DYMO Label Software User Guide Version 7.
Copyright © 2004-2006 DYMO Corporation. All rights reserved. Version 7.6, Revised 05/06. No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of DYMO Corporation. Trademarks LabelWriter, LabelManager, and LabelPoint are registered trademarks of DYMO Corporation. All other trademarks are the property of their respective holders.
Contents Chapter 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 About the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 About DYMO Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installing Your Printer . . . . . . . . . . . . . .
Chapter 6 Using the LabelWriter Printer with Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Add-In for Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Additional Windows Application Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Printing Directly from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 1 Introduction Congratulations on purchasing a DYMO label printer. After just a short time, you will realize how many of your daily tasks will be simplified by using your label printer. Your label printer will help you to address letters; create shipping labels; label file folders, CD/DVDs, video cassettes, packages, and create name tags. With a little imagination, you will think of hundreds of ways to use the label printer to make your job easier and more efficient.
Introduction NOTE DYMO’s warranty does not cover malfunction or damage that may be caused by the use of labels other than labels made or approved by DYMO. Because DYMO LabelWriter printers use thermal printing technology, you must use specially designed and manufactured labels. The thermal coatings used on labels other than labels made or approved by DYMO may not be compatible and may provide unsatisfactory printing or cause the printer to malfunction.
Using this Guide (Windows) The DYMO Label menu also includes Internet Shortcuts that access specific areas of the DYMO Web site, including label ordering, support, and more. These shortcuts are also available from the Help menu in DYMO Label Software. Using this Guide This User Guide provides instructions for DYMO Label Software on the Windows and Macintosh platforms. For the most part, the software operates in the same way on both platforms.
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Chapter 2 Using the Label Editor DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most benefit from your LabelWriter printer.
Using the Label Editor New Open Save Print Paste Select Label Roll Label Files List (LabelWriter Twin Turbo) Menu Bar Main Toolbar Formatting Toolbar Buttons for Label and Tape Editor modes (if both a tape and a label printer are installed) Label Workspace Address Book Label Designer Rulers Helpful Links Address Book Panel Status Bar The first time you open DYMO Label Software, you are prompted to register the software. See "Registering the Software" on page 2.
Creating a New Label Choosing a Label File The first step is to choose a label file as the basis for your new label. To choose a label file 1 Select the arrow next to the Label Files drop-down list. A list of the most recently used label files appears. Click here to display the list of recently used labels. If necessary, click More to access all the pre-designed labels.
Using the Label Editor To change the graphic 8 1 Double-click the graphic that appears on the label. The Graphic Settings dialog box appears. 2 Select File under Select Graphics Source. The Insert Image button changes to read Select File. 3 Click Select File. The File open dialog box appears listing the contents of the default Clipart folder. 4 Select the Miscellaneous folder and click Open. The contents of the Miscellaneous folder appear. 5 Select Comput1.bmp from the Miscellaneous folder.
Creating a New Label Changing the Return Address Next, you change the return address. To enter a return address 1 Click the text in the label’s upper-right corner. The flashing cursor appears where the default text had been. Flashing cursor 2 Enter the following text: COMPUTEK EUROPE B.V. Max Euwelaan 104 3046 MA ROTTERDAM The Netherlands 3 Click anywhere outside the text object. The new return address appears on the label. Changing the Recipient Address Next, you enter a recipient’s address.
Using the Label Editor 2 Enter the following address. Elsbeth Meijjer Airportplein 7 NL-3045 AP ROTTERDAM The Netherlands Elsbeth Meijjer’s address now appears as the recipient’s address on the label. Changing the Font You may want to modify the font used for the recipient address or return address. To change the font 1 Click the recipient address object. The address text is highlighted. 2 Select Times New Roman from the Font drop-down list. 3 Select from the Formatting toolbar.
