Declaration of Conformity DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090 Equipment Information Description: Direct Thermal Printer Models: LabelWriter 300 (90791), 330 (90792), 330 Turbo (90793), EL40 (90644), EL60 (90645), Turbo (90737) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC (Federal Communications Committee) rules.
You may find helpful the following booklet, prepared by the FCC: Interference Handbook. This booklet is available from the U.S. Government Printing Office, Superintendant of Documents, Washington, DC 20402-9325. Changes or modifications to this unit not " WARNING: expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment and void the manufacturer’s warranty.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Help and Internet Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Chapter 1 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 6 Using LabelWriter with Other Applications. . . . . . . . . . . . . . . 35 Add-In for Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . 35 Add-In for Microsoft Outlook . . . . . . . . . . . . . . . . . . . . . . . 40 Add-In for Palm Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Using the ACT! and GoldMine Add-Ins . . . . . . . . . . . . . . . 48 Using the Database Add-In . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Congratulations on purchasing the DYMO LabelWriter. After a short time, you will realize how many of your daily tasks will be simplified by using the DYMO LabelWriter. Your LabelWriter will help you label file folders, diskettes, video cassettes, mail packages, name tags, and print Internet postage. With a little imagination, you will think of hundreds of ways to use the LabelWriter to make your job easier and more efficient.
Introduction Thermal printing is based on the principle of heat transfer from the thermal print head inside the LabelWriter printer to the label. A row of miniature heating elements on the print head is pressed against the thermal labels. As a specific element generates heat, a thermal reaction takes place at that point on the label and the label becomes discolored. Labels The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO brand labels.
Help and Internet Shortcuts To register the software: 1. 2. Complete at least the required fields of the registration form. Choose to register over the Internet or print the registration form for mail or fax registration. If you choose to register over the Internet, wait a few seconds while your information is transmitted to DYMO. 3. Help and Internet Shortcuts To register by mail or fax, print the completed registration form, and mail or fax the form to the location given on the form.
Introduction The DYMO Label menu also includes Internet Shortcuts that access specific areas of the DYMO Web site, including label ordering, technical support, and more. These shortcuts are also available from the Help menu in DYMO Label Software.
Chapter 1 Getting Started DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most out of your LabelWriter printer. The program includes: ! Many ready-to-use templates for common labels. ! A built-in Designer you can use to create your own templates. ! A built-in List Manager that lets you save addresses or other types of lists. ! Add-ins to print directly from Microsoft Word, Outlook, Palm Desktop, ACT!, and GoldMine.
Chapter 1: Getting Started The first time you open DYMO Label Software, you are prompted to register the software. You are also asked to enter your return address and select a default logo. See "User Information" on page 29 for instructions on how to define your return address and select a default logo file. Creating Your Own Label This tutorial guides you through the steps necessary to create, print, and save a customized label.
Creating Your Own Label 30256 label is shipped with the EL60, Turbo, 330, " The and 330 Turbo model printers. If you have an EL40 or 300 model printer, select this label anyway, and follow along with the exercise. Notice that all templates are listed with the label type first, then any important objects on the template, and finally the part number of the label. The Shipping with graphic (30256) template is displayed. Changing the Graphic The next step in this tutorial is to customize the graphic.
Chapter 1: Getting Started The Insert Image button changes to read Select File. 3. Click Select File. The File open dialog box is displayed listing the contents of the default clipart directory which contains the Business, Miscellaneous, and Sign folders. 4. Select the Miscellaneous folder and click Open. The contents of the Miscellaneous folder are displayed. 5. Select the Comput1.bmp file. A preview showing the contents of the Comput1.bmp graphic file is displayed. 6. Click the Open button.
Creating Your Own Label Changing the Return Address Next, you change the return address. To enter the return address: 1. Click the text in the label’s upper-right corner. The Text Settings dialog box is displayed. 2. Type the following text: CompuDoctor’s Fix It Service 1234 Hardware Way Livermore, CA 94550 3. Click OK. The return address is displayed on the label. Changing the Recipient Address Next, you enter DYMO’s address as the recipient. To enter the recipient’s address: 1.
