User Guide

USING KEYWORDS TO DESCRIBE FILES
7
7-6
IMAGEAXS 4.0 MACINTOSH USER’S GUIDE
ADDING
K
EYWORDS TO
D
ATA RECORDS
Once keywords appear in the Keyword List for a collection, they can
be added to one or more data records. Use either the Info Sheet View
for the record, or the Thumbnails View or Text List View for the
collection, to add keywords to individual data records; use portfolio
windows to add keywords to several data records at a time.
To add keywords to a record:
STEP 1 Open the Info Sheet View for the record, or display either its
thumbnail in the Thumbnails View or its row of data in the Text List
View.
STEP 2 Open the Keyword List for the collection.
STEP 3 Select the keyword(s) you wish to add to the data record.
Hold down the Command (z) key as you click each
additional keyword.
STEP 4 Drag the keyword(s) to the keyword pane (the bottom right
section in the Info Sheet View), thumbnail (in the Thumbnails
View), or row of data (in the Text List View) for the record.
To add a keyword to several records at once:
STEP 1 Select the records to which you want to add the keyword.
Hold down the Command (z) key as you click each
additional record.
STEP 2 Open the Keyword List for the collection.
STEP 3 Drag the records onto the keyword in the Keyword List.
The keyword is highlighted as you drag over it. When you
release the mouse, the keyword is added to the records.
To attach one or more keywords to several records, or detach one or more
keywords from several records:
STEP 1 Create or open a portfolio window that contains some of the
records to which you want to add keywords.
For details on how to create a portfolio, see “Creating a
Portfolio” on page 8-1).
STEP 2 Click the Keyword Panel button to display all of the keywords
attached to any of the records in the portfolio.
Below the keywords are buttons for selecting records and
keywords, and for attaching or detaching keywords.
Keyword Panel
button