User`s guide

YesWare conference room and meeting services 11-3
Software Release 2.30 YesWare Applications User’s Guide 08-01016-01
Conference Room Billing using Conference Scheduler
The Conference Room Billing method uses Internet-routable IP addresses
generated from an address pool using the Conference Scheduler module.
These IP addresses must be purchased from the Internet service-provider (ISP)
and re-sold for a flat fee by the service-provider. The Conference Scheduler
generates a printable receipt to give to the customer and keep for provider
records. The purchase price can be tracked using the receipts generated by the
Conference Scheduler and through SDR logs (see Chapter 8).
Conference Scheduler administrator requirements
To provide conference services using the Conference Scheduler, the system
administrator must have provisioned the Ethernet-VBN or Enhanced
EtherLoop-VBN ports with "meeting" port use contexts as described earlier in
this document. The "Location" fields in these ports provide the "Meeting
Room" identifiers used by the Conference Scheduler.
In addition, the administrator must configure the conference room network
using the Conference Scheduler. The YesWare administrator configuring the
conference network must be familiar with LAN and WAN administration,
particularly with setting up network subnets and working with routers.
• Procedure 11-1 on page 11-4 presents the steps to configure the IP-based
conference network.
Conference Scheduler operator requirements
After the network is configured, a non-technical user can use the Book a
Conference Room function to schedule conferences.
• Procedure 11-2 on page 11-6 presents the steps to book a conference room
using Conference Scheduler.
Conference Scheduler visitor requirements
Visitors using the conference rooms set up in Conference Scheduler must
configure their computers with an IP address configuration based on the
Conference Scheduler subnet.
• Procedure 11-3 on page 11-10 shows how to configure visitor computers
to use Conference Scheduler services.
CAUTION - Conference Room Billing gives YesWare visitors
unlimited system access
Conference Scheduler visitors are not required to authenticate to receive YesWare
services. Because Conference Scheduler visitors are essentially on a separate
logical network with Internet-routable IP addresses, visitors with a Conference
Scheduler-generated IP address will have unlimited access to any YesWare-VBN
system port for the scheduled conference period.
Also, visitor computers receive no protection from the YWS firewall, so firewall
protection must be implemented using other means.