Chapter 1: Getting Started To help you identify objects, the program displays a hint when you position the pointer over an object. 2. Click the address object. The Address Settings dialog box is displayed. 3. Type the following address into the Address Settings dialog box: DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 4. Changing the Font 10 Click OK. You may want to modify the font used for the recipient address or return address.
Creating Your Own Label To change the font for the address: 1. Click the recipient address object. The Address Settings dialog box is displayed. 2. Click the Font button and select All Lines from the dropdown menu. The Font dialog box is displayed. 3. 4. 5. If Arial is not selected, select Arial from the Font list and Bold from the Font Style list. Click OK to close the Font dialog box. Click OK to close the Address Settings dialog box. The address is now formatted with Arial Bold type on the label.
Chapter 1: Getting Started Saving the Label as a Template Now that you have created your shipping label, you can save it as a label template. Labels saved as template files will automatically appear in the Label Templates dropdown list. To save the label as a label template: 1. Click the Save button on the Main toolbar. The Save File dialog box is displayed. By default, LabelWriter Templates (*.LWT) is selected as the file type. 2. Type the name MyShip in the File name box and click Save.
Chapter 2 Using the Label Designer DYMO Label Software allows you to easily design labels for your specific needs using a simple-to-use Label Designer. You can also modify any of the label templates included with the software. The Label Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), bar codes, sequential numbers, date-time stamps, lines, and rectangles. The following are examples of custom label designs.
Chapter 2: Using the Label Designer information on them that is static. (See "Default Return Address" on page 29.) For convenience, DYMO Label Software includes a button to quickly insert the return address you entered when you first ran the program. Text objects can also be used for text that changes from label to label. This is useful for part numbers, book titles, and many other non-address items you might save in the List Manager. For more information on variable text, see the Help.
Object Definitions Rectangle Bar Code Rectangle objects, like line objects, are primarily design elements you can use to enhance a label’s appearance. Rectangles can be used to create borders around objects. You can specify shades of gray to fill the rectangle. You can also specify the thickness of the rectangle border. Bar code objects display and print bar codes on your labels. You can use bar code objects to display fixed information that you enter or variable information obtained from another object.
Chapter 2: Using the Label Designer including European formats. You can include or exclude the time and use the 24-hour time format (13:00, 22:00, and so on). You can control the font settings and other attributes for the date-time information. Starting the Designer When the Label Designer is active, the Design toolbar is displayed below the Main toolbar. Main Toolbar Design Toolbar In addition, the mouse pointer displays as a pencil object.
Adding an Object The Open File dialog box is displayed. 2. Select the file you wish to open and click Open. The label opens in the window and the Design toolbar is displayed below the Main toolbar. Adding an Object When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects.
Chapter 2: Using the Label Designer To change the name of an object: 1. Right-click the object. The Object Properties dialog box is displayed. 2. Type the name for this object in the Reference Name box and click OK. Now, when you place the cursor over the object, the new name is included in the hint. Moving and Resizing Objects Moving Objects Moving an Object to a Precise Location DYMO Label Software gives you control over the size and position of objects on labels.
Moving and Resizing Objects Resizing Objects Resizing an Object Using the Mouse You can change the sizes of objects on labels. DYMO Label Software gives you the option of using the mouse to resize objects, or, for more precision, you can specify the exact size of an object. You can use the small black squares or Edit Handles on a selected object to change its size.
Chapter 2: Using the Label Designer The margins listed above apply to labels viewed in landscape orientation. Most labels will have similar margins to those above. Rotating Objects You can rotate objects (except lines and rectangles) in 90-degree increments. This option is useful for designing labels with vertically oriented text and graphics. " WMF and EMF graphic files cannot be rotated.
