WorkStation LE does not respond If the Command WorkStation or Command WorkStation LE windows do not update, log off and then quit Command WorkStation or Command WorkStation LE.
C C-3 Troubleshooting Unexpected printing results If this happens This is the problem The job settings are not carried out as you expected. If the user printed from Apple Mac OS, there may be two conflicting print settings. You can check the job properties by double-clicking the job. For a table of job properties and conflicting properties, see the Printing Guide. Notify users of these conflicts so they can avoid them in the future.
C C-4 Troubleshooting Clearing the server Clearing the server is an Administrator option that can be used as a last resort if a job persists in the system and prevents printing despite attempts to cancel or delete it. If all other troubleshooting methods have failed, clear the server. You can clear the server from the Control Panel (see the Configuration Guide) or by using the Server>Clear Server command in Command WorkStation or Command WorkStation LE.
C C-5 Troubleshooting If you have configured the Fiery EX2101 and set up client computers and network servers according to guidelines in the Configuration Guide and the User Software Installation Guide, try printing a Test Page (in Command WorkStation or Command WorkStation LE, choose Print Pages from the Server menu). If you can print the Test Page but still cannot print a document from a remote computer, contact the system administrator to troubleshoot the network connection.
Index A C Acrobat 6-21 Action buttons 2-11, 3-13 Active Jobs window 2-4, 3-6 job ticket information 3-8 printing job list 2-26 activity light FieryBar 8-2 Activity monitor 2-8 All Servers view 2-8 Selected Server view 2-9 activity states, defined 2-10 Administrator password 3-5 aligning pages 6-13 aligning trays 2-29 applying templates 5-11 Archive command 3-31 archive log 2-26 Archive panel 2-6, 3-31 Autologin preference 2-27, 2-28 Cancel Printing command from Command WorkStation 3-19 from Fiery WebSpoo
I-2 Index overview 1-8 preferences 2-28 troubleshooting C-2 user interface, explained 2-3 windows 2-3 communicating print requirements 1-5 Configuration page 2-26 context-sensitive menus 2-22 Control Panel canceling jobs 3-19 copiers and duplex printing A-3 Create Master option 3-27 to 3-28 creep, see binder’s creep custom template limitations 6-24 D date 6-8 Define Marks dialog box 6-8 Delete command 4-5, 7-15 Delete Job command (Fiery WebSpooler) 7-5 Delete Template icon 6-25 Direct queue 1-2, 2-31, 3-
I-3 Index Fit Page command 5-9 Fixed Page mode 5-6, 6-1, 6-11, 6-13 Fold Marks 6-8, A-5 folding model creating A-2 defined A-4 Font Substitution Table 2-31 fonts Adobe Type 1 2-31 downloading C-3 managing 2-31 to 2-33 printer fonts on server 2-33 printing font list 2-26 TrueType 2-31 FreeForm Create Master option 3-27 to 3-28 creating masters 3-27 to 3-28 deleting masters 3-28 overriding master numbers 3-27, 3-29 printing variable data documents 3-27 Use Master option 3-27 FreeForm panel 2-7 G gang print
I-4 Index rows menu 6-6 Scale settings 6-11 size menu 6-4 template menu 5-11 view modes 5-7, 5-8 inches, abbreviation and keyboard shortcut 6-3 Insert blank page command 5-2 Insert Tabs 3-25 Insert Tabs Setup 3-22 Instructions field 1-7, 3-14, 3-16 J job canceling 3-19 defined xv editing content of 6-21 importing 3-10 imposing 5-3 imposition data 6-26 limit 7-10 monitoring 3-6 overrides 3-14, 7-7 previewing 4-1, 4-3, 4-5, 7-11, 7-14, 715 saving imposed 5-12 searching for 3-34 selecting 3-7 sorting 3-7 te
I-5 Index Layout settings Bleeds 6-10 Columns 6-7 Printer’s Marks 6-7 rows 6-6 layout style, in Command WorkStation 2-12 layout view 6-18 load balancing between servers 3-18 Log Off Windows command, on FieryBar 8-3 logging in to Command WorkStation 3-2 to Command WorkStation LE 3-2 logging out from Command WorkStation 3-6 from Command WorkStation LE 3-6 Login Server 2-23 removing servers 3-6 Logon Information password 8-4, 8-5 M Manage Fonts command 2-31 margins 6-24, A-5 measurement, setting units of 2-
I-6 Index PCL Test Page 2-26 PDF data xiv perfect binding defined 6-15, A-7 gutters 6-23 permissions 3-5, C-4 PitStop 6-21 points 6-3 PostScript defined xiv icon 7-8 RIP xv PostScript data xiv PostScript font list 2-26 preferences, for Command WorkStation 2-27 Preview command 4-5 preview mode characteristics 5-8 clipping icon 6-12 defined 5-7 Preview windows 2-11 Delete command 4-5 editing options 4-5 previewing jobs 4-1, 4-3, 4-5, 7-11, 7-14 Print and Hold command 1-5, 3-13, 7-6 Print area 7-4, 7-10 Prin
I-7 Index R S raster data 7-5, 7-9 icon 7-8 raster files 1-3 archiving 3-31 editing 7-14 icon 3-6 previewing 7-11 saving an edited document 7-15, 7-17 status on server 3-13 reader’s spread 5-5 Redo command 4-5 Remove Raster command 7-6 Remove Raster Data command 3-13 Rename command 7-5 reordering pages automatically A-8 layout mode 6-18 Restart Fiery command, on FieryBar 8-2 Resume Print command, on FieryBar 8-3 Resume Printing command 3-19 right-click menus, see context-sensitive menus RIP and Hold com
I-8 Index server fonts, see fonts Set Up Fiery command, on FieryBar 8-2 sheet defined 5-5, A-1 number of rows 6-6 orientation 6-5 reordering pages 6-18 size 6-4 slot 6-11 thickness 6-5 viewing by number 5-11 viewing entire 5-9 sheet information 6-8 Sheet settings 6-4 Creep Adjustment 6-5 Orientation 6-5 Size 6-4 sheet size, setting 6-4 shingling A-8 Show Animations preference 2-29 Show Import Options Dialog preference 2-29 signature A-2 simplex printing A-3 slot 6-11 sorting jobs 3-7 source file 7-14 spin
I-9 Index troubleshooting Command WorkStation hangs C-2 Command WorkStation LE hangs C-2 general guidelines C-2 slow redraw 5-7 unexpected printing results C-3 users cannot connect to the printer C-4 U Undo command 4-5, 7-15 undo, in editing thumbnail views 4-9, 7-16 Units preference 2-28 units, setting 2-28 Use Master option 3-27, 3-29 V variable data printing 3-27 View menu 5-7, 5-8 view modes compared 5-8 layout 5-7 preview 5-7 view only (Guest) access 3-5 W WebSpooler WebTool, see Fiery WebSpooler