Creating a New Label Saving the Label Now that you have created your shipping label, you can save it as a label file. Saved labels will automatically appear in the Label Files drop-down list. To save the label 1 Click on the Main toolbar. The Save File dialog box appears. 2 Enter MyShip as the new name for the file and click Save.
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Chapter 3 Using the Label Designer The Label Editor allows you to easily design labels for your specific needs using a simple-to-use Label Designer. You can also modify any of the pre-designed label files included with the software. The Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), barcodes, sequential numbers, date-time stamps, lines, rectangles, and circles or ellipses (Macintosh).
Using the Label Designer Address The address object is similar to the text object, but is designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET barcodes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’s position. You can also apply special effects to the text. Address objects are by default variable text objects.
Creating a New Label File You can choose from many standard barcode symbologies, including Code 39, Code 128, Codabar, UPC A/E, EAN 8/13, ITF-14, POSTNET, PLANET, and Interleaved 2 of 5 barcodes.You can choose to include or exclude human-readable text (alphanumeric information) and specify the font settings for the text. You can also select the barcode size and position. See the online Help for more information about the barcode symbologies supported.
Using the Label Designer To open an existing label file 1 Click . The Open File dialog box appears. 2 Select the file you wish to open and click Open. The label opens in the label workspace. Adding an Object When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects.
Chapter 4 Working with Lists DYMO Label Software includes a built-in Address Book that allows you to maintain lists of addresses routinely used to generate labels. Additionally, if you have Mac OS version 10.2 or later, you can print labels using the addresses already stored in your Mac OS address book. You can also use the built-in Address Book to store information other than addresses.
Working with Lists Using the Address Book The Address Book is displayed in a panel at the bottom of the DYMO Label main window. You can display or hide the panel using the Address Book button on the Action bar. To display the Address Book Click or select Open from the Address Book menu. The last list file that was opened appears in the Address Book panel of the Main window. The first time you open the Address Book, the Sample List entries appear.
Creating a New List To insert address data into a label with multiple variable objects 1 Select the list entries you wish to print. The Pick Variable Object dialog box appears listing the objects available on the current label. 2 Select the object you want to link to the Address Book and then click OK. If the current label does not contain a variable object, you are prompted to open a label that does contain one of these objects.
Working with Lists Using the Mac OS Address Book (Macintosh) If you are running Mac OS version 10.2 or later, you can print addresses you already have stored in the Mac OS address book. However, unlike the built-in Address Book, you cannot add or change the addresses in the Mac OS address book from within DYMO Label Software. You must make changes using the Mac OS address book application. NOTE Make sure that your Mac OS Address Book My Card record contains your country of residence.
Chapter 5 Printing Labels Using Smart Paste The Smart Paste command allows you to quickly print multiple labels from a list created in a word processing, spreadsheet, or other similar program. The text and address objects can be used to print text from other applications. For the text object, you must select the Function as Variable Text Object setting on the Text Settings dialog box to copy text into this object. The address object is ready to use with Smart Paste by default.
Printing Labels Using Smart Paste NOTE The separator character may be different for countries other than the United States. When using Smart Paste, the list separator character is based on the Windows list separator (or regional setting) being used. For example, the following lines of text (delimited using commas): DYMO Corp., 44 Commerce Road, “Stamford, CT 06902” Esselte, 48 South Service Road,“Melville, NY 11471” will print two three-line labels: one for DYMO and one for Esselte. DYMO Corp.
Printing Multiple Labels Using Smart Paste However, the following three lines of text contain no blank lines. So, Smart Paste will print three one-line labels. Pencils Pens Erasers Printing Multiple Labels Using Smart Paste When you use Smart Paste to print multiple labels, the labels will be formatted using the font, size, and style currently selected for the text or address object receiving the text. You can use Smart Paste to print text from the clipboard or a file.
Printing Labels Using Smart Paste 4 Select Smart Paste, and then From File from the Edit menu. The File Open dialog box appears. 5 Navigate to and open the file you exported as CSV or text. A dialog box appears telling you how many labels will be printed. 6 24 Click Yes. The labels begin printing.