Chapter 3 Working with Templates DYMO Label Software works with two types of template files: LabelWriter Templates and LabelWriter Add-in Templates. ! LabelWriter Templates have a file extension of .LWT and are listed in the Label Templates list on the DYMO Label Software Main toolbar. ! LabelWriter Add-in Templates have a file extension of .LWA and are listed in the Label Templates list in the Microsoft Word, Outlook, and Palm Desktop Add-ins.
Chapter 3: Working with Templates The Template Manager dialog box is displayed listing all of the Templates that were installed with the DYMO Label Software and any templates that you have created. The check boxes in the first column under Supplied Templates are used to determine what templates are available for use within DYMO Label Software. These are the templates that appear in the Label Templates list on the Main toolbar. 2. 3. To add a template to the list, check the first check box.
Editing an Existing Template To create a new template: 1. 2. Create a new label using the tools described in Chapter 2, Using the Label Designer. Click Save As from the File menu. The Save File dialog box is displayed. 3. 4. 5. Type the name for your new label template in the File name box. Click LabelWriter Templates (*.LWT) or LabelWriter Add-In Templates (*.LWA) in the Save as type box. Click Save.
Chapter 3: Working with Templates 5. Click Save from the toolbar or click Save from the File menu. The existing template is overwritten with the changes you just made. reinstall the DYMO LabelWriter Software. All of " Iftheyousupplied templates are also reinstalled. If you have made any changes to the supplied templates and not saved the changes with a new file name, copy the changed templates to another location before you reinstall the software so you don’t lose your changes.
Chapter 4 Using The List Manager This chapter describes how to use the List Manager to create, edit, and print entries on labels. To display the List Manager: 1. Click the Open List Manager button, or click List Manager and then Open from the Edit menu. The last List Manager file you opened appears on screen. The first time you open the List Manager, a sample address list appears.
Chapter 4: Using The List Manager Using the Check Address Option If you have installed DYMO’s Address Fixer software, DYMO Label Software can automatically check your address against the USPS database of addresses for accuracy and add the ZIP+4 information. DYMO Label Software offers several ways for you to check your address for accuracy; you can click on the Check Address icon in List Manager, or you can select Edit from the menu bar, then List Manager/Check Address.
You can also use the List Manager to store information other than addresses. This information (for example, a list of product numbers or video titles) can also be linked to a variable text object or bar code object (for example, to print a bar code label of every product number you carry). To select multiple entries to print, click the first entry and then CTRL+CLICK any additional entries you want to select.
Chapter 4: Using The List Manager you create a new List Manager file, the program " When displays a prompt asking if you want to import addresses or data into the file now. Follow the directions in the Help to import information into the new file. Exporting Data from List Manager Printing Internet Postage 28 If you want to use information you have entered into List Manager in other applications, you can export it to a CSV file.
Chapter 5 Setting Preferences This chapter describes how to define preferences that allow you to customize certain DYMO Label Software settings. The preference settings you select remain in effect until you change them. The sections below are organized according to the tabs available in the Preferences dialog box. User Information The User Information options are described below.
Chapter 5: Setting Preferences General Settings The General Settings options are described below. Units of Measure Select the English (Inches) button to use inches as the units of measure in the DYMO Label Software; select Metric to use millimeters. The units you select are used for the rulers you can display on screen, label dimensions, and the position and size values displayed in the Object Properties dialog box. See "Moving an Object to a Precise Location" on page 18 for information.
Functional Settings Use POSTNET Bar Codes for 9 Digit ZIP Codes Check the Use POSTNET Bar Codes for 9-Digit ZIP Codes Only box to suppress POSTNET bar codes for addresses with five-digit ZIP codes; uncheck the box if you want to print bar codes for addresses with five-digit ZIP codes. This preference setting does not apply to POSTNET bar codes you define for bar code objects.
Chapter 5: Setting Preferences Paste Button Automatically Prints You can extend the use of the Paste From Clipboard button by selecting the Paste Button Automatically Prints option in the Preferences Functional Settings tab. Each time you click on the Paste From Clipboard button, DYMO Label Software will paste the text from the clipboard into the current label and print the label automatically. This option simplifies the printing of labels when you have copied the information from other programs.
