Specifications

At popular request, LifeSaver 5 introduced several new financial and daily closing reports. These reports
were designed to meet the needs of shops that use different accounting methods. You can print these
reports for any date range, and they can also print as part of your daily closing.
Once you understand what the reports are for, you may wish to disable those which are not applicable for
your accounting method. This tip will attempt to explain the differences, although you may wish to
consult with your tax professional.
-Orders Paid In Full
Use this report if you only pay taxes on orders that are Paid In Full.
This applies to an ACCRUAL BASED accounting system, and is comparable to the former sales journal.
See also: section one of the closing report summary page
-Order Summary Report
Use this report if you pay taxes on all orders written, regardless of payments.
See also: section two of the closing report summary page
-Payment Summary Report
All payments made during a specific month regardless of whether they have been paid in full or not.
This applies to a CASH BASED accounting system.
See also: section three of the closing report summary page
Report Shortcut: You can define which ones you wish to print, via: closing → preferences
Power and Equipment Failure Preparedness
How would your shop do during a power failure, or if your server hard drive failed? These are a few tips to
help prepare for such a rare situation.
-Consider installing a UPS (battery backup)
This will keep your PC running for several minutes, during a brief power failure. This will give you time to
properly shut it down, to prevent file corruption. This will also keep you online during brief outages or
dips, and protect your equipment from brownouts. The credit card terminal can also be plugged into this
device. Note: Laser printers should not be plugged into a UPS, because of their high power requirement.
-Backups
Daily backups are essential, and should be rotated to different media. The media (USB flash drive, zip
drive, floppy drive, etc) should not be left in the machine, because a theft, lightning, or power surge
would likely take out the computer and zap anything in the drives. Full periodic backups should also be
considered for other files you have stored on this machine. (documents, spreadsheets, Quick Books, etc)
Consider using the WebRescue off-site backup feature, in addition to your regular backup routine.
-Preparedness for order pick-ups
What some shops do is fold completed workorders lengthwise and store them near the register. This gives
a quick glance of what has yet to be picked up, and a fall back method when the PC is unavailable. Some
shops write when it was picked up, or even get the customer signature, and file it away.
-Preparedness for pricing during a power failure or system failure
In this rare situation, it is good to have a backup plan. Knowing where the current vendor price lists/books
are, having a recent POS printout that shows your pricing matrix, etc. From the main menu, click PRICES
and PRINT. With these items handy, you can still conduct business manually until the problem is resolved.
LifeSaver Tips & Tricks compiled by customer Mike Labbe www.getthepictureframing.com
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