Chapter 6 Using the LabelWriter Printer with Other Applications This chapter describes how to use your LabelWriter printer with other application programs. The chapter covers: • • • • • Printing labels from Microsoft Word using the Word Add-In. Printing labels from Microsoft Excel using the Excel Add-In. Printing labels using other Add-Ins for Windows applications. Using Merge Print from Database for database connectivity. Using the LabelWriter printer driver to print labels directly from other programs.
Using the LabelWriter Printer with Other Applications If your document contains more than one address and you want to make sure the Word Add-In uses the correct one, select the address in your Word document before you click . Printing the Address Once the Print DYMO Labels dialog box appears, you can select from a number of different address and shipping label files, depending on how you want the label to look. To print the label 1 Select the desired label file from the Label Files drop-down list.
Printing Directly from Other Applications Printing Directly from Other Applications At times you may want to print labels directly from another program to your LabelWriter printer, without using DYMO Label Software or the LabelWriter add-ins. One example could be if you maintain address lists within Microsoft Word or Access and want to print them all on labels without importing the list to the DYMO Label Software Address Book.
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Chapter 7 Using the Tape Editor The DYMO Label Software Tape Editor is used to design and print labels on DYMO tape printers, such as the LabelWriter Duo or the LabelManager PCII printers. Using the Tape Editor, you can print text on your D1 tape labels in a variety of fonts, sizes, and styles. You can add borders, graphics, special characters, and barcodes. You can also add a date and time stamp to your labels. This chapter gives you an overview of creating and printing labels using the Tape Editor.
Using the Tape Editor Designing a Label In this section, we will show you how to print a label for a file folder tab using the Tape Editor. You can format the label text and then save the label for future use. When designing a label, the first items to consider are the width of the label tape onto which you will print and the length of the area where you will place the label. For this example, we will create a label that will fit on a file folder tab. The total label length must be no more than 3 1/2” (8.
Designing a Label 4 Type 2005 Annual Budget Projections in the main window. As the line of text becomes too long for a fixed width label at the current font size, the font size will automatically decrease to fit the text on one line. 5 To center the text, click 6 Click . or select Save from the File menu. The Save File dialog box appears. 7 Type a name for the label and click Save. Now let’s print the label. 8 Click or select Print from the File menu.
Using the Tape Editor The selected border surrounds the text. If necessary, the font size of the text is decreased to fit the label. Adding Special Characters You can choose to add a special character or symbol to the label. To add a special character 1 Place the cursor at the point on the label where you want the character to appear. 2 Click or select Symbol from the Insert menu. The Symbol dialog box appears.
Designing a Label To add a shadow effect to your text 1 Highlight the text on your label that you wish to appear with a shadow effect. 2 Select Font from the Format menu. The Font dialog appears. 3 Select Shadow under Effects and click OK. The highlighted text now appears on the label with a shadow effect. To add an outline effect to your text with a fill pattern 1 Highlight the text on your label to which you wish to apply an outline effect. 2 Select Font from the Format menu.
Using the Tape Editor The Date and Time dialog box appears. 3 Select the date and/or time format you wish to insert from the drop-down list and click OK. The date and/or time appears on the label in the format you selected. Adding Graphics You can add a graphic to your label from the clipboard or from a file. If the graphic is in a file, the format can be BMP, JPG, PCX, PNG, TIF, WMF, or EMF.
Designing a Label Adding a Barcode You can choose to add a barcode to your label. This feature can be very useful, for example, if you are labeling inventory items that will be scanned with a barcode reader. You can choose to print the barcode with or without the human-readable text. To add a barcode 1 Place the cursor at the point on the label where you want the barcode to appear. 2 Click or select Barcode from the Insert menu. The Barcode Settings dialog box appears.