Directories Start Program in System Tray Open Last Saved Label File Always Start With This Template Directories Select Start Program in System Tray to automatically minimize DYMO Label Software to the system tray when you start the program. This option is useful if you commonly use DYMO Label Software to print labels containing information you transfer from other programs; it saves you the step of minimizing DYMO Label Software after you start it.
Chapter 5: Setting Preferences default directories will be able to access the files stored in the directories (assuming the users have access to the file server). In most cases, you can use the default directories defined in DYMO Label Software. These default directories are automatically created on your PC when you install DYMO Label Software. You only need to change the default directories if you want to use other directories. The default directories you can specify are described below.
Chapter 6 Using LabelWriter with Other Applications This chapter describes how to use your LabelWriter with other application programs. The chapter covers: ! Printing labels from Microsoft Word and Outlook using the LabelWriter Add-ins. ! Printing labels from Palm Desktop using the LabelWriter Add-in. ! Printing labels from ACT! and GoldMine and other databases using the LabelWriter Add-ins.
Chapter 6: Using LabelWriter with Other Applications saved the changes with a new file name, copy the changed templates to another location before you reinstall the software so you don’t lose your changes. Then once the installation is complete, copy the templates back into the Labels folder. When the Word Add-in is properly installed, you will see the LabelWriter button in the main toolbar of Microsoft Word. Using the Word Add-In To start using the Word Add-in: 1.
Add-In for Microsoft Word Only the templates that have been saved with the *.LWA extension will appear. 2. Click the Print Label button to print the label. If you need to make some changes to the address, simply edit the address inside the Recipient Address box and then click the Print Label button. If you are printing a Shipping Label template, it will include the return address that’s already been defined for the template. See "Editing the Label Templates" on page 37.
Chapter 6: Using LabelWriter with Other Applications following example provides step-by-step instructions for modifying an existing shipping label template. 1. Choose a template from the Label Templates box in the DYMO LabelWriter dialog box. 2. Click the Edit Label Template button which appears next to the Label Template box. DYMO Label Software opens the selected template. 3. 38 Click the text object to input the return address.
Add-In for Microsoft Word The Text Settings dialog box is displayed. 4. Enter your return address. 5. Use the Justification, Vertical Alignment, and Font options to customize the return address block. 6. When finished, click OK to close the Text Settings dialog box. 7. To modify the width of the horizontal line dividing the Return Address from the Recipient Address, click the line. The Line Settings dialog box is displayed. 8. Select the line width you want, and click OK. 9.
Chapter 6: Using LabelWriter with Other Applications The Address Settings dialog box is displayed. Use the Justification, Vertical Alignment, and Font options to customize the address block to suit your needs. finished, click OK to close the Address Settings dialog box. 10. When 11. Select Save from the File menu. The program saves the changes that you’ve made to the template. Use the Save As command to save the modified shipping label with a new name, preserving the layout of the original template.
Add-In for Microsoft Outlook Installing the Outlook Add-In The Microsoft Outlook Add-In is normally installed at the same time that you install the main DYMO Label Software. If it is already installed, you will see a small LabelWriter button in the main toolbar of Microsoft Outlook. If you don’t see this icon, and it cannot be enabled using the instructions below, you will need to reinstall your DYMO Label Software making sure that the Add-In for Microsoft Outlook (98/2000 or 97) box is checked.
Chapter 6: Using LabelWriter with Other Applications If DYMO LabelWriter does not appear, click the Install button and then select from the list of files. Click OK. 6. Click OK in each of the dialog boxes you opened. 7. Exit from Outlook and then restart the program. The Outlook Add-In automatically adds a LabelWriter button to each of the Outlook 98 and 2000 toolbars and adds the DYMO LabelWriter command to all the Tools menus. You click the DYMO LabelWriter button to print labels.
