User guide

55CL–Customer Lookup HP–Home Page PIN–Personal Identification Number VI–Visual Invoice

INTELLIGENT SPLITTING

The optional and fully automatic intelligent invoice splitting feature

eliminates the need to presort received garments. The result of intelli-

gent invoice splitting is multiple printed invoices each with a unique

invoice number. Intelligent splitting rules are independently

configurable for the Quick and Detail production steps. Intelligent

invoice splitting for either step can be deactivated altogether if desired.

Received garments create multiple invoices or quick tickets automati-

cally split across any combination of departments, pieces, and promised

dates under configuration control. Once configured, invoices are created

automatically according to defined splitting rules.

For example, assuming splitting is to occur by department and

promised date with five pieces on each drycleaning invoice and eight

pieces on each laundry invoice, randomly marking-in a total of 12

drycleaning garments and 12 laundry garments would result in the

automatic creation of five total invoices with unique invoice numbers.

There would be three unique drycleaning invoices and two unique

laundry invoices. To prevent orphaned invoices (containing only one

item), SPOT will automatically attempt to balance the last two invoices

by splitting the total number of items between the two. If the promised

date is changed on any of the above garments during the receive

production step, a new invoice would have been created containing that

garment.

Quick Splitting

While multiple quick tickets may be created, only a single claim check

is printed for the customer that references all split orders. Each quick

ticket then goes with the respective order group for detailing. Deactivat-

ing Quick splitting results in only one quick ticket generated containing

all departments and piece counts plus a claim check.

Detail Splitting

There are two options for the Detail process:

•

AutomaticAutomatic

Automatic—Follows the defined splitting rules.

•

ManualManual

Manual—The Split button on the Detail view forces splitting to

occur when pressed, deactivating automatic splitting for the current

order only. Manual splitting lets the user define invoice splitting on

a real-time basis (i.e., a vest remaining on an invoice with a jacket).

VISIT HISTORY

A series of invoices generated by invoice splitting is called a Visit.

Orders are associated to the customer, so unlike a manual system,

looking up the customer during an order Pickup displays all orders in

process for that customer eliminating the need for a manual visual file.