Using the Tape Editor A warning dialog box appears informing you that the text will be reformatted. NOTE If the contents of the label are too long to fit vertically on a fixed width label, the excess content is truncated. This action cannot be undone once you click Yes. 2 Click Yes. The text of your label is now displayed in a single vertical column.
Print Settings Table 1. DYMO Tape Printer Page Size and Margin Settings Paper Name 24 mm Label Paper Height Paper Width Top Margin Bottom Margin Left Margin Right Margin 1” (24 mm) 3.5” (89 mm) 0.23” (5.8 mm) 0.24” (6.1 mm) 0.4” (10.2 mm) 0.39” (9.9 mm) This section shows you how to print from within Microsoft Word to a DYMO tape printer. However, printing from applications other than Word follows the same basic steps.
Using the Tape Editor A list of possible tape color combinations appears. 2 Select the tape color combination that matches the tape cassette in the printer. Depending upon the selection you make, the background color in the main window may change so that you get a better idea of how your printed label will look. Chain Printing When printing multiple labels, the chain printing feature will automatically print a dashed cut-line between each label to indicate where each label should be cut. DYMO Corp.
Print Settings The Options dialog box appears. 2 Select one of the following: • Cut each label as printed — Automatically cuts each label after printing. • Print cut marks between labels — Prints labels in a continuous stream with dotted lines between each label for cutting. 3 Click OK to apply the new setting. Label Alignment As a label is printed, blank space is added at the beginning of the label and at the end of the label. Normally, the space is the same on both ends of the label.
Using the Tape Editor The Options dialog box appears. 2 Select an alignment from the Label Alignment drop-down list. 3 Click OK to apply the new setting. Continuous Mode Printing Continuous mode printing prints multiple labels with no space between the labels. This is especially helpful for conserving label tape. Continuous mode printing is turned off by default. NOTE Continuous mode printing only applies to printing from other applications.
Print Settings The Advanced Options dialog box appears. NOTE You can also get to this dialog box by selecting Printer Setup from the File menu. 3 Select Enabled from the Continuous Paper drop-down list and click OK. The labels will now print continuously with no space between labels.
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Chapter 8 Caring for Your LabelWriter Printer This chapter describes how to take care of your LabelWriter printer and offers suggestions for identifying problems that can occur when you using the printer. If you can’t solve a problem, this chapter also describes how to contact DYMO for technical support. Caring for the LabelWriter Printer The LabelWriter printer is designed to give you long and trouble-free service, while requiring very little maintenance.
Caring for Your LabelWriter Printer Performing a Printer Self-Test If you experience problems with broken characters or other print quality issues, you should perform a printer self-test. The self-test verifies that all elements of the print head are in working condition. To perform a self test for the LabelWriter 300 1 Turn off the printer using the switch on the back. 2 Press and hold down the form-feed button. 3 Turn on the printer and then release the form-feed button.
Obtaining Technical Support Contacting DYMO DYMO maintains an Internet Web site, www.dymo.com, that offers support for each printer. The following table provides a list of telephone numbers to reach DYMO Sales and Support departments. You can also reach DYMO at www.dymo.com.
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Appendix A Technical Specifications This section gives the printer specifications for all the printers. You will also find information on DYMO’s Software Development Kit which will allow you to use the LabelWriter printer and software with your application. LabelWriter Printer Specifications 300 330 330 Turbo Print Method Direct Thermal Print Resolution 300 dots per inch (11.
Technical Specifications Tape Printer Technical Specifications LabelWriter Duo (Tape Printer) LabelManager PC II LabelPoint 350 Print Method Thermal Transfer Print Resolution 180 dpi (7.09 dots per mm) Print Speed 0.4" (10 mm) per second Maximum Print Height 0.71" (18.1 mm) 0.71" (18.1 mm) 0.71" (18.1 mm) 0.53" (13.54 mm) Maximum Media Width 0.95" (24 mm) 0.95" (24 mm) 0.95" (24 mm) 0.75" (19 mm) Interface USB 2.0; Full Speed Dimensions (WHD) 5.5" (18.3 cm) x 7.8" (19.8 cm) x 7.