Add-In for Microsoft Outlook To select a range of contacts, click the first contact you want and then SHIFT+CLICK the last contact in the range. 3. Click the DYMO LabelWriter button on the toolbar. The DYMO LabelWriter dialog box is displayed. The Outlook Add-In supports printing labels for the current contact, the currently selected contacts, all of the contacts in a specified folder, or all of the contacts in the Outlook database. 4.
Chapter 6: Using LabelWriter with Other Applications The Outlook Add-In ships with several pre-defined label templates for address and shipping labels. The address labels include a field for the recipient’s address. The shipping label templates also include a field for your return address. Outlook Add-In uses label templates with the .LWA " The extension. For a complete description of how templates are managed, please see .
Add-In for Palm Desktop ! Click the Check Address button. is a separate utility. Please visit " AddressFixer www.dymo.com for more information. Add-In for Palm Desktop DYMO Label Software includes an add-in program that allows you to quickly print mailing labels and name badges directly from Palm Desktop. You access the add-in using the DYMO Label button installed on the Palm Desktop toolbar.
Chapter 6: Using LabelWriter with Other Applications The DYMO LabelWriter dialog box is displayed. The Palm Desktop Add-In supports printing labels for the current contact, the currently selected contacts, all of the contacts in a specified category, or all of the contacts in the Palm database. 3. Click one of the following options in the Print Label For box: Current Contact prints the currently selected contact’s address.
Add-In for Palm Desktop Palm Desktop Add-In uses label templates with the " The .LWA extension. For a complete description of how templates are managed, please see . You can change the type specifications and graphics that appear on the currently selected label template by clicking the Edit button, which appears beside the Label Template field. "Editing the Label Templates" on page 37 describes how to modify the label templates using the Word Add-In.
Chapter 6: Using LabelWriter with Other Applications Using the ACT! and GoldMine Add-Ins DYMO Label Software includes add-ins for ACT! and GoldMine that enable you to print contact information for your contact databases onto labels. Once you install the add-in, you can quickly print address, shipping, file folder, and other labels for the current contact, the current lookup, or for all contacts in your database. The Add-Ins are installed and managed from the Add-Ins menu in DYMO Label Software.
Using the LabelWriter Printer Driver to Print from Microsoft Word and Access Using the LabelWriter Printer Driver to Print from Microsoft Word and Access There are times when you may want to print labels directly from another program to your LabelWriter, without using DYMO Label Software or the LabelWriter add-ins. One example could be if you maintain address lists within Microsoft Word or Access and want to print them all out on labels without moving the list over to the DYMO Label Software.
Chapter 6: Using LabelWriter with Other Applications 50
Chapter 7 Maintenance and Troubleshooting This chapter describes how to take care of your LabelWriter and offers suggestions for identifying problems that can occur when you use the LabelWriter printers. If you can’t solve the problem, this chapter also describes how to contact DYMO for technical support. Maintenance Caring for Your LabelWriter The section below describes how to care for your LabelWriter.
Chapter 7: Maintenance and Troubleshooting To clean the exterior and interior of your printer: 1. Turn off the printer and disconnect the power cord. 2. Use the lint-free cloth to wipe the exterior of the printer. Remove dirt and smudges with one of the cleaning solutions mentioned above. 3. Open the top cover. 4. Use a small, soft brush/cotton swab to whisk away paper dust and other stray particles from the inside of the printer. 5. Remove the roll of labels to clean under the roll. 6.
Technical Support Technical Support If you experience problems with the set up or use of your LabelWriter, carefully read this manual and consult the on-line help to make sure you have not missed something that is covered in the documentation. If you cannot resolve your problem by consulting the documentation, you can obtain additional information and assistance from DYMO. Contacting DYMO DYMO maintains an Internet Web site, www.dymo.com, that offers support for each LabelWriter printer.
Chapter 7: Maintenance and Troubleshooting returned to you. This applies to both warranty and outof-warranty repairs. Obtaining an RA Number from DYMO Shipping the Printer to DYMO Contact DYMO’s technical support department at (203) 588-2500 between 9 A.M. and 8 P.M. Eastern time. A technical support specialist will ask you to describe the problem and provide the product’s serial number.
