DYMO Label Software User Guide
DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090 Equipment Information Description: Direct Thermal Printer Models: LabelWriter 300, 310, 315, 320, 330, 330 Turbo, EL40, EL60, and Turbo Certification This device has been tested and complies with the requirements of: UL 1950 EN60950: Low Voltage Directive Product Safety FCC Part 15 Class B EN55022: Radiated and Conducted Emissions B EN50082-1: Generic Immunity ESD, RF, and Transient Susceptibility Copyright ©
Contents Chapter 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Labels . . . . . . . . . . . . . .
Chapter 6 Using the LabelWriter Printer with Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Add-In for Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Additional Windows Application Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Printing Directly from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 1 Introduction Congratulations on purchasing the DYMO LabelWriter® printer. After just a short time, you will realize how many of your daily tasks will be simplified by using the LabelWriter printer. Your LabelWriter printer will help you to address letters; label file folders, CD/DVDs, video cassettes, packages, and name tags. With a little imagination, you will think of hundreds of ways to use the LabelWriter printer to make your job easier and more efficient.
Introduction Installing the LabelWriter Your LabelWriter printer shipped with a Quick Start Guide in addition to this User Guide. Follow the instructions in the Quick Start Guide to install your printer and DYMO Label Software. Registering the Software We highly recommend that you register your DYMO Label Software so that you can receive customer support and product updates. Macintosh users can register their software by selecting Register DYMO LabelWriter from the Help menu.
Chapter 2 Getting Started DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most benefit from your LabelWriter printer.
Getting Started The DYMO Label Software window appears containing a blank label. New Open Save Print Paste Label Files List Menu Bar Main Toolbar Formatting Toolbar Designer Toolbar Address Book Label Designer Label Workspace Helpful Links Rulers Address Book Panel Status Bar For Windows users, the first time you open DYMO Label Software, you are prompted to register the software. See "Registering the Software" on page 2.
Creating a New Label Choosing a Label File The first step is to choose a label file as the basis for your new label. To choose a label file 1 Select the arrow next to the Label Files drop-down list. A list of the most recently used label files appears. Click here to display the list of recently used labels. If necessary, click More to access all the pre-designed labels.
Getting Started To change the graphic 6 1 Double-click the graphic that appears on the label. The Graphic Settings dialog box appears. 2 Select File under Select Graphics Source. The Insert Image button changes to read Select File. 3 Click Select File. The File open dialog box appears listing the contents of the default Clipart folder. 4 Select the Miscellaneous folder and click Open. The contents of the Miscellaneous folder appear. 5 Select Comput1.bmp from the Miscellaneous folder.
Creating a New Label 7 Click OK. The computer graphic is placed on the label replacing the telephone graphic. Changing the Return Address Next, you change the return address. To enter a return address 1 Click the text in the label’s upper-right corner. The flashing cursor appears where the default text had been. Flashing cursor 2 Enter the following text: COMPUTEK EUROPE B.V.
Getting Started 3 Click anywhere outside the text object. The new return address appears on the label. Changing the Recipient Address Next, you enter a recipient’s address. To enter the recipient’s address 1 Click once on the address object in the middle of the label. The flashing cursor appears where the default text had been. (Windows) To help identify objects, a hint appears when you move the pointer over an object. 2 Enter the following address.
Creating a New Label The recipient address appears in the new font and style. Printing the Label Now that you have customized the label, you are ready to print. NOTE You can only print this shipping label on EL60, Turbo, 320, 330, and 330 Turbo printers. If you have an EL40, 300, 310, or 315 printer, review this section even though you will not be able to print the label. Before you print the label, make sure: • The LabelWriter printer is connected to your computer and turned on.
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Chapter 3 Using the Label Designer DYMO Label Software allows you to easily design labels for your specific needs using a simple-touse Label Designer. You can also modify any of the pre-designed label files included with the software. The Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), barcodes, sequential numbers, date-time stamps, lines, rectangles, and circles or ellipses (Macintosh).
Using the Label Designer Address The address object is similar to the text object, but is designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET barcodes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’s position. You can also apply special effects to the text. Address objects are by default variable text objects.
Creating a New Label File You can choose from many standard barcode symbologies, including Code 39, Code 128, Codabar, UPC A/E, EAN 8/13, ITF-14, POSTNET, PLANET, and Interleaved 2 of 5 barcodes.You can choose to include or exclude human-readable text (alphanumeric information) and specify the font settings for the text. You can also select the barcode size and position. See the online Help for more information about the barcode symbologies supported.
Using the Label Designer 2 Select the file you wish to open and click Open. The label opens in the label workspace. Adding an Object When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects. Although the various types of objects are different, the steps for placing the objects on a label are nearly identical.
Chapter 4 Working with Lists DYMO Label Software includes a built-in Address Book that allows you to maintain lists of addresses routinely used to generate labels. Additionally, if you have Mac OS version 10.2 or later, you can print labels using the addresses already stored in your Mac OS address book. You can also use the built-in Address Book to store information other than addresses.
Working with Lists Using the Address Book The Address Book is displayed in a panel at the bottom of the DYMO Label main window. You can display or hide the panel using the Address Book button on the Action bar. To display the Address Book ➤ Click or select Open from the Address Book menu. The last list file that was opened appears in the Address Book panel of the Main window. The first time you open the Address Book, the Sample List entries appear.
Creating a New List If the current label does not contain a variable object (address, variable text, or barcode), you are prompted to open a label that does contain one of these objects. This prompt appears because the program automatically links Address Book entries to these types of objects. You can still work in Address Book without a variable object on the current label, but Address Book will not link to the current label.