Developer and SDK Information Developer and SDK Information DYMO provides various types of information designed to help developers create products that work with the LabelWriter printers and DYMO Label Software. Below are some notes for those interested in developing products that work with LabelWriter printers. • Keep in mind that LabelWriter printers use standard printer drivers. Therefore, printing to a LabelWriter is no different than printing on a laser printer, except that the pages are smaller.
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Appendix B Printing Over a Network This chapter describes how to print to a DYMO label printer over a network. The topics covered in this chapter are: • “Printing to a Shared Printer from Windows” • “Printing to a Shared Printer from Mac OS” • “Using a Print Server” The following are the general steps you need to follow to set up a printer for printing over a network. These steps are provided as a general overview and reminder that you must be able to print locally to the printer before you can share it.
Printing Over a Network The Printers and Faxes control panel is displayed. 2 Right-click the printer you want to share and select Sharing. The DYMO label printer Properties dialog box is displayed with the Sharing pane open. 3 Select Share this printer. 4 Optionally, enter a different name for the printer in the Share name field. This is the printer name that appears to other users on the network. 5 Click OK. The share icon (hand) is displayed under the shared printer.
Printing to a Shared Printer from Mac OS To install a network printer using DLS Installer 1 Start the DYMO Label Software installation program. (See the Quick Start Guide for information.) 2 Follow the on-screen instructions to install the software. 3 When prompted to select the connection type, select Network (LAN) and click Next. A dialog box is displayed listing all of the DYMO label printers. 4 Select the type of DYMO label printer to which you want to be able to print and click Next.
Printing Over a Network 3 Select the printer you want to share and then click Sharing. The Sharing pane is displayed. NOTE To share the DMYO LabelWriter Duo printer, which can print on both labels and tape, select both the LabelWriter DUO Label and the LabelWriter DUO Tape 128 printers. 4 Select the Share these printers with other computers check box and then select the check box in front of each printer you wish to share. 5 Close the Print & Fax dialog box.
Using a Print Server 4 Select the printer and then click Add. The shared printer is added to the Printer List dialog box. NOTE The LabelWriter Duo printer is actually two printers (Label and Tape), so you must add both printers separately. 5 Close the Printer List dialog box. Using a Print Server You can print over a network to a DYMO label printer connected to a wired or wireless USB print server.
Printing Over a Network Printer Firmware Versions that Support Print Servers Refer to the table below for information about the label printer firmware versions that support print servers. You can determine your printer’s firmware version by checking the serial number printed on the bottom of the printer.
Index A E adding barcodes 35 borders 31 date and time 33 graphics 34 shared printer (Mac OS) 54 special characters 32 special fonts 32 address book About 17 creating new 19 opening lists 19 rotating names 19 using Mac OS address book 20 address objects 14 placing new 16 alignment, label 39 EAN 8/13 15 ellipse objects 14 EMF 34 B barcode objects 14 placing new 16 barcodes, adding 35 BMP 34 C chain printing 38 Codabar 15 Code 128 15 Code 39 15 continuous mode printing 40 counter objects 15 placing new 16
Merge Print from Database 26 Microsoft Access 27 Excel 26 Outlook 26 Word 25, 27 multi-line text 22 N network printing 51 R O rectangle objects 14 placing new 16 register the software 2 Rotate Name 19 objects about 13 address 14 barcode 14 counter 15 curved text 15 date-time 15 ellipse 14 graphic 14 horizontal line 14 placing new 16 rectangle 14 text 13 vertical line 14 opening address book lists 19 label files 7, 15 outline font 33 Outlook Add-In 25, 26 P Palm Desktop 26 PCX 34 placing new objects on
W WMF 34 Word Add-in 25 WordPerfect 26 59
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