Appendix A Networking the LabelWriter You can share a LabelWriter on a network just like most document printers. Connecting to a LabelWriter Over a Windows Network If the LabelWriter you want to use is connected to another computer on the network, you can configure other computers to use this printer (computers that use the shared LabelWriter are referred to as “clients”).
Appendix A: Networking the LabelWriter The DYMO LabelWriter Installer startup screen is displayed. 4. 5. Click Install and follow the instructions which guide you through the installation process. When prompted for the network printer location, click the Browse button. A dialog box appears. 6. 7. Other Networking Solutions 56 Click the computer to which the LabelWriter is connected; then click the shared LabelWriter.
Appendix B Labels & Accessories This appendix describes the various types of labels and accessories that you can use with your LabelWriter. Labels Custom Labels DYMO offers dozens of labels for addressing, shipping, file folders, media, name badges, and much more. A complete listing can be found in the label catalog that was supplied with this printer and at www.dymo.com. DYMO also offers several ways to customize your LabelWriter labels.
Appendix B: Labels & Accessories You can obtain details on our custom label program as follows: ! Click Start and then point to Programs > DYMO Label > Internet Shortcuts > Custom Preprinted Labels. ! Call the custom label Sales department at 800-426-7827 extension 9153. Accessories Parallel Port Adapters You can easily connect the LabelWriter printers to standard parallel (LPT) ports using one of the following parallel port adapters.
Appendix C Technical Specifications Printer Specifications Print Method Direct Thermal Print Resolution EL40, EL60, Turbo 203 dots per inch 300, 330, 330 Turbo 300 dots per inch Print Speed* EL40, EL60 12 labels per minute 300, 330 16 labels per minute 330 Turbo, Turbo 30 labels per minute *for standard 4-line address Maximum Print Width 300, EL40 1.57" (40mm) 330, 330 Turbo, EL60, Turbo 2.25" (56mm) Maximum Media Width 2.
Appendix C: Technical Specifications Average Print Head Life 2,000,000 linear inches (over 31 miles) Power Requirements 100-240V ~ 850mA 47-63 Hz, Class II The LabelWriter printer’s internal power supply allows you to use it Worldwide with an appropriate adapter.
Index A Access 49 accessories 58 ACT! Add-In 48 address objects 14 placing new 17 AddressFixer 49 Advanced options 19 Always Start With This Template 33 B bar code objects 15 placing new 17 bounding box 18 C Check Address 26 checking the recipient address Palm Desktop Add-In 47 Word Add-In 37, 44 Clipart Directory 33 Codabar 15 Code 128 15 Code 39 15 contact managers ACT! 48 GoldMine 48 counter objects 15 placing new 17 Creating a New List 27 D Database Add-In 48 date-time objects 15 placing new 17 defa
Index label templates 13 opening 6 saving 12 labels 13 custom 57 opening 16 ordering 57 printing 11 saving 20 shelf life 2 storage 2 LabelWriter connecting to a network 55 service 53 taking care of 51 line objects 14 List Manager displaying 25 exporting information from 28 importing information into 27 opening files 27 printing entries 26 M main toolbar 16 Metric 30 Microsoft Access 49 Outlook 40 Word 49 Minimize to System Tray 32 N naming objects 17 network connections 55 O Object Properties 18, 19 Obj
Index register the software 2 resizing objects 19 return address 6, 29 Rotate Name 26 rotating objects 20 rulers 30 S save file prompt 32 saving label files 20 label templates 12 self-test 52 service 53 Show Print Progress Dialog 30 Show Rulers 30 Show Shadows 30 start-up label file 33 storing labels 2 Supplied Templates 22 Suppress “Save File” Prompt 32 V variable objects 25 text objects 25 variable objects 14 vertical line objects 14 placing new 17 W warranty 53 Word 49 T technical support 53 Templat
Index 64
