User guide

ManualsBrandsDraper ManualsHome building and DecorSL6

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148 A/R–Accounts Receivable CC–Credit Card CCOF–Credit Card On File CV–Customer View

APPLY PAYMENT RULES

There are three methods of payment application depending on configu-

ration and preference (as discussed next). Methods can be mixed. The

following are important rules of the Apply Payment process.

•

Application PriorityApplication Priority

Application Priority—SPOT is an Open Order system that attempts

to automatically apply the entered remittance amount, applying

payment to the oldest open orders first. Automatic invoice selection

can be overridden by checking/unchecking listed orders.

•

Full Amounts OnlyFull Amounts Only

Full Amounts Only—Payments are applied in full to total order

amounts only and never apply partially. Leftover payment balances

show up as credit amounts on the next printed statement and

carried forward for application with the next received payment.

•

Minimum RemittanceMinimum Remittance

Minimum Remittance—Order posting can not occur if the

remittance amount is less than the order amounts checkmarked for

payment.

•

OverpaymentsOverpayments

Overpayments—If cash is received as payment on account with a

resulting overpayment, the system prompts for the option to receive

the overpayment as change back from the cash drawer or posted as

a credit on the next statement (assumes customer may be present).

•

Immediate CCOF ModeImmediate CCOF Mode

Immediate CCOF Mode—When using the

CCOFCCOF

CCOF for automatic

account payment, using the “Immediate”

CCCC

CC mode may be slow

since the system obtains dialup authorization for each payment. To

speed up the

CCOFCCOF

CCOF payment application process, it is recom-

mended the “Batch”

CCCC

CC mode be used. Here, payments are saved

for batch processing at the end of the day.

Remittance Based

Payment application is based on mailing statements to be paid at a later

date by mail remittance, usually check. Both cash and standard

CCCC

tenders could be used, but unlikely since the customer must be present.

This type of payment application occurs one customer at a time.

1 Select the Apply Payment [A] button from the

A/RA/R

A/R view.

2 Select the account customer submitting payment from

CL.CL.

CL.

3 Select tender type (cash, check,

CCCC

CC), usually check.

4 Enter the remitted amount and check number.

5 The system marks orders automatically, oldest first, until the full

amount is applied to whole orders only. Leftover amounts are shown

as credits carried forward to the next statement.

6 Manually mark/unmark orders based on payment instructions

(Note: Press the Auto-Select Items button to return to marked defaults).

7 Post orders using the Post Payments [F12] button.