Working with Lists To print from the Mac OS Address Book 1 Select Use Mac Address Book from the Address Book menu. You can also choose this menu item from the Address Book drop-down menu. 2 Select the address that you wish to use. The address is placed on the current label. If your address book is large, you can display the addresses from a single group to locate an address more quickly.
Chapter 5 Printing Labels Using Smart Paste The Smart Paste command allows you to quickly print multiple labels from a list created in a word processing, spreadsheet, or other similar program. The text and address objects can be used to print text from other applications. For the text object, you must select the Function as Variable Text Object setting on the Text Settings dialog box to copy text into this object. The address object is ready to use with Smart Paste by default.
Printing Labels Using Smart Paste The Smart Paste command recognizes the delimiter characters and will insert a line break on the label. When a comma is used as a delimiter, make sure the text that contains any commas that you want to print on the label is enclosed in quotation marks. The carriage return/line feed will start a new label. NOTE The separator character may be different for countries other than the United States.
Printing Multiple Labels Using Smart Paste However, the following three lines of text contain no blank lines. So, Smart Paste will print three one-line labels. Pencils Pens Erasers Printing Multiple Labels Using Smart Paste When you use Smart Paste to print multiple labels, the labels will be formatted using the font, size, and style currently selected for the text or address object receiving the text. You can use Smart Paste to print text from the clipboard or a file.
Printing Labels Using Smart Paste 4 Select Smart Paste, and then From File from the Edit menu. The File Open dialog box appears. 5 Navigate to and open the file you exported as CSV or text. A dialog box appears telling you how many labels will be printed. 6 22 Click Yes. The labels begin printing.
Chapter 6 Using the LabelWriter Printer with Other Applications This chapter describes how to use your LabelWriter printer with other application programs. The chapter covers: • • • • Printing labels from Microsoft Word using the Word Add-In. Printing labels using other Add-Ins for Windows applications. Using Merge Print from Database for database connectivity. Using the LabelWriter printer driver to print labels directly from other programs.
Using the LabelWriter Printer with Other Applications To start using the Word Add-in 1 Open Microsoft Word and type an address. 2 Click on the Word toolbar or select DYMO LabelWriter from the Tools menu. The DYMO LabelWriter dialog box appears with the address from your document automatically placed in the Recipient Address field. If your document contains more than one address and you want to make sure the Word Add-In uses the correct one, select the address in your Word document before you click .
Printing Directly from Other Applications Enabling the Outlook Add-In The Outlook Add-In works on Windows systems with Outlook 97, 98, 2000, and XP. NOTE The Outlook Add-In does not work with Microsoft Outlook Express. If the LabelWriter tool button appears in your Outlook toolbar automatically, you can begin using the Add-In. If a tool button is not present, you’ll need to enable the Outlook Add-In from the Outlook Add-In Manager.
Using the LabelWriter Printer with Other Applications Detailed instructions on printing directly from Microsoft Word can be found in the online Help. Even if you are using a different application program than Word, reviewing the instructions in the online Help will give you an understanding of how to use the LabelWriter printer driver with your favorite program.
Chapter 7 Maintenance and Troubleshooting This chapter describes how to take care of your LabelWriter printer and offers suggestions for identifying problems that can occur when you using the printer. If you can’t solve a problem, this chapter also describes how to contact DYMO for technical support. Caring for the LabelWriter Printer The LabelWriter printer is designed to give you long and trouble-free service, while requiring very little maintenance.
Maintenance and Troubleshooting Performing a Printer Self-Test If you experience problems with broken characters or other print quality issues, you should perform a printer self-test. The self-test verifies that all elements of the print head are in working condition. To perform a self test for the LabelWriter EL40, EL60, Turbo, and 300 1 Turn off the printer using the switch on the back. 2 Press and hold down the form-feed button. 3 Turn on the printer and then release the form-feed button.
Obtaining Technical Support Contacting DYMO DYMO maintains an Internet Web site, www.dymo.com, that offers support for each printer. The following table provides a list of telephone numbers to reach DYMO Sales and Support departments. You can also reach DYMO at www.dymo.com.
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Appendix A Technical Specifications This section gives the printer specifications for all the LabelWriter printers. You will also find information on DYMO’s Software Development Kit which will allow you to use the LabelWriter printer and software with your application.
Technical Specifications Developer and SDK Information DYMO provides various types of information designed to help developers create products that work with the LabelWriter printers and DYMO Label Software. Below are some notes for those interested in developing products that work with LabelWriter printers. • Keep in mind that LabelWriter printers use standard printer drivers. Therefore, printing to a LabelWriter is no different than printing on a laser printer, except that the pages are smaller.
Index A H address book About 15 creating new 17 opening lists 17 rotating names 17 using Mac OS address book 17 address objects 12 placing new 14 help 2, 28 horizontal line objects 12 placing new 14 B barcode objects 12 placing new 14 C Codabar 13 Code 128 13 Code 39 13 counter objects 13 placing new 14 Creating a New List 17 curved text objects 13 D Database Add-In 25 date-time objects 13 placing new 14 Default Logo File 4 Default Return Address 4 delimited files, printing 19 designer 11 designer too
O objects about 11 address 12 barcode 12 counter 13 curved text 13 date-time 13 ellipse 12 graphic 12 horizontal line 12 placing new 14 rectangle 12 text 11 vertical line 12 opening address book lists 17 label files 5, 13 Outlook Add-In 23, 24 P Palm Desktop 24 placing new objects on labels 14 PLANET 13 POSTNET 13 printer maintenance 27 self-test 28 specifications 31 testing 28 printing labels 9 multiple labels 21 R rectangle objects 12 placing new 14 register the software 2 return address 4 Rotate Name 1
